The Workzone Insider’s Guide
Everything we know about Workzone in one document: what it costs, its grades, getting a refund, getting help and what else to look at. Read it here, or keep a copy.
Workzone
The Insider’s Guide
Project management for marketing, creative and operations teams
Every plan, grade, refund rule and rival among project management tools, read from Workzone’s own pages.
Made by Workzone · checked Nov 12, 2026 · toolgpa.com
Contents
- 01WelcomeWhat it is, who it suits, its grades and the ten things to know first
- 02What it costsEvery plan, the free plan, ways to pay less and how prices have moved
- 03What it doesIts main features, where it runs, what it works with and who makes it
- 04Where it standsIts grades against its category, and whether to keep it or make your own
- 05The alternativesThe tools it is most often weighed against, side by side
- 06Quick answersThe questions people ask about it, each answered in a line or two
- 07About ToolGPAWho made this guide, what else is on the site, and how to cite it
ToolGPA put this guide together from Workzone’s own pages, its app-store listings and our grades. Every fact in it is on Workzone’s page too, where it is kept up to date. Checked Nov 12, 2026.
Part 01 · Overview
Welcome
What it is, who it suits, its grades and the ten things to know first
2.2
GPA, above 22 of the 111 other project management tools we grade
Workzone is a project management tool with list, Gantt, kanban and portfolio views, plus proofing and approvals for files. It is priced per full user, and each full user on the top plan brings five free collaborators. Training and phone support are included with every plan.
To get you started, here are 9 things to know about Workzone, taken from its own pages and our grades.
Workspaces, templates and intake forms are yours to set up.
- 1
Best for marketing and creative teams that share a project calendar
Workzone has list, Gantt and Kanban views from $8 a user a month, with proofing, approvals, and time and expense tracking on Team at $20.
- 2
Paid plans start at $8 a month for each person
As its pricing page puts it: $8 per user / month, billed annually.
- 3
You can try it first
2-week free trial with a platform walkthrough, no credit card required
- 4
It runs on Web
Web.
- 5
List, Gantt, kanban and portfolio views
Projects can be viewed as a list, a Gantt timeline or a kanban board, and the Team plan adds a portfolio view across projects.
- 6
Proofing and approvals
Reviewers can mark up PDFs and images and approve documents; advanced proofing and external approvals come with Enterprise.
- 7
Time, expense and capacity planning
Time and expense tracking and workload and capacity planning are part of the Team plan.
- 8
A 2.2 GPA, above 22 of 111
That is against the other project management tools we grade, on value, the free plan, features, ease of use and platforms.
- 9
Keep it
The plain part of Workzone you could make: Gantt & timelines, kanban boards, time tracking, reports and templates. What surrounds it you could not. The 3 things listed below take a company, not a weekend.
Workzone at a glance
- Pricing
- Free trial, from $8 per user / month, billed annually
- Free plan
- No
- Free trial
- 2-week free trial with a platform walkthrough, no credit card required
- Runs on
- Web
- Made by
- Workzone
- Category
- Project Management
- Our grade
- 2.2 GPA, fair
The report card
Best for marketing and creative teams that share a project calendar
Workzone has list, Gantt and Kanban views from $8 a user a month, with proofing, approvals, and time and expense tracking on Team at $20. Everything is billed annually, Starter stops at 25 users and 100 active projects, and Team needs at least 5 users.
| Subject | Grade | Comment |
|---|---|---|
| Value for money | C | Starter is $8 a user a month billed annually, which is above the $6 cheaper quarter. The proofing, time and portfolio features need Team at $20. |
| Free plan and trial | C | 2-week free trial with no card needed. No free plan. |
| Features | C | List, Gantt, Kanban and portfolio views, plus proofing and capacity planning on Team. Starter lacks workload planning, proofing and time tracking. |
| Ease of use | C | No store rating on record. Workspaces, templates and intake forms are yours to set up. |
| Platforms and integrations | B | Web only, with Microsoft Teams, Slack, Google Drive, Zoom, Salesforce and Zapier links. |
An A is worth 4 points, a B 3, a C 2, a D 1 and an F nothing. The GPA is the average of the five.
Who Workzone is for
- Fits if a marketing or creative team needs tasks and approvals in one place
- Works for teams of 5 to 25 starting on the Starter plan
Who it is not for
- Skip it if you want monthly billing, as all plans are billed annually
- Tight if you grow: Starter stops at 25 users and 100 active projects
- Pricey if you need proofing, time and expense tracking, as they start on Team at $20
- Skip it if you want a free plan, as it has a 2-week trial only
Good to know
Good for
- Marketing, creative and operations teams that outgrew simple task boards
- Organizations that review and approve files, such as universities and healthcare groups
- Teams that want training and phone support included in the price
Worth knowing
- All plans are billed annually; there is no monthly option.
- Starter is capped at 25 users and 100 active projects, and the Team plan needs at least 5 users.
- Workload planning, proofing, time and expense tracking and portfolio view start on the Team plan at $20.
- Enterprise pricing is quoted by sales, and the non-profit and multi-year discounts are arranged through sales too.
Part 02 · Pricing
What it costs
Every plan, the free plan, ways to pay less and how prices have moved
$8
A month to start, for each person
Workzone is a paid product with a free trial, starting at $8 per user / month, billed annually.
Starter
$8
per user / month, billed annually
1 to 25 users. List, Gantt and kanban views, unlimited tasks, up to 100 active projects, 3 workspaces, 5 custom project templates and 250 GB of storage.
Team
$20
per user / month, billed annually
5 or more users. Adds portfolio view, unlimited projects, intake forms, proofing, approvals, time and expense tracking, capacity planning and 500 GB of storage.
Enterprise
Custom
Pay only for core users, with 5 free collaborators each and unlimited guest reviewers. Adds custom fields, critical path, SSO and 1 TB of storage.
Trying it first
2-week free trial with a platform walkthrough, no credit card required
Read from workzone.com on Nov 12, 2026.
Ways to pay less
Nonprofit
Non-profit discount through sales
The pricing FAQ says non-profits can ask the team about a discount after requesting a demo.
Stated on workzone.com
Part 03 · Features
What it does
Its main features, where it runs, what it works with and who makes it
1
Place it runs: Web
Project management for marketing, creative and operations teams. Here is what it does, as its own site describes it, and what it covers: templates, kanban boards, Gantt & timelines, time tracking, reports, dashboards.
List, Gantt, Kanban and portfolio views, plus proofing and capacity planning on Team.
- List, Gantt, kanban and portfolio views
- Projects can be viewed as a list, a Gantt timeline or a kanban board, and the Team plan adds a portfolio view across projects.
- Proofing and approvals
- Reviewers can mark up PDFs and images and approve documents; advanced proofing and external approvals come with Enterprise.
- Time, expense and capacity planning
- Time and expense tracking and workload and capacity planning are part of the Team plan.
- Intake forms and templates
- Intake forms collect work requests, and the vendor says it ships more than 1,000 industry project templates.
- Department sites
- Team and Enterprise plans can set up customizable sites for individual departments.
- Included training and support
- The vendor says live support and training are unlimited and included at no extra cost on every plan.
Where it runs
- Web
What it works with
- Microsoft Teams
- Slack
- Google Drive
- OneDrive
- Zoom
- Salesforce
- Outlook
- Zapier
Workzone is made by Workzone.
Part 04 · Standing
Where it stands
Its grades against its category, and whether to keep it or make your own
22/111
Other project management tools it is graded above
Workzone's GPA of 2.2 is higher than 22 of the 111 other project management tools we grade, and level with 23.
It stands best on platforms and integrations (B, above 16 of 111) and worst on features (C, above 1).
Its paid plans start at $8 a month for each person, against a middle price of $9 for the category: 39 of the 97 others that charge start lower.
On features, ease of use and platforms it scores 2.3 out of 4. 22 tools score higher and cost less.
Each grade against the category
Every bar is all 112 project management tools we grade, cut by the letter each got. Workzone’s own letter is outlined.
