The Zoho Tables Insider’s Guide
Everything we know about Zoho Tables in one document: what it costs, its grades, getting a refund, getting help and what else to look at. Read it here, or keep a copy.
Zoho Tables
The Insider’s Guide
Spreadsheet-style relational database with automations
Every plan, grade, refund rule and rival among spreadsheet and database tools, read from Zoho Tables’s own pages.
Made by Zoho Corporation · checked Oct 6, 2026 · toolgpa.com
Contents
- 01WelcomeWhat it is, who it suits, its grades and the ten things to know first
- 02What it costsEvery plan, the free plan, ways to pay less and how prices have moved
- 03What it doesIts main features, where it runs, what it works with and who makes it
- 04Where it standsIts grades against its category, and whether to keep it or make your own
- 05The alternativesThe tools it is most often weighed against, side by side
- 06Quick answersThe questions people ask about it, each answered in a line or two
- 07About ToolGPAWho made this guide, what else is on the site, and how to cite it
ToolGPA put this guide together from Zoho Tables’s own pages, its app-store listings and our grades. Every fact in it is on Zoho Tables’s page too, where it is kept up to date. Checked Oct 6, 2026.
Part 01 · Overview
Welcome
What it is, who it suits, its grades and the ten things to know first
2.8
GPA, above 13 of the 21 other spreadsheet and database tools we grade
Zoho Tables is a no-code work management tool that pairs a spreadsheet-style grid with a relational database. Records can be linked across tables, viewed as a grid, kanban board, gallery, calendar or form, and acted on by trigger-and-action automations. It runs in the browser and in mobile apps for iPhone, iPad and Android, and its Professional plan is also included with Zoho One.
To get you started, here are 9 things to know about Zoho Tables, taken from its own pages and our grades.
No rating on record, and the work is still building the base: tables, links, views and automations.
- 1
Best for an Airtable-style database you can run from a phone
Zoho Tables is a spreadsheet-style grid on top of a relational database, with linked records, automations and phone apps.
- 2
Paid plans start at $4 a month for each person
As its pricing page puts it: $4 per user / month, billed annually ($5 billed monthly); minimum 3 licenses.
- 3
There is a free plan
Free plan for up to 2 users and 3 viewers: 1 workspace, 5 bases, 5,000 records per base, 5 GB of attachments, 3 active automations per base and 1 month of activity history.
- 4
It runs on 4 platforms
Web, iOS, Android and macOS.
- 5
Grid, kanban, gallery, calendar and form
The same records can be shown in a spreadsheet-style grid with formulas, on a drag-and-drop kanban board, as gallery cards or on a calendar. Form views collect entries from other people.
- 6
Linked records, lookups and rollups
Records link across tables in both directions. Lookup fields bring in values from a linked table, and rollup fields total or calculate over linked records.
- 7
Trigger-and-action automations
Automations start when a record is created, updated or enters a view, or on a schedule, and can send an email or a Zoho Cliq message or create and update records.
- 8
A 2.8 GPA, above 13 of 21
That is against the other spreadsheet and database tools we grade, on value, the free plan, features, ease of use and platforms.
- 9
Keep it
To replace Zoho Tables you would be making a builder that other people can use without writing code. That is not a weekend's work, with an AI app builder or without one.
Zoho Tables at a glance
- Pricing
- Free plan, from $4 per user / month, billed annually ($5 billed monthly); minimum 3 licenses
- Free plan
- Yes
- Free trial
- 15-day free trial of the Professional plan, no credit card required
- Runs on
- Web, macOS, iOS, Android
- Made by
- Zoho Corporation
- Category
- Spreadsheets & Databases
- Our grade
- 2.8 GPA, good
The report card
Best for an Airtable-style database you can run from a phone
Zoho Tables is a spreadsheet-style grid on top of a relational database, with linked records, automations and phone apps. It's $4 a user a month billed annually, and Zoho One customers get Professional at no extra cost. But the paid plan starts at 3 licences, Free stops at 2 users, records are capped per base, and outside connections barely go past Zoho.
