The When2meet Insider’s Guide
Everything we know about When2meet in one document: what it costs, its grades, getting a refund, getting help and what else to look at. Read it here, or keep a copy.
When2meet
The Insider’s Guide
Free group availability survey for finding a time to meet
Every plan, grade, refund rule and rival among calendar and scheduling apps, read from When2meet’s own pages.
Made by 8 Degrees LLC · checked Oct 5, 2026 · toolgpa.com
Contents
- 01WelcomeWhat it is, who it suits, its grades and the ten things to know first
- 02What it costsEvery plan, the free plan, ways to pay less and how prices have moved
- 03What it doesIts main features, where it runs, what it works with and who makes it
- 04Where it standsIts grades against its category, and whether to keep it or make your own
- 05The alternativesThe tools it is most often weighed against, side by side
- 06Quick answersThe questions people ask about it, each answered in a line or two
- 07About ToolGPAWho made this guide, what else is on the site, and how to cite it
ToolGPA put this guide together from When2meet’s own pages, its app-store listings and our grades. Every fact in it is on When2meet’s page too, where it is kept up to date. Checked Oct 5, 2026.
Part 01 · Overview
Welcome
What it is, who it suits, its grades and the ten things to know first
2.8
GPA, above 44 of the 74 other calendar and scheduling apps we grade
When2meet is a free web tool for finding a time when a group can get together. An organizer names an event, picks candidate dates or days of the week and a time window, then shares the event so others can take part in the availability survey. The service is supported by third-party ads and optional donations, and it states that it does not ask for contact or billing information.
To get you started, here are 8 things to know about When2meet, taken from its own pages and our grades.
No rating on record, but the home page is the setup form: type a name, click and drag across the calendar, press Create Event.
- 1
Best for a free grid for comparing a group's free time
It's free and asks for no contact or billing details.
- 2
It is free
When2meet has no paid plan at all. Free service: anyone can create and take part in availability surveys at no cost. Third-party ads cover some operating costs, and donations are accepted through PayPal.
- 3
It runs on Web
Web.
- 4
One-form event setup
The home page is the setup form: type an event name, click and drag across a calendar to choose candidate dates, and press Create Event.
- 5
Specific dates or days of the week
A survey can ask about particular calendar dates or about days of the week in general, chosen from a menu when the event is created.
- 6
Time window and time zone
Set the earliest and latest times to offer and pick the event's time zone. Day-of-week surveys expect all participants to be in a single time zone.
- 7
A 2.8 GPA, above 44 of 74
That is against the other calendar and scheduling apps we grade, on value, the free plan, features, ease of use and platforms.
- 8
Keep it
When2meet is free, so making your own would save you nothing.
When2meet at a glance
- Pricing
- Free
- Free plan
- Yes
- Free trial
- None stated
- Runs on
- Web
- Made by
- 8 Degrees LLC
- Category
- Calendar & Scheduling
- Our grade
- 2.8 GPA, good
The report card
Best for a free grid for comparing a group's free time
When2meet is an availability grid and nothing else: name the event, drag across some dates, share the link. It's free and asks for no contact or billing details. But there's no calendar sync, no booking pages and no apps, the page carries third-party ads, day-of-week surveys assume everyone is in one time zone, and support is by email only.
| Subject | Grade | Comment |
|---|---|---|
| Value for money | A | A free service with no paid plans at all, where a typical calendar tool wants about $6 a month. Anyone can create availability surveys and take part at no cost, and donations through PayPal are optional. The ads on the page are what pays for it. |
| Free plan and trial | A | The product is free outright, with nothing held back and nothing to run out, and the site says it doesn't ask for contact or billing information. What you put up with is third-party ads, which it says help cover operating costs. |
| Features | D | One narrow function: an availability survey over chosen dates or days of the week, within a time window. There's no calendar sync, no booking pages and no apps on record, and day-of-week surveys expect everyone to be in a single time zone. Even other free polls do more than this. |
| Ease of use | B | No rating on record, but the home page is the setup form: type a name, click and drag across the calendar, press Create Event. Nothing to install, no account, no settings to learn. |
| Platforms and integrations | C | A web browser and that's it. The site describes no mobile apps, and the listing shows nothing it connects to: no calendars, no video tools, no API. |
An A is worth 4 points, a B 3, a C 2, a D 1 and an F nothing. The GPA is the average of the five.
Who When2meet is for
- Fits if you need to compare a group's availability for a one-off meeting
- Works for clubs, classes or volunteer teams that want something that costs nothing
Who it is not for
- Skip it if you want your own calendar pulled in, as the site describes no calendar sync
- Not for you if ads on the page will put your invitees off
- Too light for work scheduling, with no booking pages, paid plans or business features
- Tight if your group spans time zones, since day-of-week surveys assume everyone shares one
- Not for you if you want a phone app, as it runs in a web browser only
Good to know
Good for
- Groups that need to compare availability for a one-off meeting
- Clubs, classes and volunteer teams that want a tool with no cost
- Organizers who want a quick setup that asks for no contact details
Worth knowing
- Pages carry third-party advertising, which the site says helps cover operating costs.
- The site describes no calendar sync, booking pages or mobile apps; it runs in a web browser.
- Day-of-week surveys assume that every participant is in the same time zone.
- There are no paid plans or business features, and support is by email.
Part 02 · Pricing
What it costs
Every plan, the free plan, ways to pay less and how prices have moved
Free
No paid plan at all
When2meet is free to use.
Anyone can create availability surveys and take part at no cost, and donations through PayPal are optional.
Free
$0
Create availability surveys and take part in them at no cost, with third-party ads shown on the page.
The free plan
Free service: anyone can create and take part in availability surveys at no cost. Third-party ads cover some operating costs, and donations are accepted through PayPal.
Read from when2meet.com on Oct 5, 2026.
Part 03 · Features
What it does
Its main features, where it runs, what it works with and who makes it
1
Place it runs: Web
Free group availability survey for finding a time to meet. Here is what it does, as its own site describes it, and what it covers: calendar, surveys.
One narrow function: an availability survey over chosen dates or days of the week, within a time window.
- One-form event setup
- The home page is the setup form: type an event name, click and drag across a calendar to choose candidate dates, and press Create Event.
- Specific dates or days of the week
- A survey can ask about particular calendar dates or about days of the week in general, chosen from a menu when the event is created.
- Time window and time zone
- Set the earliest and latest times to offer and pick the event's time zone. Day-of-week surveys expect all participants to be in a single time zone.
- No billing or contact details
- The site states that it is a free service and does not ask for contact or billing information.
- Translated interface
- The page looks for a translation that matches the browser's preferred language and falls back to English when none is available.
Where it runs
- Web
What it works with
Its own pages name no integrations.
When2meet is made by 8 Degrees LLC.
Part 04 · Standing
Where it stands
Its grades against its category, and whether to keep it or make your own
44/74
Other calendar and scheduling apps it is graded above
When2meet's GPA of 2.8 is higher than 44 of the 74 other calendar and scheduling apps we grade, and level with 12.
It stands best on free plan and trial (A, above 56 of 74) and worst on features (D, above 0).
When2meet has no paid plan.
On features, ease of use and platforms it scores 2.0 out of 4. Nothing scores higher for less, though at least one tool matches that score at a lower price.
Each grade against the category
Every bar is all 75 calendar and scheduling apps we grade, cut by the letter each got. When2meet’s own letter is outlined.
- AValue for moneyAbove 45 of 74
- AFree plan and trialAbove 56 of 74
- DFeaturesAbove 0 of 74
- BEase of useAbove 32 of 74
- CPlatforms and integrationsAbove 10 of 74
Price against what you get
Each dot is one of 67 calendar and scheduling apps. Further left costs less; higher up scores better on features, ease of use and platforms. When2meet is the marked dot.
What paid plans start at, a month (each step along is roughly double) →
Keep it, or make your own?
Whether this is something you could build for yourself with an AI app builder, and what you would give up.
Keep it
When2meet is free, so making your own would save you nothing.
What you could make
- Surveys and calendar: an app builder makes these well.
What this rests on. When2meet’s listing: what it does, where it runs, what it plugs into and what it costs. It is a judgement about the kind of software this is. We have not built a replacement for it, and making your own means looking after it too. How we decide, and every tool’s verdict.
Part 05 · Alternatives
The alternatives
The tools it is most often weighed against, side by side
Rallly, Doodle, LettuceMeet, Crab Fit and Timeful
The 5 tools When2meet is most often weighed against, with where each one differs from it.
- 2.6GPA
Rallly
Free plan · from $6/mo
Open-source meeting polls for finding a time that suits a group.
- Rallly is open source and self-hostable, according to its own site.
- When2meet also covers calendar and surveys.
- 2.2GPA
Doodle
Free plan · from $11/mo
Group polls, booking pages and sign-up sheets for scheduling.
- When2meet also covers calendar and surveys.
- Doodle also covers booking links and reports.
- 3.0GPA
LettuceMeet
Free
Free availability poll for finding a time a group can meet.
- 3.2GPA
Crab Fit
Free
Free, open-source availability heat map for group events.
- Only Crab Fit lists an Android app.
- Only Crab Fit lists a browser extension.
- Crab Fit is open source and self-hostable, according to its own site.
- 3.0GPA
Timeful
Free
Free, open-source group availability poll with calendar autofill.
- Timeful is open source and self-hostable, according to its own site.
