The Zoho Projects Insider’s Guide
Everything we know about Zoho Projects in one document: what it costs, its grades, getting a refund, getting help and what else to look at. Read it here, or keep a copy.
Zoho Projects
The Insider’s Guide
Project management with Gantt charts, timesheets and issues
Every plan, grade, refund rule and rival among project management tools, read from Zoho Projects’s own pages.
Made by Zoho Corporation · checked Oct 5, 2026 · toolgpa.com
Contents
- 01WelcomeWhat it is, who it suits, its grades and the ten things to know first
- 02What it costsEvery plan, the free plan, ways to pay less and how prices have moved
- 03What it doesIts main features, where it runs, what it works with and who makes it
- 04Where it standsIts grades against its category, and whether to keep it or make your own
- 05The alternativesThe tools it is most often weighed against, side by side
- 06Quick answersThe questions people ask about it, each answered in a line or two
- 07About ToolGPAWho made this guide, what else is on the site, and how to cite it
ToolGPA put this guide together from Zoho Projects’s own pages, its app-store listings and our grades. Every fact in it is on Zoho Projects’s page too, where it is kept up to date. Checked Oct 5, 2026.
Part 01 · Overview
Welcome
What it is, who it suits, its grades and the ten things to know first
2.6
GPA, above 42 of the 79 other project management tools we grade
Zoho Projects is a web-based project management tool from Zoho. Work is broken into milestones, task lists, tasks and issues, planned on Gantt charts and tracked with timesheets, with blueprints and workflow rules to automate routine steps. It has a free plan for up to 5 users and three paid plans priced per user, and it connects to other Zoho apps such as Zoho CRM and Zoho Invoice.
To get you started, here are 9 things to know about Zoho Projects, taken from its own pages and our grades.
- 1
Best for Gantt charts and timesheets on a budget
Zoho Projects gives you Gantt charts, timesheets and an issue tracker for $4 a user a month billed annually, and it links to Zoho CRM and Zoho Invoice so logged hours can become invoices.
- 2
Paid plans start at $4 a month for each person
As its pricing page puts it: $4 per user / month, billed annually.
- 3
There is a free plan
Up to 5 users, 3 projects and 5 GB of storage, with subtasks, Gantt charts, a whiteboard, mobile apps and 50 workflow executions a month.
- 4
It runs on 3 platforms
Web, iOS and Android.
- 5
Gantt charts and dependencies
Gantt charts lay out the task schedule and show where actual progress departs from the plan. Free allows finish-to-start dependencies; paid plans allow all four types.
- 6
Timesheets and invoicing
From the Premium plan, billable and non-billable hours are logged by hand or with timers, and an integration with Zoho Invoice turns timesheets into invoices.
- 7
Issue tracker
Issues are tracked next to tasks. Business rules, linked issues and a web-to-issue form start at Premium, while SLAs and webhooks need Enterprise.
- 8
A 2.6 GPA, above 42 of 79
That is against the other project management tools we grade, on value, the free plan, features, ease of use and platforms.
- 9
Keep it
To replace Zoho Projects you would be making connections to other products, each kept working as those products change. That is not a weekend's work, with an AI app builder or without one.
Zoho Projects at a glance
- Pricing
- Free plan, from $4 per user / month, billed annually
- Free plan
- Yes
- Free trial
- 15-day free trial of any paid plan, no credit card required
- Runs on
- Web, iOS, Android
- Made by
- Zoho Corporation, since 2006
- Category
- Project Management
- Our grade
- 2.6 GPA, good
- Store rating
- 4.4 on the App Store, 731 ratings
The report card
Best for Gantt charts and timesheets on a budget
Zoho Projects gives you Gantt charts, timesheets and an issue tracker for $4 a user a month billed annually, and it links to Zoho CRM and Zoho Invoice so logged hours can become invoices. The free plan stops at 5 users and 3 projects with no time tracking, critical path, custom fields and single sign-on need Enterprise at $9, tax comes on top, and on a computer it only runs in the browser.
