The Tana Outliner Insider’s Guide
Everything we know about Tana Outliner in one document: what it costs, its grades, getting a refund, getting help and what else to look at. Read it here, or keep a copy.
Tana Outliner
The Insider’s Guide
Outliner with supertags, daily notes and built-in AI features
Every plan, grade, refund rule and rival among note-taking apps, read from Tana Outliner’s own pages.
Made by Tana Inc. · checked Oct 4, 2026 · toolgpa.com
Contents
- 01WelcomeWhat it is, who it suits, its grades and the ten things to know first
- 02What it costsEvery plan, the free plan, ways to pay less and how prices have moved
- 03What it doesIts main features, where it runs, what it works with and who makes it
- 04Where it standsIts grades against its category, and whether to keep it or make your own
- 05The alternativesThe tools it is most often weighed against, side by side
- 06Quick answersThe questions people ask about it, each answered in a line or two
- 07About ToolGPAWho made this guide, what else is on the site, and how to cite it
ToolGPA put this guide together from Tana Outliner’s own pages, its app-store listings and our grades. Every fact in it is on Tana Outliner’s page too, where it is kept up to date. Checked Oct 4, 2026.
Part 01 · Overview
Welcome
What it is, who it suits, its grades and the ten things to know first
2.8
GPA, above 72 of the 147 other note-taking apps we grade
Tana Outliner is a knowledge-management tool built on an infinite outliner, where a supertag turns any node into a typed object with its own fields. It adds a page for each day, live search queries, several views of the same data, and AI features such as meeting transcription and voice memos. The product was called simply Tana until its maker launched a separate meeting platform under that name at tana.inc.
To get you started, here are 9 things to know about Tana Outliner, taken from its own pages and our grades.
If you want plain documents on day one, look elsewhere.
- 1
Best for an outliner where tags turn bullets into structured data
Tana Outliner is an outliner where a tag gives any bullet its own fields, so a note can become a person, a project or a meeting.
- 2
Paid plans start at $8 a month
As its pricing page puts it: $8 per month, billed yearly.
- 3
There is a free plan
500 AI credits a month, up to 3 workspaces, 0.5 GB of file storage and a 5 MB upload limit, with supertags, tasks and public page links. Free users cannot buy extra credits.
- 4
It runs on 6 platforms
Web, macOS, Windows, Linux, iOS and Android.
- 5
Outliner with supertags
Everything is a node in an infinite outline. Applying a supertag turns a node into a typed object with a template of fields.
- 6
Day nodes
Each day has its own page, called a day node, which serves as the place for daily notes and quick capture.
- 7
Views and search nodes
The same nodes can be shown as an outline, table, cards, calendar or list. Search nodes are live queries that find and display matching nodes.
- 8
A 2.8 GPA, above 72 of 147
That is against the other note-taking apps we grade, on value, the free plan, features, ease of use and platforms.
- 9
Keep it
To replace Tana Outliner you would be making a bot that joins your calls and turns the talk into notes. That is not a weekend's work, with an AI app builder or without one.
Tana Outliner at a glance
- Pricing
- Free plan, from $8 per month, billed yearly
- Free plan
- Yes
- Free trial
- 14-day free trial of the paid plans.
- Runs on
- Web, macOS, Windows, Linux, iOS, Android
- Made by
- Tana Inc.