- CValue for moneyAbove 27 of 111
- CFree plan and trialAbove 12 of 111
- CFeaturesAbove 1 of 111
- CEase of useAbove 7 of 111
- BPlatforms and integrationsAbove 16 of 111
Price against what you get
Each dot is one of 104 project management tools. Further left costs less; higher up scores better on features, ease of use and platforms. Workzone is the marked dot.
What paid plans start at, a month (each step along is roughly double) →
Keep it, or make your own?
Whether this is something you could build for yourself with an AI app builder, and what you would give up.
Keep it
The plain part of Workzone you could make: Gantt & timelines, kanban boards, time tracking, reports and templates. What surrounds it you could not. The 3 things listed below take a company, not a weekend.
That makes this kind of software worth paying for, not this one in particular: 66 of the 111 other project management tools grade higher. It costs $96 a year.
What you could make
- Gantt & timelines, kanban boards, time tracking, reports and templates: an app builder makes these well.
What you could not
- Connections that pull numbers from dozens of other services.
- It is priced for each person, which means accounts and billing for a team.
- It plugs into other products, Microsoft Teams, Slack and Google Drive among them.
What this rests on. Workzone’s listing: what it does, where it runs, what it plugs into and what it costs. It is a judgement about the kind of software this is. We have not built a replacement for it, and making your own means looking after it too. How we decide, and every tool’s verdict.
Part 05 · Alternatives
The alternatives
The tools it is most often weighed against, side by side
Smartsheet, Wrike, Asana, Teamwork.com and ProjectManager
The 5 tools Workzone is most often weighed against, with where each one differs from it.
- 3.0GPA
Smartsheet
Free trial · from $9/mo
Spreadsheet-style project and work management for teams.
- Only Smartsheet lists macOS, Windows, iOS and Android apps.
- Workzone also covers templates, time tracking, reports and dashboards.
- Smartsheet also covers tasks, calendar and workflow automation.
- 2.8GPA
Wrike
Free plan · from $10/mo
Work management with Gantt charts, request forms and proofing.
- Wrike has a free plan. Workzone does not, though it has a free trial.
- Only Wrike lists macOS, Windows, iOS and Android apps.
- Workzone also covers templates, reports and dashboards.
- 3.0GPA
Asana
Free plan · from $10.99/mo
Work management for projects, goals and cross-team workflows.
- Asana has a free plan. Workzone does not, though it has a free trial.
- Only Asana lists macOS, Windows, iOS and Android apps.
- Workzone also covers templates, time tracking, reports and dashboards.
- 2.4GPA
Teamwork.com
Free plan · from $9.99/mo
Project and resource management for client service teams.
- Teamwork.com has a free plan. Workzone does not, though it has a free trial.
- Only Teamwork.com lists macOS, Windows, iOS and Android apps.
- Only Teamwork.com lists a browser extension.
- 2.2GPA
ProjectManager
Free trial · from $15/mo
Gantt-based project and portfolio management with resource planning.
- Only ProjectManager lists iOS and Android apps.
- Workzone also covers templates and dashboards.
- ProjectManager also covers tasks and workflow automation.
Part 06 · Questions
Quick answers
The questions people ask about it, each answered in a line or two
13
Questions, each answered in a line or two
The short version of everything above, for when you only need the answer. Each one is told in full in its part of the guide.
Is Workzone free?
No, Workzone is a paid product, but you can try it first. 2-week free trial with a platform walkthrough, no credit card required.
How much does Workzone cost?
Workzone lists 3 plans. Starter: $8 per user / month, billed annually.
What platforms does Workzone work on?
Workzone is available on Web.
Does Workzone offer any discounts?
Workzone publicly lists the following: Non-profit discount through sales.
Does Workzone have an Android app?
No Android app was listed when its pages were read on Nov 12, 2026. Workzone is listed for Web.
Does Workzone have an iPhone app?
No iPhone app was listed when its pages were read on Nov 12, 2026. Workzone is listed for Web.
Is Workzone open source?
Workzone is not described as open source on its own site, as read on Nov 12, 2026.
What does Workzone integrate with?
Workzone's listing names Microsoft Teams, Slack, Google Drive, OneDrive, Zoom, Salesforce, Outlook and Zapier.
