Skip to content
ToolGPA

Best of · Daily Planners

The best daily planner apps in 2026

Eight planners that put your tasks on the calendar, from a guided daily routine to fully automatic scheduling. Each pick says who it suits, what it costs and where it stops.

Updated Oct 4, 2026 · 8 tools · How we pick

A daily planner does one thing a to-do list does not: it asks when each task will happen and shows it alongside your meetings. All eight apps here are built around that idea. What separates them is how much of the placing you do yourself, where your tasks come from, and whether you can start without paying.

On the first question the range is wide. Sunsama walks you through a planning routine step by step, Akiflow and Ellie have you place tasks on the calendar yourself, Morgen's AI proposes a plan for you to approve, and Motion schedules tasks automatically. On price, five of the eight show only paid plans on their pricing pages, at $15 to $29 a month for one person on annual billing. Routine, Ellie and Structured have free plans, each of which keeps time blocking or calendar connections for the paid tier.

Devices narrow the field further. Sunsama, Morgen and Routine have Linux apps, Amie and Ellie have no Android app, and Structured has no Windows app. The order below runs from the planners that fit the most people to the ones built for a narrower need. Prices are the vendors' own, read on the date shown on each tool's page.

The shortlist

  1. 1RoutineBest free plan
  2. 2SunsamaBest for a guided daily routine
  3. 3MorgenBest for many calendars in one place
  4. 4AkiflowBest for gathering tasks from other apps
  5. 5MotionBest for automatic scheduling
  6. 6EllieBest for brain dump and timeboxing
  7. 7StructuredBest for a visual timeline of your day
  8. 8AmieBest for meeting notes with your calendar

The picks in detail

  1. 01

    Routine

    Best free planPlanner combining tasks, calendar and notes, with an AI assistant

    Routine is the planner to try if you do not want to pay up front. Its Free plan covers tasks, calendars and notes with an AI assistant and offline mode, and unlike the free plans from Ellie and Structured it includes calendars: both of those keep calendar connections for their paid tiers. It runs on every platform in this list, Linux included, and keeps notes and custom databases beside your tasks. The Personal plan, $5 a month billed yearly, adds time blocking.

    Worth knowing: The Free plan is capped at 3 integrations, 3 custom databases and 250 AI credits, and Routine says its web app is 30% slower than the desktop apps and lacks some functionality.

    Price
    Free plan; paid plans from $5 per month, billed yearly
    Runs on
    Web, macOS, Windows, Linux, iOS, Android
    Routine pricing and detailsroutine.co
  2. 02

    Sunsama

    Best for a guided daily routineDaily planner with guided planning routines and calendar timeboxing

    Sunsama turns planning into a routine. Each day it walks you through reviewing yesterday, adding today's tasks, checking the predicted workload and setting the order, and a weekly prompt has you review the week and set objectives for the next one. Tasks come in from Asana, Trello, Jira, Linear, Notion, Todoist, Gmail and Slack, and timeboxed tasks appear on your Google, Outlook or iCloud calendar. It runs on the web, Mac, Windows, Linux, iOS and Android, and the 14-day trial needs no credit card.

    Worth knowing: There is no free plan: Pro is $17 per user a month billed yearly ($204) or $22 billed monthly, and workspace access stops when the trial ends unless you subscribe.

    Price
    $17 per user / month, billed yearly ($204)
    Runs on
    Web, macOS, Windows, Linux, iOS, Android
    Sunsama pricing and detailssunsama.com
  3. 03

    Morgen

    Best for many calendars in one placeCalendar and daily planner with AI-suggested time blocking

    Morgen starts from the calendar. It combines Google, Outlook, Apple, Fastmail and other CalDAV calendars in one view, then lets you drag in tasks from Notion, Todoist, ClickUp, Linear, Google Tasks or Microsoft To Do. Its AI Planner proposes a time-blocked plan and schedules nothing until you approve it. Like Sunsama it has a Linux app and a 14-day trial with no card, and Pro at $15 a month billed yearly is the lowest yearly-billed price for one person among the five planners that list only paid plans.

    Worth knowing: There is no free plan, monthly billing doubles Pro to $30 a month, and the iOS and Android apps need an account that was first set up on desktop.