- Category
- Note-Taking Apps
- Our grade
- 2.8 GPA, good
The report card
Best for an outliner where tags turn bullets into structured data
Tana Outliner is an outliner where a tag gives any bullet its own fields, so a note can become a person, a project or a meeting. The free plan stops at 3 workspaces, 0.5 GB and 500 AI credits a month you can't top up, Google Calendar sync needs Plus at $8 a month billed yearly, Readwise and the API need Pro at $14, and the structure is yours to build. If you want plain documents on day one, look elsewhere.
| Subject | Grade | Comment |
|---|---|---|
| Value for money | C | Plus is $8 a month billed yearly, which is near the top of the normal band for note apps here, where the middle sits at $6. Pro is $14 for 5,000 credits, Readwise and the Input API. Students, academics and NGOs get half off. |
| Free plan and trial | C | The free plan has close limits: 3 workspaces, 0.5 GB of files, 5 MB per upload and 500 AI credits a month that Free users can't buy more of. Use the transcription a few times and that's your month gone. |
| Features | A | It covers the category's job and adds what rivals here lack: supertags give a bullet its own fields, the same nodes show as an outline, table, cards, calendar or list, search nodes are live queries, and the notetaker transcribes meeting audio in real time. Any node can be published as a web page. |
| Ease of use | C | No rating on record, and this is a tool you have to learn. Supertags, fields and search nodes are a system you build yourself before it pays off. The day page at least gives you somewhere to start typing. |
| Platforms and integrations | A | Web, a desktop app for Mac, Windows and Linux that works offline, and iOS and Android apps that capture text, voice and photos. Google Calendar syncs on Plus, with Readwise and the Input API on Pro. |
An A is worth 4 points, a B 3, a C 2, a D 1 and an F nothing. The GPA is the average of the five.
Who Tana Outliner is for
- Fits if you want structured notes, where a tag gives a bullet its own fields
- Works for people who'll build a system around daily pages and live searches
Who it is not for
- Tight if you stay free, with 3 workspaces, 0.5 GB, 5 MB uploads and 500 AI credits a month you can't top up
- Skip it if you want plain documents, as everything here is a node in an outline
- Not for you if you want to be up and running on day one, since the structure is yours to build
- Pricey if you need Google Calendar sync or Readwise, as those sit on Plus at $8 and Pro at $14 a month billed yearly
- Watch out: the Tana name now also covers a separate meeting platform at tana.inc, with its own pricing
Good to know
Good for
- People who want structured notes built from typed objects with fields
- Outliner users who want meeting and voice transcription in the same tool
- Building a personal system around daily notes and live queries
Worth knowing
- AI features run on monthly credits (500 on the Free plan), and Free users cannot top up.
- Google Calendar sync and unlimited workspaces need Plus; the Readwise integration and Input API need Pro.
- The Free plan is limited to 3 workspaces, 0.5 GB of file storage and 5 MB per upload.
- The name Tana now also refers to a separate meeting platform from the same company at tana.inc, with its own pricing.
Part 02 · Pricing
What it costs
Every plan, the free plan, ways to pay less and how prices have moved
$8
A month to start. There is a free plan too
Tana Outliner has a free plan. Paid plans start at $8 per month, billed yearly.
Students, academics and NGOs get half off.
Free
$0
500 AI credits a month, up to 3 workspaces, 0.5 GB of file storage and a 5 MB upload limit.
Plus
$8
per month, billed yearly
2,000 AI credits a month, unlimited workspaces, Google Calendar sync, meeting notifications, custom AI workflows and password-protected shared pages.
Pro
$14
per month, billed yearly
5,000 AI credits a month and everything in Plus, plus the Readwise integration, Input API access and template publishing.
The free plan
500 AI credits a month, up to 3 workspaces, 0.5 GB of file storage and a 5 MB upload limit, with supertags, tasks and public page links. Free users cannot buy extra credits.
Trying it first
14-day free trial of the paid plans.
Read from outliner.tana.inc on Oct 4, 2026.
Ways to pay less
Annual discount
Save 22% with yearly billing
The Tana Outliner pricing page labels yearly billing as saving 22% compared with paying monthly.
Stated on outliner.tana.incEducation
50% off for students and academics
Students and academics get a 50% discount: Plus costs $5 per month or $48 per year, and Pro costs $9 per month or $84 per year.
Stated on outliner.tana.incNonprofit
50% off for NGOs
NGOs receive the same 50% discount: Plus costs $5 per month or $48 per year, and Pro costs $9 per month or $84 per year.
Stated on outliner.tana.inc
What the app costs elsewhere
Each country’s App Store price for “Tana Plus Monthly”, against $10.00 in the United States, in dollars at the day’s rate. The four cheapest and the four dearest of 11.
| Country | Price there | In dollars | Against the US |
|---|---|---|---|
| Philippines | ₱ 499.00 | $7.94 | 21% less |
| Turkey | ₺449,99 | $9.15 | 8% less |
| Indonesia | Rp 169ribu | $9.45 | 5% less |
| Canada | $14.00 | $9.84 | about the same |
| Mexico | $199.00 | $10.93 | 9% more |
| Germany | 10,00 € | $11.21 | 12% more |
| South Africa | R199.99 | $12.10 | 21% more |
| United Kingdom | £10.00 | $13.22 | 32% more |
Part 03 · Features
What it does
Its main features, where it runs, what it works with and who makes it
6
Places it runs: Web, macOS, Windows, Linux, iOS and Android
Outliner with supertags, daily notes and built-in AI features. Here is what it does, as its own site describes it, and what it covers: works offline, AI features, meeting notes, notes, linked notes, daily notes, tasks.
Any node can be published as a web page.
- Outliner with supertags
- Everything is a node in an infinite outline. Applying a supertag turns a node into a typed object with a template of fields.
- Day nodes
- Each day has its own page, called a day node, which serves as the place for daily notes and quick capture.
- Views and search nodes
- The same nodes can be shown as an outline, table, cards, calendar or list. Search nodes are live queries that find and display matching nodes.
- Meeting notetaker and voice memos
- The notetaker records audio from your computer and transcribes it in real time, and voice memos are transcribed too. Both draw on the monthly AI credits.
- AI chat and custom workflows
- AI chat, command nodes and image generation are built in. Custom AI workflows with a choice of models need the Plus plan.
- Capture, publishing and apps
- Any node can become a public web page. A desktop app for Mac, Windows and Linux works offline, and iOS and Android apps capture text, voice and photos.
Where it runs
- Web
- macOS
- Windows
- Linux
- iOS
- Android
What it works with
- Google Calendar
- Readwise
Tana Outliner is made by Tana Inc.
Part 04 · Standing
Where it stands
Its grades against its category, and whether to keep it or make your own
72/147
Other note-taking apps it is graded above
Tana Outliner's GPA of 2.8 is higher than 72 of the 147 other note-taking apps we grade, and level with 34.
It stands best on features (A, above 135 of 147) and worst on ease of use (C, above 5).
Its paid plans start at $8 a month, against a middle price of $5.83 for the category: 47 of the 66 others that charge start lower.
On features, ease of use and platforms it scores 3.3 out of 4. 4 tools score higher and cost less.
Each grade against the category
Every bar is all 148 note-taking apps we grade, cut by the letter each got. Tana Outliner’s own letter is outlined.
- CValue for moneyAbove 16 of 147
- CFree plan and trialAbove 7 of 147
- AFeaturesAbove 135 of 147
- CEase of useAbove 5 of 147
- APlatforms and integrationsAbove 128 of 147
Price against what you get
Each dot is one of 103 note-taking apps. Further left costs less; higher up scores better on features, ease of use and platforms. Tana Outliner is the marked dot.
What paid plans start at, a month (each step along is roughly double) →
Keep it, or make your own?
Whether this is something you could build for yourself with an AI app builder, and what you would give up.
Keep it
To replace Tana Outliner you would be making a bot that joins your calls and turns the talk into notes. That is not a weekend's work, with an AI app builder or without one.
It costs $96 a year.
What you could make
- Notes, linked notes, daily notes and tasks: an app builder makes these well.
What you could not
- A bot that joins your calls and turns the talk into notes.
- Apps for macOS, Windows, Linux, iOS and Android that stay in step with each other.