Who makes Workzone?
Workzone is made by a company of the same name.
What are the alternatives to Workzone?
The closest alternatives to Workzone in our directory are Smartsheet, Wrike, Asana, Teamwork.com and ProjectManager.
How does Workzone compare with other project management tools?
Workzone's GPA of 2.2 is higher than 22 of the 111 other project management tools we grade, and level with 23.
Is Workzone good value for money?
ToolGPA grades Workzone C for value for money. Its paid plans start at $8 a month for each person, against a middle price of $9 for the category: 39 of the 97 others that charge start lower.
Could I make my own version of Workzone?
The plain part of Workzone you could make: Gantt & timelines, kanban boards, time tracking, reports and templates.
Where this guide comes from
The prices, plans, platforms and features were read from Workzone’s own pages on Nov 12, 2026, and the grades were given on Nov 12, 2026. Graded from this listing, whose facts were read from Workzone's own pages on 12 November 2026. Not based on using the product, and shorter than our full reviews.
Every tool we list gets five grades, A to F, each with its reason, and a GPA that averages them. How each is decided is at toolgpa.com/grades. This guide is ToolGPA’s own work; it is not made, paid for or approved by Workzone. Prices change, so check workzone.com before you buy.
Part 07 · About
About ToolGPA
Who made this guide, what else is on the site, and how to cite it
5,038
Tools graded, in 95 categories
ToolGPA grades software the way a school report grades a pupil: five subjects, a letter for each with the reason written beside it, and a GPA that averages them. Prices, plans and platforms are read from each maker’s own pages and dated, so you always know how fresh a figure is.
Every grade, review and ranking on ToolGPA is our own judgement. No company can pay for a grade or change one. Every tool on the site has a guide like this one, free to download and pass on. It all lives at toolgpa.com.
5,038
tools graded
95
categories
739
price changes on record
579
apps priced in 12 countries
What else is on toolgpa.com
- Workzone, kept up to dateEverything in this guide, with prices and grades as they are todaytoolgpa.com/tools/workzone
- How grades are givenThe rules behind every letter and every GPAtoolgpa.com/grades
- Value chartsWhat each tool costs against what it scores, for every categorytoolgpa.com/charts
- CompareAny two tools side by side, plan by plantoolgpa.com/compare
- Price changesEvery price rise and cut on record, each with its sourcetoolgpa.com/price-changes
- Prices by countryWhat apps cost on the App Store in 12 countriestoolgpa.com/prices-by-country
- Pay lessEvery public discount: yearly billing, students, nonprofitstoolgpa.com/save
- Keep or makeWhich tools are worth paying for, and which you could build yourselftoolgpa.com/keep-or-make
Scan for the live page
Prices and grades as they are today
Quoting this guide?
Please name ToolGPA and link to the live page, so readers can check the figures for themselves:
ToolGPA, "Workzone: The Insider's Guide", checked Nov 12, 2026. https://toolgpa.com/tools/workzone
Know someone choosing between project management tools?
Send them this guide: toolgpa.com/tools/workzone/guide
ToolGPA elsewhere: youtube.com/@toolgpa
See our other guides
The best-graded project management tools after Workzone, each with an Insider's Guide of its own.
- Project Management Insider's GuideEvery one of the 112 project management tools we grade, compared
- GitHub Issues Insider's GuideIssue tracking and project planning built into GitHub3.4 GPA
- Freedcamp Insider's GuideProject management suite with a free plan for unlimited users3.2 GPA
- Huly Insider's GuideOpen-source project management with chat, docs and video calls3.2 GPA
Choosing software? Every tool graded, every price dated.
Compare tools at toolgpa.com ›Everything in this guide is ToolGPA’s own summary of what Workzone’s pages, its app-store listings and public reviews said on the dates shown. Grades are our judgement under the rules at toolgpa.com/grades. Every grade, review and ranking on ToolGPA is our own judgement. No company can pay for a grade or change one. Workzone is a trademark of its owner, and this guide is not made, paid for or approved by Workzone. Prices and plans change: check workzone.com before you buy.