| Subject | Grade | Comment |
|---|---|---|
| Value for money | B | Premium is $4 a user a month billed annually, inside the cheapest quarter for project tools here and half the $8 middle, and it buys unlimited projects, 100 GB, timesheets, budgets and Zia AI. Enterprise, with critical path and baselines, is $9. Local taxes come on top. |
| Free plan and trial | C | Free for up to 5 users with subtasks, Gantt charts, a whiteboard and the mobile apps, but the caps bite: 3 projects, 5 GB, 50 workflow runs a month and no time tracking at all. The 15-day trial of a paid plan asks for no card. |
| Features | B | It covers the whole job: milestones, task lists, tasks and issues, Gantt charts with all four dependency types on paid plans, timers and timesheets that become invoices through Zoho Invoice, blueprints, workflow rules, budgets and earned value. Asana and Wrike cover the same. |
| Ease of use | C | 4.42 from about 730 App Store ratings, which is middling rather than good, and a few reviewers are plainly unhappy. The 15-day trial of any paid plan needs no card, so you can look round the full thing before deciding. |
| Platforms and integrations | B | Web, iPhone, iPad and Android, with Zoho CRM, Zoho Invoice, Slack, Microsoft Teams, GitHub, Zapier and Zendesk wired in and an MCP server for outside AI models. No desktop app, which is what keeps it off the top mark. |
An A is worth 4 points, a B 3, a C 2, a D 1 and an F nothing. The GPA is the average of the five.
Who Zoho Projects is for
- Fits if you want Gantt planning and timesheets at $4 a user a month
- Works for businesses already on Zoho CRM, Zoho Invoice or other Zoho apps
Who it is not for
- Tight if you're staying free: 5 users, 3 projects, 5 GB, 50 workflow runs a month and no time tracking
- Skip it if you need critical path, baselines, custom fields or single sign-on on the cheapest plan, as they need Enterprise at $9
- Not for you if you want a desktop app, since on a computer it runs in the browser
- Watch out: VAT or GST is charged on top, and the App Store rating is 4.42 with some plainly unhappy reviewers
Good to know
Good for
- Teams of up to 5 people whose work fits in 3 projects on the free plan
- Businesses already using Zoho CRM, Zoho Invoice or other Zoho apps
- Teams that want Gantt planning and timesheets at a low per-user price
Worth knowing
- The Free plan is limited to 5 users, 3 projects and 5 GB of storage, and it does not include time tracking.
- Critical path, baselines, custom fields and single sign-on need the Enterprise plan or higher.
- Apps are listed for iOS, iPad and Android only; on a computer Zoho Projects runs in the browser.
- Local taxes such as VAT or GST are charged on top of the listed prices.
Part 02 · Pricing
What it costs
Every plan, the free plan, ways to pay less and how prices have moved
$4
A month to start, for each person. There is a free plan too
Zoho Projects has a free plan. Paid plans start at $4 per user / month, billed annually.
Free
$0
Up to 5 users, 3 projects and 5 GB of storage, with subtasks, a whiteboard, mobile apps and 50 workflow executions a month.
Premium
$4
per user / month, billed annually ($5 billed monthly)
Unlimited projects, 100 GB of storage, time logs and timesheets, task blueprints, project budgets, Zia AI features and 5,000 workflow executions a month.
Enterprise
$9
per user / month, billed annually ($10 billed monthly)
Adds critical path and baselines, a portfolio dashboard, custom fields, profiles and roles, single sign-on, a sandbox and 10 read-only users.
Ultimate
$14
per user / month, billed annually ($15 billed monthly)
Adds 15 GB of storage per user (150 GB minimum), 100 read-only users, 100 resources, unlimited custom dashboards and multi-project timesheets.
The free plan
Up to 5 users, 3 projects and 5 GB of storage, with subtasks, Gantt charts, a whiteboard, mobile apps and 50 workflow executions a month.
Trying it first
15-day free trial of any paid plan, no credit card required
Read from zoho.com on Oct 5, 2026.
Ways to pay less
Annual discount
$12 less per user a year on yearly billing
Yearly billing is $4, $9 and $14 per user / month for Premium, Enterprise and Ultimate, against $5, $10 and $15 billed monthly. The pricing page states the saving as $12 per user a year.
Stated on zoho.com
What the app costs elsewhere
Each country’s App Store price for “Premium Monthly”, against $19.99 in the United States, in dollars at the day’s rate. The four cheapest and the four dearest of 11.
| Country | Price there | In dollars | Against the US |
|---|---|---|---|
| Turkey | ₺144,99 | $2.95 | 85% less |
| Brazil | R$ 82,90 | $16.56 | 17% less |
| Philippines | ₱ 1,050.00 | $16.71 | 16% less |
| Indonesia | Rp 309ribu | $17.28 | 14% less |
| Australia | $32.99 | $23.03 | 15% more |
| Germany | 21,99 € | $24.64 | 23% more |
| Mexico | $459.00 | $25.22 | 26% more |
| United Kingdom | £19.49 | $25.77 | 29% more |
Part 03 · Features
What it does
Its main features, where it runs, what it works with and who makes it
3
Places it runs: Web, iOS and Android
Project management with Gantt charts, timesheets and issues. Here is what it does, as its own site describes it, and what it covers: AI features, tasks, kanban boards, Gantt & timelines, issue tracking, workflow automation, time tracking.
No desktop app, which is what keeps it off the top mark.
- Gantt charts and dependencies
- Gantt charts lay out the task schedule and show where actual progress departs from the plan. Free allows finish-to-start dependencies; paid plans allow all four types.
- Timesheets and invoicing
- From the Premium plan, billable and non-billable hours are logged by hand or with timers, and an integration with Zoho Invoice turns timesheets into invoices.
- Issue tracker
- Issues are tracked next to tasks. Business rules, linked issues and a web-to-issue form start at Premium, while SLAs and webhooks need Enterprise.
- Blueprints and workflow automation
- Task blueprints and workflow rules automate routine steps, with monthly execution caps of 50 on Free, 5,000 on Premium, 50,000 on Enterprise and 500,000 on Ultimate.
- Zia AI and MCP server
- On paid plans Zia summarizes, translates, creates tasks and subtasks and surfaces insights. A Zoho MCP server, listed on every plan, lets outside AI models read and act on project data.
- Budgets and portfolio tracking
- Premium adds project budgets and earned value management. Enterprise adds a portfolio dashboard, critical path and baselines.
Where it runs
- Web
- iOS
- Android
What it works with
- Zoho CRM
- Zoho Invoice
- Slack
- Microsoft Teams
- GitHub
- Zapier
- Zendesk
- Dropbox
Zoho Projects is made by Zoho Corporation, and has been around since 2006.
Part 04 · Standing
Where it stands
Its grades against its category, and whether to keep it or make your own
42/79
Other project management tools it is graded above
Zoho Projects's GPA of 2.6 is higher than 42 of the 79 other project management tools we grade, and level with 11.
It stands best on value for money (B, above 57 of 79) and worst on ease of use (C, above 2).
Its paid plans start at $4 a month for each person, against a middle price of $8 for the category: 7 of the 74 others that charge start lower.
On features, ease of use and platforms it scores 2.7 out of 4. 2 tools score higher and cost less.
Each grade against the category
Every bar is all 80 project management tools we grade, cut by the letter each got. Zoho Projects’s own letter is outlined.
- BValue for moneyAbove 57 of 79
- CFree plan and trialAbove 4 of 79
- BFeaturesAbove 27 of 79
- CEase of useAbove 2 of 79
- BPlatforms and integrationsAbove 6 of 79
Price against what you get
Each dot is one of 78 project management tools. Further left costs less; higher up scores better on features, ease of use and platforms. Zoho Projects is the marked dot.
What paid plans start at, a month (each step along is roughly double) →
Keep it, or make your own?
Whether this is something you could build for yourself with an AI app builder, and what you would give up.