    Price
    $15 per month, billed yearly
    Runs on
    Web, macOS, Windows, Linux, iOS, Android
    Morgen pricing and detailsmorgen.so
  4. 04

    Akiflow

    Best for gathering tasks from other appsTime-blocking planner that pulls tasks from other apps into one inbox

    Akiflow suits people whose tasks are scattered across other tools. Items from Gmail, Slack, Notion, Asana, Jira and Todoist land in one inbox, and you place them as time blocks on a calendar that syncs with Google Calendar and Outlook Calendar, so planned work sits next to meetings. A command bar and shortcuts cover creating, editing and navigating tasks from the keyboard, and the Aki assistant will plan or move work from a typed or spoken request.

    Worth knowing: There is no free plan and the 7-day trial requires a card; Pro is $19 a month billed yearly ($228) or $34 billed monthly.

    Price
    $19 per month, billed yearly ($228)
    Runs on
    Web, macOS, Windows, iOS, Android
    Akiflow pricing and detailsakiflow.com
  5. 05

    Motion

    Best for automatic schedulingAI work planner that auto-schedules tasks on your calendar

    Motion is for people who would rather not place tasks by hand. Its scheduling engine puts each task into open time on your calendar according to duration, priority and deadline, then rebuilds the plan as the day changes. The same plans bundle projects, docs, AI chat and a meeting notetaker, so it also works for a team that wants those in one app. Pro AI is $29 a month billed annually for one person, or $19 per seat for teams.

    Worth knowing: There is no free plan, the 7-day trial requires a card, Motion's terms say purchases are non-refundable, and AI use is metered in monthly credits.

    Price
    $19 per seat / month on team plans, billed annually (individuals from $29)
    Runs on
    Web, macOS, Windows, iOS, Android
    Motion pricing and detailsusemotion.com
  6. 06

    Ellie

    Best for brain dump and timeboxingDaily planner with a brain dump list and calendar timeboxing

    Ellie keeps planning to two steps: empty your head into the Brain Dump list, then drag tasks onto a calendar beside your events to plan the day hour by hour. The Free plan gives unlimited tasks and the Brain Dump on iPhone, iPad and the web. Pro, at $9.99 a month billed monthly, adds Timebox mode, calendar integrations, recurring tasks, subtasks and due dates, and the same features are sold as a one-time Lifetime purchase for $299.99.

    Worth knowing: The Free plan leaves out timeboxing and calendar integrations, there is no Android app, and Ellie is built and supported by one developer.

    Price
    Free plan; paid plans from $9.99 per month, billed monthly (yearly billing saves 20%)
    Runs on
    Web, macOS, Windows, iOS
    Ellie pricing and detailsellieplanner.com
  7. 07

    Structured

    Best for a visual timeline of your dayVisual day planner that puts tasks and events on one timeline

    Structured draws the day as a single color-coded timeline of tasks and calendar events, which suits people who would rather see their day than read it as a list. The free version includes the timeline, an inbox for unscheduled tasks, subtasks, notes and notifications, and it syncs between Apple devices, Android and the web, with an Apple Watch app. Structured Pro adds recurring tasks and calendar import, as a subscription or a lifetime purchase listed at $99.99 on the US App Store.

    Worth knowing: The vendor publishes no price list and Pro pricing varies by region, there is no Windows app, and the web version does not yet have every feature of the mobile apps.

    Price
    Free plan; paid plans from $2.99 to $7.99 per month (US App Store in-app purchase list)
    Runs on
    Web, macOS, iOS, Android
    Structured pricing and detailsstructured.app
  8. 08

    Amie

    Best for meeting notes with your calendarAI meeting notes combined with a calendar and todo list

    Amie is built around meetings. It records calls on Zoom, Google Meet, Slack huddles and Microsoft Teams without a bot joining, writes a transcript, summary and action items, and keeps those action items next to a calendar where todos can be dragged in as time blocks. Notes can be sent on to Notion, Slack or Linear. Pro is $20 per user a month billed annually, or $25 billed monthly.

    Worth knowing: Amie's pricing page shows only paid plans, it is listed for Mac, Windows and iOS only, and CRM integrations need the Business plan at $40 per user a month billed annually.

    Price
    $20 per user / month, billed annually ($25 billed monthly)
    Runs on
    macOS, Windows, iOS
    Amie pricing and detailsamie.so

How to choose

Decide how much of the planning you want to do

Sunsama asks the most of you: a step-by-step routine has you choose the day's tasks and set their order before you timebox them. Akiflow and Ellie also have you place tasks on the calendar yourself, with an AI assistant that can schedule on request. