The Wrike Insider’s Guide
Everything we know about Wrike in one document: what it costs, its grades, getting a refund, getting help and what else to look at. Read it here, or keep a copy.
Wrike
The Insider’s Guide
Work management with Gantt charts, request forms and proofing
Every plan, grade, refund rule and rival among project management tools, read from Wrike’s own pages.
Made by Wrike, Inc. · checked Oct 4, 2026 · toolgpa.com
Contents
- 01WelcomeWhat it is, who it suits, its grades and the ten things to know first
- 02What it costsEvery plan, the free plan, ways to pay less and how prices have moved
- 03What it doesIts main features, where it runs, what it works with and who makes it
- 04Where it standsIts grades against its category, and whether to keep it or make your own
- 05The alternativesThe tools it is most often weighed against, side by side
- 06Quick answersThe questions people ask about it, each answered in a line or two
- 07About ToolGPAWho made this guide, what else is on the site, and how to cite it
ToolGPA put this guide together from Wrike’s own pages, its app-store listings and our grades. Every fact in it is on Wrike’s page too, where it is kept up to date. Checked Oct 4, 2026.
Part 01 · Overview
Welcome
What it is, who it suits, its grades and the ten things to know first
2.8
GPA, above 54 of the 79 other project management tools we grade
Wrike is a work management platform for planning projects, taking in requests and tracking delivery across teams. It offers board, table, calendar and Gantt views, dashboards, automation and built-in file proofing, with AI features split into Essentials and Elite tiers. The two cheapest paid plans are capped by team size, and the larger Pinnacle and Apex plans are sold by quote.
To get you started, here are 9 things to know about Wrike, taken from its own pages and our grades.
Dragging a task along the Gantt chart to move its dates is as plain as it sounds.
- 1
Best for teams that take requests and sign off work
Wrike is a work management tool with a Gantt chart, request forms and proofing for signing off designs, and a free plan with unlimited users.
- 2
Paid plans start at $10 a month for each person
As its pricing page puts it: $10 per user / month, billed annually (Team plan, 2 to 15 users).
- 3
There is a free plan
Unlimited users, project and task management, board and table views, web, desktop and mobile apps, and 2 GB of storage per account.
- 4
It runs on 5 platforms
Web, macOS, Windows, iOS and Android.
- 5
Gantt charts and boards
An interactive timeline shows dependencies and milestones and lets tasks be dragged to new dates. Board and table views are on every plan; Gantt charts start on Team.
- 6
Request forms
Request forms gather incoming work from internal and external requesters into one place. Included from the Business plan.
- 7
Proofing and approvals
Reviewers mark up and compare visual assets, with approval chains for internal and external reviewers. Included from the Business plan.
- 8
A 2.8 GPA, above 54 of 79
That is against the other project management tools we grade, on value, the free plan, features, ease of use and platforms.
- 9
Keep it
To replace Wrike you would be making connections to other products, each kept working as those products change. That is not a weekend's work, with an AI app builder or without one.
Wrike at a glance
- Pricing
- Free plan, from $10 per user / month, billed annually (Team plan, 2 to 15 users)
- Free plan
- Yes
- Free trial
- 14-day free trial, no credit card required
- Runs on
- Web, macOS, Windows, iOS, Android
- Made by
- Wrike, Inc., since 2006
- Category
- Project Management
- Our grade
- 2.8 GPA, good
- Store rating
- 4.6 on the App Store, 6,894 ratings
The report card
Best for teams that take requests and sign off work
Wrike is a work management tool with a Gantt chart, request forms and proofing for signing off designs, and a free plan with unlimited users. But forms, proofing and time tracking wait for Business at $25 a user a month, seats are sold in groups of five or more, Business is annual only, SAML needs a quoted plan, and free storage is 2 GB for the whole account.
| Subject | Grade | Comment |
|---|---|---|
| Value for money | D | Team is $10 a user a month billed annually, the dear quarter here, and it only fits 2 to 15 users. The parts people come for, request forms, time tracking and proofing, sit on Business at $25, three times the $8 middle. Seats are sold in fives up to 30, as well. |
| Free plan and trial | B | A free plan a team could really live on: unlimited users with task and project management, board and table views, and the web, desktop and mobile apps. Not an A, though, because storage is 2 GB for the whole account and Gantt charts start on Team. |
| Features | B | It covers the whole job: an interactive Gantt chart with dependencies and milestones, boards, tables, calendars, dashboards, rule-based automation, request forms and proofing with approval chains, plus budgeting and capacity planning on the quoted plans. monday and Smartsheet cover the same. |
| Ease of use | B | 4.64 from about 6,900 App Store ratings, a shade under our top band. Dragging a task along the Gantt chart to move its dates is as plain as it sounds. Picking a plan takes more thought, with five of them and the AI split into Essentials and Elite. |
| Platforms and integrations | A | The full set: web, Mac, Windows, iPhone and Android, with Slack, Microsoft Teams, Salesforce, Adobe Creative Cloud, Jira, GitHub and Zoom wired in, and a public API. |
An A is worth 4 points, a B 3, a C 2, a D 1 and an F nothing. The GPA is the average of the five.