Keep it
To replace Zoho Projects you would be making connections to other products, each kept working as those products change. That is not a weekend's work, with an AI app builder or without one.
It costs $48 a year.
What you could make
- Tasks, Gantt & timelines, kanban boards, time tracking and issue tracking: an app builder makes these well.
What you could not
- Connections to other products, each kept working as those products change.
- A real app for iOS and Android. Something home-made would be a web page.
- It is priced for each person, which means accounts and billing for a team.
- AI features, unless you pay a model provider for each request yourself.
- The depth: we grade its features B, which means it covers the whole job.
What this rests on. Zoho Projects’s listing: what it does, where it runs, what it plugs into and what it costs. It is a judgement about the kind of software this is. We have not built a replacement for it, and making your own means looking after it too. How we decide, and every tool’s verdict.
Part 05 · Alternatives
The alternatives
The tools it is most often weighed against, side by side
Asana, ClickUp, Wrike, Teamwork.com and monday.com
The 5 tools Zoho Projects is most often weighed against, with where each one differs from it.
- 3.0GPA
Asana
Free plan · from $10.99/mo
Work management for projects, goals and cross-team workflows.
- Only Asana lists macOS and Windows apps.
- Zoho Projects also covers issue tracking and time tracking.
- Asana also covers goals.
- 3.0GPA
ClickUp
Free plan · from $7/mo
Work platform combining tasks, docs, chat and dashboards.
- Only ClickUp lists macOS, Windows and Linux apps.
- Only ClickUp lists a browser extension.
- Zoho Projects also covers issue tracking.
- 2.8GPA
Wrike
Free plan · from $10/mo
Work management with Gantt charts, request forms and proofing.
- Only Wrike lists macOS and Windows apps.
- Zoho Projects also covers issue tracking.
- 2.4GPA
Teamwork.com
Free plan · from $9.99/mo
Project and resource management for client service teams.
- Only Teamwork.com lists macOS and Windows apps.
- Only Teamwork.com lists a browser extension.
- Zoho Projects also covers issue tracking.
- 2.8GPA
monday.com
Free plan · from $9/mo
Board-based work management with automations and dashboards.
- Only monday.com lists macOS and Windows apps.
- Zoho Projects also covers issue tracking.
Part 06 · Questions
Quick answers
The questions people ask about it, each answered in a line or two
15
Questions, each answered in a line or two
The short version of everything above, for when you only need the answer. Each one is told in full in its part of the guide.
Is Zoho Projects free?
Zoho Projects has a free plan. Up to 5 users, 3 projects and 5 GB of storage, with subtasks, Gantt charts, a whiteboard, mobile apps and 50 workflow executions a month.
How much does Zoho Projects cost?
Zoho Projects lists 4 plans. Free: $0.
What platforms does Zoho Projects work on?
Zoho Projects is available on Web, iOS and Android.
Does Zoho Projects offer any discounts?
Zoho Projects publicly lists the following: $12 less per user a year on yearly billing.
How is Zoho Projects rated?
Zoho Projects's iPhone and iPad app averages 4.4 out of 5 from 731 ratings on the App Store in the United States, as read on Oct 5, 2026.
Does Zoho Projects have a Windows app?
No Windows app was listed when its pages were read on Oct 5, 2026. Zoho Projects is listed for Web, iOS and Android.
Does Zoho Projects have a macOS app?
No macOS app was listed when its pages were read on Oct 5, 2026. Zoho Projects is listed for Web, iOS and Android.
Is Zoho Projects open source?
Zoho Projects is not described as open source on its own site, as read on Oct 5, 2026.
What does Zoho Projects integrate with?
Zoho Projects's listing names Zoho CRM, Zoho Invoice, Slack, Microsoft Teams, GitHub, Zapier, Zendesk and Dropbox.
Does Zoho Projects have a free trial?
Yes. 15-day free trial of any paid plan, no credit card required.
Who makes Zoho Projects?
Zoho Projects is made by Zoho Corporation. It dates from 2006.
What are the alternatives to Zoho Projects?