- AI features, unless you pay a model provider for each request yourself.
- The depth: we grade its features A, which means it covers the whole job.
What this rests on. Tana Outliner’s listing: what it does, where it runs, what it plugs into and what it costs. It is a judgement about the kind of software this is. We have not built a replacement for it, and making your own means looking after it too. How we decide, and every tool’s verdict.
Part 05 · Alternatives
The alternatives
The tools it is most often weighed against, side by side
Logseq, Roam Research, Capacities, Anytype and Notion
The 5 tools Tana Outliner is most often weighed against, with where each one differs from it.
- 3.0GPA
Logseq
Free plan · from $5/mo
Open-source outliner for linked notes stored as local files.
- Logseq is open source, according to its own site.
- Tana Outliner also covers meeting notes and tasks.
- Logseq also covers Markdown and whiteboard.
- 2.0GPA
Roam Research
Free trial · from $15/mo
Outliner for networked notes with bidirectional links.
- Tana Outliner has a free plan. Roam Research does not, though it has a free trial.
- Only Tana Outliner lists Windows, Linux and Android apps.
- Tana Outliner also covers meeting notes and tasks.
- 2.6GPA
Capacities
Free plan · from $9.99/mo
Object-based note-taking app with daily notes and backlinks.
- Only Capacities lists a browser extension.
- Tana Outliner also covers meeting notes and tasks.
- Capacities also covers web clipper.
- 2.6GPA
Anytype
Free plan · from $4/mo
Local-first, end-to-end encrypted workspace for notes and data.
- Only Tana Outliner lists a web app.
- Anytype is self-hostable and end-to-end encrypted, according to its own site.
- Tana Outliner also covers meeting notes, linked notes, daily notes and tasks.
- 3.2GPA
Notion
Free plan · from $10/mo
Workspace for docs, wikis, databases and projects with built-in AI.
- Only Tana Outliner lists a Linux app.
- Only Notion lists a browser extension.
- Tana Outliner also covers meeting notes, linked notes, daily notes and tasks.
Part 06 · Questions
Quick answers
The questions people ask about it, each answered in a line or two
14
Questions, each answered in a line or two
The short version of everything above, for when you only need the answer. Each one is told in full in its part of the guide.
Is Tana Outliner free?
Tana Outliner has a free plan. 500 AI credits a month, up to 3 workspaces, 0.5 GB of file storage and a 5 MB upload limit, with supertags, tasks and public page links.
How much does Tana Outliner cost?
Tana Outliner lists 3 plans. Free: $0.
What platforms does Tana Outliner work on?
Tana Outliner is available on Web, macOS, Windows, Linux, iOS and Android.
Does Tana Outliner offer any discounts?
Tana Outliner publicly lists the following: Save 22% with yearly billing; 50% off for students and academics; 50% off for NGOs.
Is Tana Outliner open source?
Tana Outliner is not described as open source on its own site, as read on Oct 4, 2026.
Does Tana Outliner work offline?
Yes, according to its own site. What works without a connection differs by plan and platform, so check the vendor's page for the detail.
What does Tana Outliner integrate with?
Tana Outliner's listing names Google Calendar and Readwise. A listing names up to eight integrations, so it may connect to more.
Does Tana Outliner have a student discount?
50% off for students and academics. Students and academics get a 50% discount: Plus costs $5 per month or $48 per year, and Pro costs $9 per month or $84 per year.
Does Tana Outliner have a free trial?
Yes. 14-day free trial of the paid plans.
Who makes Tana Outliner?
Tana Outliner is made by Tana Inc.
What are the alternatives to Tana Outliner?
The closest alternatives to Tana Outliner in our directory are Logseq, Roam Research, Capacities, Anytype and Notion.
How does Tana Outliner compare with other note-taking apps?
Tana Outliner's GPA of 2.8 is higher than 72 of the 147 other note-taking apps we grade, and level with 34.