Who Wrike is for
- Fits if you're a marketing or creative team that reviews and approves assets on Business at $25 a user
- Works for groups that want to start free with unlimited users on boards and tables
Who it is not for
- Pricey if you want request forms, proofing or time tracking, which start at Business, $25 a user a month
- Not for you if you need single sign-on at a published price, as SAML is only on Pinnacle and Apex
- Tight if you're free and share lots of files, with 2 GB for the whole account and no Gantt chart
- Watch out: seats come in fives up to 30, Team stops at 15 users, and Business and above are annual only
- Watch out: whiteboards are a $15 a user add-on below Apex
Good to know
Good for
- Marketing and creative teams that review and approve assets
- Departments handling a steady flow of incoming work requests
- Larger organizations that need resource and budget planning
Worth knowing
- Seats are sold in groups: fives up to 30 seats, tens from 30 to 100 seats and 25s above 100.
- Team is limited to 2 to 15 users and Business to 5 to 200; Business and higher plans are annual only.
- Request forms, time tracking and file proofing are not included below the Business plan.
- SAML single sign-on is only on Pinnacle and Apex, and Wrike Whiteboard is a $15 per user / month add-on below Apex.
Part 02 · Pricing
What it costs
Every plan, the free plan, ways to pay less and how prices have moved
$10
A month to start, for each person. There is a free plan too
Wrike has a free plan. Paid plans start at $10 per user / month, billed annually (Team plan, 2 to 15 users).
Free
$0
Unlimited users with project and task management, board and table views, and 2 GB of storage per account.
Team
$10
per user / month, billed annually
For 2 to 15 users. Adds Gantt charts, calendars, dashboards, custom fields and workflows, AI Essentials and 2 GB per user.
Business
$25
per user / month, billed annually
For 5 to 200 users. Adds request forms, time tracking, file proofing and approvals, AI Elite features and 5 GB per user.
Pinnacle
Custom
Adds advanced resource and capacity planning, budgeting, advanced reporting and BI, SAML single sign-on and 15 GB per user.
Apex
Custom
Adds unlimited whiteboards, Wrike Integrate, two-way integrations through Wrike Sync and 50 GB per user.
The free plan
Unlimited users, project and task management, board and table views, web, desktop and mobile apps, and 2 GB of storage per account.
Trying it first
14-day free trial, no credit card required
Read from wrike.com on Oct 4, 2026.
How its prices have moved
- Apr 4, 2025Business: $24.80 per user / month, billed annually → $25 per user / month, billed annuallyThe archived copy of 4 April 2025 shows $25; the copy before it, of 16 February 2025, shows $24.80. The price changed between the two.
- Jan 7, 2025Team: $9.80 per user / month, billed annually → $10 per user / month, billed annuallyThe archived copy of 7 January 2025 shows $10; the copy before it, of 2 October 2024, shows $9.80. The price changed between the two.
- Nov 1, 2022Team: Professional at $9.80 per user / month, billed annually → Team at $9.80 per user / month, billed annuallyThe archived copy of 1 November 2022 names the $9.80 plan Team; the copy before it, of 5 September 2022, names it Professional at the same price. The name changed between the two.
Part 03 · Features
What it does
Its main features, where it runs, what it works with and who makes it
5
Places it runs: Web, macOS, Windows, iOS and Android
Work management with Gantt charts, request forms and proofing. Here is what it does, as its own site describes it, and what it covers: public API, AI features, tasks, kanban boards, Gantt & timelines, workflow automation, time tracking.
- Gantt charts and boards
- An interactive timeline shows dependencies and milestones and lets tasks be dragged to new dates. Board and table views are on every plan; Gantt charts start on Team.
- Request forms
- Request forms gather incoming work from internal and external requesters into one place. Included from the Business plan.
- Proofing and approvals
- Reviewers mark up and compare visual assets, with approval chains for internal and external reviewers. Included from the Business plan.
- Automation
- Rule-based automation with a monthly action allowance per seat: 50 on Team, 200 on Business, 1,500 on Pinnacle and 3,000 on Apex.
- Dashboards and reporting
- Customizable dashboards built from widgets start on the Team plan. Advanced reporting and BI are reserved for Pinnacle and Apex.
- AI Essentials and AI Elite
- AI Essentials on Team covers content drafting, comment summaries and automation rules written in plain language. Business and above add AI Elite actions, Wrike Copilot and AI agents.
Where it runs
- Web
- macOS
- Windows
- iOS
- Android
What it works with
- Slack
- Microsoft Teams
- Salesforce
- Adobe Creative Cloud
- Jira
- GitHub
- Zoom
- Tableau
Wrike is made by Wrike, Inc., and has been around since 2006.
Part 04 · Standing
Where it stands
Its grades against its category, and whether to keep it or make your own
54/79
Other project management tools it is graded above
Wrike's GPA of 2.8 is higher than 54 of the 79 other project management tools we grade, and level with 9.
It stands best on platforms and integrations (A, above 54 of 79) and worst on value for money (D, above 0).
Its paid plans start at $10 a month for each person, against a middle price of $8 for the category: 49 of the 74 others that charge start lower.
On features, ease of use and platforms it scores 3.3 out of 4. 4 tools score higher and cost less.
Each grade against the category
Every bar is all 80 project management tools we grade, cut by the letter each got. Wrike’s own letter is outlined.
- DValue for moneyAbove 0 of 79
- BFree plan and trialAbove 53 of 79
- BFeaturesAbove 27 of 79
- BEase of useAbove 65 of 79
- APlatforms and integrationsAbove 54 of 79
Price against what you get
Each dot is one of 78 project management tools. Further left costs less; higher up scores better on features, ease of use and platforms. Wrike is the marked dot.
What paid plans start at, a month (each step along is roughly double) →
Keep it, or make your own?
Whether this is something you could build for yourself with an AI app builder, and what you would give up.
Keep it
To replace Wrike you would be making connections to other products, each kept working as those products change. That is not a weekend's work, with an AI app builder or without one.
It is one of the better ones too: its GPA of 2.8 is higher than 54 of the 79 other project management tools we grade. It costs $120 a year.
What you could make
- Tasks, kanban boards, Gantt & timelines and time tracking: an app builder makes these well.
What you could not
- Connections to other products, each kept working as those products change.
- Apps for macOS, Windows, iOS and Android that stay in step with each other.
- It is priced for each person, which means accounts and billing for a team.
- AI features, unless you pay a model provider for each request yourself.
- Hooks into the device itself: widgets.
- The depth: we grade its features B, which means it covers the whole job.
What this rests on. Wrike’s listing: what it does, where it runs, what it plugs into and what it costs. It is a judgement about the kind of software this is. We have not built a replacement for it, and making your own means looking after it too. How we decide, and every tool’s verdict.
Part 05 · Alternatives
The alternatives
The tools it is most often weighed against, side by side
Asana, monday.com, Smartsheet, ClickUp and Airtable
The 5 tools Wrike is most often weighed against, with where each one differs from it.
- 3.0GPA
Asana
Free plan · from $10.99/mo
Work management for projects, goals and cross-team workflows.
- Wrike also covers time tracking.
- Asana also covers goals.
- 2.8GPA
monday.com
Free plan · from $9/mo
- 3.0GPA
Smartsheet
Free trial · from $9/mo
Spreadsheet-style project and work management for teams.
- Wrike has a free plan. Smartsheet does not, though it has a free trial.
- Wrike also covers time tracking.
- Smartsheet also covers calendar.
- 3.0GPA
ClickUp
Free plan · from $7/mo
Work platform combining tasks, docs, chat and dashboards.
- Only ClickUp lists a Linux app.
- Only ClickUp lists a browser extension.
- 3.0GPA
Airtable
Free plan · from $20/mo
Relational database platform for building team workflows and apps.
- Wrike also covers tasks and time tracking.
- Airtable also covers databases and calendar.
Part 06 · Questions
Quick answers
The questions people ask about it, each answered in a line or two
14
Questions, each answered in a line or two
The short version of everything above, for when you only need the answer. Each one is told in full in its part of the guide.
Is Wrike free?
Wrike has a free plan. Unlimited users, project and task management, board and table views, web, desktop and mobile apps, and 2 GB of storage per account.
How much does Wrike cost?
Wrike lists 5 plans. Free: $0.
What platforms does Wrike work on?
Wrike is available on Web, macOS, Windows, iOS and Android.
How is Wrike rated?
Wrike's iPhone and iPad app averages 4.6 out of 5 from 6,894 ratings on the App Store in the United States, as read on Oct 5, 2026.
Does Wrike have a Linux app?
No Linux app was listed when its pages were read on Oct 4, 2026. Wrike is listed for Web, macOS, Windows, iOS and Android.
Is Wrike open source?
Wrike is not described as open source on its own site, as read on Oct 4, 2026.
Does Wrike have an API?
Yes. Wrike offers a public API, according to its own site.
What does Wrike integrate with?
Wrike's listing names Slack, Microsoft Teams, Salesforce, Adobe Creative Cloud, Jira, GitHub, Zoom and Tableau.
Does Wrike have a free trial?
Yes. 14-day free trial, no credit card required.
Who makes Wrike?
Wrike is made by Wrike, Inc. It dates from 2006.
What are the alternatives to Wrike?
The closest alternatives to Wrike in our directory are Asana, monday.com, Smartsheet, ClickUp and Airtable.
How does Wrike compare with other project management tools?
Wrike's GPA of 2.8 is higher than 54 of the 79 other project management tools we grade, and level with 9.
Is Wrike good value for money?
ToolGPA grades Wrike D for value for money. Its paid plans start at $10 a month for each person, against a middle price of $8 for the category: 49 of the 74 others that charge start lower.
Could I make my own version of Wrike?
To replace Wrike you would be making connections to other products, each kept working as those products change.
Where this guide comes from
The prices, plans, platforms and features were read from Wrike’s own pages on Oct 4, 2026, and the grades were given on Oct 10, 2026. Graded from this listing, whose facts were read from Wrike's own pages on 4 October 2026, and its App Store rating. Also tested with a demo account on 2026-03-06.
Every tool we list gets five grades, A to F, each with its reason, and a GPA that averages them. How each is decided is at toolgpa.com/grades. This guide is ToolGPA’s own work; it is not made, paid for or approved by Wrike, Inc. Prices change, so check wrike.com before you buy.
Part 07 · About
About ToolGPA
Who made this guide, what else is on the site, and how to cite it
3,189
Tools graded, in 94 categories
ToolGPA grades software the way a school report grades a pupil: five subjects, a letter for each with the reason written beside it, and a GPA that averages them. Prices, plans and platforms are read from each maker’s own pages and dated, so you always know how fresh a figure is.
Every grade, review and ranking on ToolGPA is our own judgement. No company can pay for a grade or change one. Every tool on the site has a guide like this one, free to download and pass on. It all lives at toolgpa.com.
3,189
tools graded
94
categories
426
price changes on record
579
apps priced in 12 countries
What else is on toolgpa.com
- Wrike, kept up to dateEverything in this guide, with prices and grades as they are todaytoolgpa.com/tools/wrike
- How grades are givenThe rules behind every letter and every GPAtoolgpa.com/grades
- Value chartsWhat each tool costs against what it scores, for every categorytoolgpa.com/charts
- CompareAny two tools side by side, plan by plantoolgpa.com/compare
- Price changesEvery price rise and cut on record, each with its sourcetoolgpa.com/price-changes
- Prices by countryWhat apps cost on the App Store in 12 countriestoolgpa.com/prices-by-country
- Pay lessEvery public discount: yearly billing, students, nonprofitstoolgpa.com/save
- Keep or makeWhich tools are worth paying for, and which you could build yourselftoolgpa.com/keep-or-make
Scan for the live page
Prices and grades as they are today
Quoting this guide?
Please name ToolGPA and link to the live page, so readers can check the figures for themselves:
ToolGPA, "Wrike: The Insider's Guide", checked Oct 4, 2026. https://toolgpa.com/tools/wrike
Know someone choosing between project management tools?
Send them this guide: toolgpa.com/tools/wrike/guide
ToolGPA elsewhere: youtube.com/@toolgpa
See our other guides
The best-graded project management tools after Wrike, each with an Insider's Guide of its own.
- Project Management Insider's GuideEvery one of the 80 project management tools we grade, compared
- GitHub Issues Insider's GuideIssue tracking and project planning built into GitHub3.4 GPA
- Freedcamp Insider's GuideProject management suite with a free plan for unlimited users3.2 GPA
- Huly Insider's GuideOpen-source project management with chat, docs and video calls3.2 GPA
Choosing software? Every tool graded, every price dated.
Compare tools at toolgpa.com ›Everything in this guide is ToolGPA’s own summary of what Wrike’s pages, its app-store listings and public reviews said on the dates shown. Grades are our judgement under the rules at toolgpa.com/grades. Every grade, review and ranking on ToolGPA is our own judgement. No company can pay for a grade or change one. Wrike is a trademark of its owner, and this guide is not made, paid for or approved by Wrike, Inc. Prices and plans change: check wrike.com before you buy.