Part 06 · Questions
Quick answers
The questions people ask about it, each answered in a line or two
11
Questions, each answered in a line or two
The short version of everything above, for when you only need the answer. Each one is told in full in its part of the guide.
Is When2meet free?
Yes. When2meet is free to use.
How much does When2meet cost?
When2meet lists one plan. Free: $0.
What platforms does When2meet work on?
When2meet is available on Web.
Does When2meet have an Android app?
No Android app was listed when its pages were read on Oct 5, 2026. When2meet is listed for Web.
Does When2meet have an iPhone app?
No iPhone app was listed when its pages were read on Oct 5, 2026. When2meet is listed for Web.
Is When2meet open source?
When2meet is not described as open source on its own site, as read on Oct 5, 2026.
Who makes When2meet?
When2meet is made by 8 Degrees LLC.
What are the alternatives to When2meet?
The closest alternatives to When2meet in our directory are Rallly, Doodle, LettuceMeet, Crab Fit and Timeful.
How does When2meet compare with other calendar and scheduling apps?
When2meet's GPA of 2.8 is higher than 44 of the 74 other calendar and scheduling apps we grade, and level with 12.
Is When2meet good value for money?
ToolGPA grades When2meet A for value for money. When2meet has no paid plan.
Could I make my own version of When2meet?
When2meet is free, so making your own would save you nothing. This is a judgement from its listing.
Where this guide comes from
The prices, plans, platforms and features were read from When2meet’s own pages on Oct 5, 2026, and the grades were given on Oct 10, 2026. Graded from this listing, whose facts were read from When2meet's own pages on 5 October 2026. Also tested with a demo account on 2026-02-14.
Every tool we list gets five grades, A to F, each with its reason, and a GPA that averages them. How each is decided is at toolgpa.com/grades. This guide is ToolGPA’s own work; it is not made, paid for or approved by 8 Degrees LLC. Prices change, so check when2meet.com before you buy.
Part 07 · About
About ToolGPA
Who made this guide, what else is on the site, and how to cite it
3,189
Tools graded, in 94 categories
ToolGPA grades software the way a school report grades a pupil: five subjects, a letter for each with the reason written beside it, and a GPA that averages them. Prices, plans and platforms are read from each maker’s own pages and dated, so you always know how fresh a figure is.
Every grade, review and ranking on ToolGPA is our own judgement. No company can pay for a grade or change one. Every tool on the site has a guide like this one, free to download and pass on. It all lives at toolgpa.com.
3,189
tools graded
94
categories
426
price changes on record
579
apps priced in 12 countries
What else is on toolgpa.com
- When2meet, kept up to dateEverything in this guide, with prices and grades as they are todaytoolgpa.com/tools/when2meet
- How grades are givenThe rules behind every letter and every GPAtoolgpa.com/grades
- Value chartsWhat each tool costs against what it scores, for every categorytoolgpa.com/charts
- CompareAny two tools side by side, plan by plantoolgpa.com/compare
- Price changesEvery price rise and cut on record, each with its sourcetoolgpa.com/price-changes
- Prices by countryWhat apps cost on the App Store in 12 countriestoolgpa.com/prices-by-country
- Pay lessEvery public discount: yearly billing, students, nonprofitstoolgpa.com/save
- Keep or makeWhich tools are worth paying for, and which you could build yourselftoolgpa.com/keep-or-make
Scan for the live page
Prices and grades as they are today
Quoting this guide?
Please name ToolGPA and link to the live page, so readers can check the figures for themselves:
ToolGPA, "When2meet: The Insider's Guide", checked Oct 5, 2026. https://toolgpa.com/tools/when2meet
Know someone choosing between calendar and scheduling apps?
Send them this guide: toolgpa.com/tools/when2meet/guide
ToolGPA elsewhere: youtube.com/@toolgpa
See our other guides
The best-graded calendar and scheduling apps after When2meet, each with an Insider's Guide of its own.
- Calendar & Scheduling Insider's GuideEvery one of the 75 calendar and scheduling apps we grade, compared
- Notion Calendar Insider's GuideFree calendar app that connects to Notion databases3.6 GPA
- Google Calendar Insider's GuideOnline calendar from Google, free with a personal account3.4 GPA
- World Time Buddy Insider's GuideVisual time zone converter and world clock for planning calls3.4 GPA
Choosing software? Every tool graded, every price dated.
Compare tools at toolgpa.com ›Everything in this guide is ToolGPA’s own summary of what When2meet’s pages, its app-store listings and public reviews said on the dates shown. Grades are our judgement under the rules at toolgpa.com/grades. Every grade, review and ranking on ToolGPA is our own judgement. No company can pay for a grade or change one. When2meet is a trademark of its owner, and this guide is not made, paid for or approved by 8 Degrees LLC. Prices and plans change: check when2meet.com before you buy.