Is Tana Outliner good value for money?
ToolGPA grades Tana Outliner C for value for money. Its paid plans start at $8 a month, against a middle price of $5.83 for the category: 47 of the 66 others that charge start lower.
Could I make my own version of Tana Outliner?
To replace Tana Outliner you would be making a bot that joins your calls and turns the talk into notes.
Where this guide comes from
The prices, plans, platforms and features were read from Tana Outliner’s own pages on Oct 4, 2026, and the grades were given on Oct 10, 2026. Graded from this listing, whose facts were read from Tana's own pages on 4 October 2026. Also tested with a demo account on 2026-07-20.
Every tool we list gets five grades, A to F, each with its reason, and a GPA that averages them. How each is decided is at toolgpa.com/grades. This guide is ToolGPA’s own work; it is not made, paid for or approved by Tana Inc. Prices change, so check outliner.tana.inc before you buy.
Part 07 · About
About ToolGPA
Who made this guide, what else is on the site, and how to cite it
3,189
Tools graded, in 94 categories
ToolGPA grades software the way a school report grades a pupil: five subjects, a letter for each with the reason written beside it, and a GPA that averages them. Prices, plans and platforms are read from each maker’s own pages and dated, so you always know how fresh a figure is.
Every grade, review and ranking on ToolGPA is our own judgement. No company can pay for a grade or change one. Every tool on the site has a guide like this one, free to download and pass on. It all lives at toolgpa.com.
3,189
tools graded
94
categories
426
price changes on record
579
apps priced in 12 countries
What else is on toolgpa.com
- Tana Outliner, kept up to dateEverything in this guide, with prices and grades as they are todaytoolgpa.com/tools/tana
- How grades are givenThe rules behind every letter and every GPAtoolgpa.com/grades
- Value chartsWhat each tool costs against what it scores, for every categorytoolgpa.com/charts
- CompareAny two tools side by side, plan by plantoolgpa.com/compare
- Price changesEvery price rise and cut on record, each with its sourcetoolgpa.com/price-changes
- Prices by countryWhat apps cost on the App Store in 12 countriestoolgpa.com/prices-by-country
- Pay lessEvery public discount: yearly billing, students, nonprofitstoolgpa.com/save
- Keep or makeWhich tools are worth paying for, and which you could build yourselftoolgpa.com/keep-or-make
Scan for the live page
Prices and grades as they are today
Quoting this guide?
Please name ToolGPA and link to the live page, so readers can check the figures for themselves:
ToolGPA, "Tana Outliner: The Insider's Guide", checked Oct 4, 2026. https://toolgpa.com/tools/tana
Know someone choosing between note-taking apps?
Send them this guide: toolgpa.com/tools/tana/guide
ToolGPA elsewhere: youtube.com/@toolgpa
See our other guides
The best-graded note-taking apps after Tana Outliner, each with an Insider's Guide of its own.
- Note-Taking Apps Insider's GuideEvery one of the 148 note-taking apps we grade, compared
- Microsoft OneNote Insider's GuideMicrosoft's free digital notebook for typed, inked and audio notes3.8 GPA
- Goodnotes Insider's GuideHandwritten notes, PDF markup and whiteboards with an AI assistant3.6 GPA
- Joplin Insider's GuideOpen source Markdown notes with sync through a service you choose3.6 GPA
Choosing software? Every tool graded, every price dated.
Compare tools at toolgpa.com ›Everything in this guide is ToolGPA’s own summary of what Tana Outliner’s pages, its app-store listings and public reviews said on the dates shown. Grades are our judgement under the rules at toolgpa.com/grades. Every grade, review and ranking on ToolGPA is our own judgement. No company can pay for a grade or change one. Tana Outliner is a trademark of its owner, and this guide is not made, paid for or approved by Tana Inc. Prices and plans change: check outliner.tana.inc before you buy.