| Subject | Grade | Comment |
|---|---|---|
| Value for money | B | Professional is $4 a user a month billed annually, $5 monthly, inside the lowest quarter for this category, which starts at $5.40. That buys 50,000 records a base, 200 GB of attachments and unlimited viewers. It starts from 3 licences, so three seats is the least you can pay for. |
| Free plan and trial | B | Free for up to 2 users and 3 viewers, with 5 bases, 5,000 records a base and 5 GB of attachments. The limits past that are 3 active automations per base and 1 month of activity history. The 15-day Professional trial needs no card. |
| Features | B | It covers the no-code database job: grid, kanban, gallery, calendar and form views, records linked both ways with lookups and rollups, trigger-and-action automations that email, message Cliq or update records, live cursors and comments, and Zia building a base from a description. |
| Ease of use | C | No rating on record, and the work is still building the base: tables, links, views and automations. Zia can draft a whole base from a description, and the phone apps have a guest mode that needs no sign-up. |
| Platforms and integrations | B | Browser, iPhone, iPad and Android, with the App Store listing showing Mac compatibility, though the pricing page treats desktop as the browser. No API is on record and the connections are mostly Zoho's own, CRM, Cliq and Zoho One, plus Google Drive and Dropbox, so an A is out. |
An A is worth 4 points, a B 3, a C 2, a D 1 and an F nothing. The GPA is the average of the five.
Who Zoho Tables is for
- Fits if you're a small team wanting an Airtable-style database for $4 a user a month
- Works for organisations on Zoho One, who get the Professional plan at no extra cost
Who it is not for
- Tight if you're staying free with more than 2 people, as the Free plan stops there
- Skip it if it has to talk to tools outside Zoho, as the list stops at Google Drive and Dropbox, with no API on record
- Too light for big tables, with records capped at 50,000 a base on Professional unless you buy an add-on
- Pricey if you're one person on the web, since Professional starts from 3 licences
- Watch out: AI fields and removing Zoho branding from forms need Professional, and the in-app plan isn't on the web page
Good to know
Good for
- Small teams that want an inexpensive Airtable-style database
- Organizations on Zoho One, which includes the Professional plan
- People who manage their records mostly from a phone or tablet
Worth knowing
- The Professional plan starts from 3 licenses, and the Free plan is limited to 2 users.
- Records are capped per base: 5,000 on Free and 50,000 on Professional, with more sold as an add-on.
- AI field types and removing Zoho Tables branding from forms need the Professional plan.
- The pricing page lists apps for Android and iOS only. The App Store listing also shows Mac compatibility; other desktop use is through the browser.
Part 02 · Pricing
What it costs
Every plan, the free plan, ways to pay less and how prices have moved
$4
A month to start, for each person. There is a free plan too
Zoho Tables has a free plan. Paid plans start at $4 per user / month, billed annually ($5 billed monthly); minimum 3 licenses.
Free
$0
Up to 2 users and 3 viewers: 1 workspace with 5 bases, 5,000 records per base, 5 GB of attachments and 3 active automations per base.
Professional
$4
per user / month, billed annually ($5 billed monthly); min. 3 licenses
Unlimited workspaces, bases and viewers, 50,000 records per base, 200 GB of attachments, 25 active automations per base and AI field types.
Personal Edition
$6.00 to $57.00
in-app purchase; the App Store does not show the billing period
A plan for single users, bought inside the mobile app through the App Store. It is not listed on the web pricing page.
The free plan
Free plan for up to 2 users and 3 viewers: 1 workspace, 5 bases, 5,000 records per base, 5 GB of attachments, 3 active automations per base and 1 month of activity history.
Trying it first
15-day free trial of the Professional plan, no credit card required
Read from zoho.com on Oct 6, 2026.
Ways to pay less
Annual discount
Save 20% with yearly billing
Professional is $4 per user a month billed annually against $5 billed monthly. The pricing toggle labels this as saving 20%.
Stated on zoho.comOther savings
Included with Zoho One
Zoho's pricing FAQ says Zoho One customers get the Professional plan of Zoho Tables at no extra cost by adding it from their app list.
Stated on zoho.com
What the app costs elsewhere
Each country’s App Store price for “Tables Personal Edition”, against $6.00 in the United States, in dollars at the day’s rate. The four cheapest and the four dearest of 11.
| Country | Price there | In dollars | Against the US |
|---|---|---|---|
| India | ₹ 360 | $3.72 | 38% less |
| Mexico | $129.00 | $7.09 | 18% more |
| Turkey | ₺2.499,99 | $50.84 | 747% more |
| Canada | $79.00 | $55.53 | 826% more |
| South Africa | R1,199.99 | $72.58 | 1110% more |
| Germany | 69,00 € | $77.32 | 1189% more |
| United Kingdom | £59.00 | $78.00 | 1200% more |
| Brazil | R$ 399,90 | $79.90 | 1232% more |
Part 03 · Features
What it does
Its main features, where it runs, what it works with and who makes it
4
Places it runs: Web, macOS, iOS and Android
Spreadsheet-style relational database with automations. Here is what it does, as its own site describes it, and what it covers: AI features, real-time collaboration, databases, kanban boards, workflow automation, no-code, forms.
No API is on record and the connections are mostly Zoho's own, CRM, Cliq and Zoho One, plus Google Drive and Dropbox, so an A is out.
- Grid, kanban, gallery, calendar and form
- The same records can be shown in a spreadsheet-style grid with formulas, on a drag-and-drop kanban board, as gallery cards or on a calendar. Form views collect entries from other people.
- Linked records, lookups and rollups
- Records link across tables in both directions. Lookup fields bring in values from a linked table, and rollup fields total or calculate over linked records.
- Trigger-and-action automations
- Automations start when a record is created, updated or enters a view, or on a schedule, and can send an email or a Zoho Cliq message or create and update records.
- Real-time collaboration
- Live cursors show who is active, record-level comments support mentions and attachments, and a collaborator field assigns records and notifies the person assigned.
- AI base creation and AI fields
- The Zia assistant builds a complete base from a description. AI field types such as sentiment analysis, keyword extraction and language detection are part of the Professional plan.
- Mobile apps
- Apps for iPhone, iPad and Android offer grid, gallery, kanban, calendar and form views, voice notes, OCR text scanning and a guest mode that needs no sign-up.
Where it runs
- Web
- macOS
- iOS
- Android
What it works with
- Zoho CRM
- Zoho Cliq
- Zoho One
- Google Drive
- Dropbox
Zoho Tables is made by Zoho Corporation.
Part 04 · Standing
Where it stands
Its grades against its category, and whether to keep it or make your own
13/21
Other spreadsheet and database tools it is graded above
Zoho Tables's GPA of 2.8 is higher than 13 of the 21 other spreadsheet and database tools we grade, and level with 1.
It stands best on value for money (B, above 12 of 21) and worst on ease of use (C, above 0).
Its paid plans start at $4 a month for each person, against a middle price of $8 for the category: 3 of the 20 others that charge start lower.
On features, ease of use and platforms it scores 2.7 out of 4. 1 tool scores higher and costs less.
Each grade against the category
Every bar is all 22 spreadsheet and database tools we grade, cut by the letter each got. Zoho Tables’s own letter is outlined.
- BValue for moneyAbove 12 of 21
- BFree plan and trialAbove 8 of 21
- BFeaturesAbove 6 of 21
- CEase of useAbove 0 of 21
- BPlatforms and integrationsAbove 3 of 21
Price against what you get
Each dot is one of 22 spreadsheet and database tools. Further left costs less; higher up scores better on features, ease of use and platforms. Zoho Tables is the marked dot.
What paid plans start at, a month (each step along is roughly double) →
Keep it, or make your own?
Whether this is something you could build for yourself with an AI app builder, and what you would give up.
Keep it
To replace Zoho Tables you would be making a builder that other people can use without writing code. That is not a weekend's work, with an AI app builder or without one.
It costs $48 a year.
What you could make
- Kanban boards and forms: an app builder makes these well.
What you could not
- A builder that other people can use without writing code.
- Connections to other products, each kept working as those products change.
- Databases with views, filters and links between them.
- Apps for macOS, iOS and Android that stay in step with each other.
- Several people working in it at the same moment.
- AI features, unless you pay a model provider for each request yourself.
- The depth: we grade its features B, which means it covers the whole job.
What this rests on. Zoho Tables’s listing: what it does, where it runs, what it plugs into and what it costs. It is a judgement about the kind of software this is. We have not built a replacement for it, and making your own means looking after it too. How we decide, and every tool’s verdict.
Part 05 · Alternatives
The alternatives
The tools it is most often weighed against, side by side
Airtable, Smartsheet, Stackby, Baserow and Microsoft Lists
The 5 tools Zoho Tables is most often weighed against, with where each one differs from it.
- 3.0GPA
Airtable
Free plan · from $20/mo
Relational database platform for building team workflows and apps.
- Only Airtable lists a Windows app.
- Zoho Tables also covers no-code and forms.
- Airtable also covers calendar and Gantt & timelines.
- 3.0GPA
Smartsheet
Free trial · from $9/mo
Spreadsheet-style project and work management for teams.
- Zoho Tables has a free plan. Smartsheet does not, though it has a free trial.
- Only Smartsheet lists a Windows app.
- Zoho Tables also covers databases, no-code and forms.
- 3.0GPA
Stackby
Free plan · from $4.2/mo
No-code spreadsheet-database with forms, automations and AI.
- Only Stackby lists a Windows app.
- Stackby also covers Gantt & timelines.
- 2.6GPA
Baserow
Free plan · from $10/mo
Open-source no-code database and application builder.
- Only Zoho Tables lists iOS, Android and macOS apps.
- Baserow is open source and self-hostable, according to its own site.
- Zoho Tables also covers kanban boards and forms.
- 2.4GPA
Microsoft Lists
Free trial · from $5.40/mo
Information-tracking lists app included with Microsoft 365.
- Zoho Tables has a free plan. Microsoft Lists does not, though it has a free trial.
- Only Zoho Tables lists iOS, Android and macOS apps.
- Zoho Tables also covers kanban boards, no-code and forms.
Part 06 · Questions
Quick answers
The questions people ask about it, each answered in a line or two
14
Questions, each answered in a line or two
The short version of everything above, for when you only need the answer. Each one is told in full in its part of the guide.
Is Zoho Tables free?
Zoho Tables has a free plan. Free plan for up to 2 users and 3 viewers: 1 workspace, 5 bases, 5,000 records per base, 5 GB of attachments, 3 active automations per base and 1 month of activity history.
How much does Zoho Tables cost?
Zoho Tables lists 3 plans. Free: $0.
What platforms does Zoho Tables work on?
Zoho Tables is available on Web, iOS, Android and macOS.
Does Zoho Tables offer any discounts?
Zoho Tables publicly lists the following: Save 20% with yearly billing; Included with Zoho One.
Does Zoho Tables have a Windows app?
No Windows app was listed when its pages were read on Oct 6, 2026. Zoho Tables is listed for Web, iOS, Android and macOS.
Does Zoho Tables have a Linux app?
No Linux app was listed when its pages were read on Oct 6, 2026. Zoho Tables is listed for Web, iOS, Android and macOS.
Is Zoho Tables open source?
Zoho Tables is not described as open source on its own site, as read on Oct 6, 2026.
What does Zoho Tables integrate with?
Zoho Tables's listing names Zoho CRM, Zoho Cliq, Zoho One, Google Drive and Dropbox.
Does Zoho Tables have a free trial?
Yes. 15-day free trial of the Professional plan, no credit card required.
Who makes Zoho Tables?
Zoho Tables is made by Zoho Corporation.
What are the alternatives to Zoho Tables?
The closest alternatives to Zoho Tables in our directory are Airtable, Smartsheet, Stackby, Baserow and Microsoft Lists.
How does Zoho Tables compare with other spreadsheet and database tools?
Zoho Tables's GPA of 2.8 is higher than 13 of the 21 other spreadsheet and database tools we grade, and level with 1.
Is Zoho Tables good value for money?
ToolGPA grades Zoho Tables B for value for money. Its paid plans start at $4 a month for each person, against a middle price of $8 for the category: 3 of the 20 others that charge start lower.
Could I make my own version of Zoho Tables?
To replace Zoho Tables you would be making a builder that other people can use without writing code.
Where this guide comes from
The prices, plans, platforms and features were read from Zoho Tables’s own pages on Oct 6, 2026, and the grades were given on Oct 10, 2026. Graded from this listing, whose facts were read from Zoho's own pages on 6 October 2026. Also tested with a demo account on 2026-04-06.
Every tool we list gets five grades, A to F, each with its reason, and a GPA that averages them. How each is decided is at toolgpa.com/grades. This guide is ToolGPA’s own work; it is not made, paid for or approved by Zoho Corporation. Prices change, so check zoho.com before you buy.
- zoho.com/tables/pricing.html
- zohowebstatic.com/sites/zweb/json/pricing/tables-pricing-val.json
- zoho.com/tables/
- zoho.com/tables/mobile-app.html
- zoho.com/tables/features/automations.html
- zoho.com/tables/features/linkrecords.html
- zoho.com/tables/features/collaboration.html
- zoho.com/tables/features/views.html
- apps.apple.com/us/app/zoho-tables-organize-work/id1569639592
Part 07 · About
About ToolGPA
Who made this guide, what else is on the site, and how to cite it
3,189
Tools graded, in 94 categories
ToolGPA grades software the way a school report grades a pupil: five subjects, a letter for each with the reason written beside it, and a GPA that averages them. Prices, plans and platforms are read from each maker’s own pages and dated, so you always know how fresh a figure is.
Every grade, review and ranking on ToolGPA is our own judgement. No company can pay for a grade or change one. Every tool on the site has a guide like this one, free to download and pass on. It all lives at toolgpa.com.
3,189
tools graded
94
categories
426
price changes on record
579
apps priced in 12 countries
What else is on toolgpa.com
- Zoho Tables, kept up to dateEverything in this guide, with prices and grades as they are todaytoolgpa.com/tools/zoho-tables
- How grades are givenThe rules behind every letter and every GPAtoolgpa.com/grades
- Value chartsWhat each tool costs against what it scores, for every categorytoolgpa.com/charts
- CompareAny two tools side by side, plan by plantoolgpa.com/compare
- Price changesEvery price rise and cut on record, each with its sourcetoolgpa.com/price-changes
- Prices by countryWhat apps cost on the App Store in 12 countriestoolgpa.com/prices-by-country
- Pay lessEvery public discount: yearly billing, students, nonprofitstoolgpa.com/save
- Keep or makeWhich tools are worth paying for, and which you could build yourselftoolgpa.com/keep-or-make
Scan for the live page
Prices and grades as they are today
Quoting this guide?
Please name ToolGPA and link to the live page, so readers can check the figures for themselves:
ToolGPA, "Zoho Tables: The Insider's Guide", checked Oct 6, 2026. https://toolgpa.com/tools/zoho-tables
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Send them this guide: toolgpa.com/tools/zoho-tables/guide
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See our other guides
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- Zoho Sheet Insider's GuideCollaborative online spreadsheet with a free version3.6 GPA
- Google Sheets Insider's GuideBrowser-based spreadsheet, free with a Google Account3.4 GPA
- Microsoft Excel Insider's GuideSpreadsheet app sold with Microsoft 365, free in the browser3.4 GPA
Choosing software? Every tool graded, every price dated.
Compare tools at toolgpa.com ›Everything in this guide is ToolGPA’s own summary of what Zoho Tables’s pages, its app-store listings and public reviews said on the dates shown. Grades are our judgement under the rules at toolgpa.com/grades. Every grade, review and ranking on ToolGPA is our own judgement. No company can pay for a grade or change one. Zoho Tables is a trademark of its owner, and this guide is not made, paid for or approved by Zoho Corporation. Prices and plans change: check zoho.com before you buy.