The closest alternatives to Zoho Projects in our directory are Asana, ClickUp, Wrike, Teamwork.com and monday.com.
How does Zoho Projects compare with other project management tools?
Zoho Projects's GPA of 2.6 is higher than 42 of the 79 other project management tools we grade, and level with 11.
Is Zoho Projects good value for money?
ToolGPA grades Zoho Projects B for value for money. Its paid plans start at $4 a month for each person, against a middle price of $8 for the category: 7 of the 74 others that charge start lower.
Could I make my own version of Zoho Projects?
To replace Zoho Projects you would be making connections to other products, each kept working as those products change.
Where this guide comes from
The prices, plans, platforms and features were read from Zoho Projects’s own pages on Oct 5, 2026, and the grades were given on Oct 10, 2026. Graded from this listing, whose facts were read from Zoho's own pages on 5 October 2026, and its App Store rating. Also tested with a demo account on 2026-09-23.
Every tool we list gets five grades, A to F, each with its reason, and a GPA that averages them. How each is decided is at toolgpa.com/grades. This guide is ToolGPA’s own work; it is not made, paid for or approved by Zoho Corporation. Prices change, so check zoho.com before you buy.
Part 07 · About
About ToolGPA
Who made this guide, what else is on the site, and how to cite it
3,189
Tools graded, in 94 categories
ToolGPA grades software the way a school report grades a pupil: five subjects, a letter for each with the reason written beside it, and a GPA that averages them. Prices, plans and platforms are read from each maker’s own pages and dated, so you always know how fresh a figure is.
Every grade, review and ranking on ToolGPA is our own judgement. No company can pay for a grade or change one. Every tool on the site has a guide like this one, free to download and pass on. It all lives at toolgpa.com.
3,189
tools graded
94
categories
426
price changes on record
579
apps priced in 12 countries
What else is on toolgpa.com
- Zoho Projects, kept up to dateEverything in this guide, with prices and grades as they are todaytoolgpa.com/tools/zoho-projects
- How grades are givenThe rules behind every letter and every GPAtoolgpa.com/grades
- Value chartsWhat each tool costs against what it scores, for every categorytoolgpa.com/charts
- CompareAny two tools side by side, plan by plantoolgpa.com/compare
- Price changesEvery price rise and cut on record, each with its sourcetoolgpa.com/price-changes
- Prices by countryWhat apps cost on the App Store in 12 countriestoolgpa.com/prices-by-country
- Pay lessEvery public discount: yearly billing, students, nonprofitstoolgpa.com/save
- Keep or makeWhich tools are worth paying for, and which you could build yourselftoolgpa.com/keep-or-make
Scan for the live page
Prices and grades as they are today
Quoting this guide?
Please name ToolGPA and link to the live page, so readers can check the figures for themselves:
ToolGPA, "Zoho Projects: The Insider's Guide", checked Oct 5, 2026. https://toolgpa.com/tools/zoho-projects
Know someone choosing between project management tools?
Send them this guide: toolgpa.com/tools/zoho-projects/guide
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See our other guides
The best-graded project management tools after Zoho Projects, each with an Insider's Guide of its own.
- Project Management Insider's GuideEvery one of the 80 project management tools we grade, compared
- GitHub Issues Insider's GuideIssue tracking and project planning built into GitHub3.4 GPA
- Freedcamp Insider's GuideProject management suite with a free plan for unlimited users3.2 GPA
- Huly Insider's GuideOpen-source project management with chat, docs and video calls3.2 GPA
Choosing software? Every tool graded, every price dated.
Compare tools at toolgpa.com ›Everything in this guide is ToolGPA’s own summary of what Zoho Projects’s pages, its app-store listings and public reviews said on the dates shown. Grades are our judgement under the rules at toolgpa.com/grades. Every grade, review and ranking on ToolGPA is our own judgement. No company can pay for a grade or change one. Zoho Projects is a trademark of its owner, and this guide is not made, paid for or approved by Zoho Corporation. Prices and plans change: check zoho.com before you buy.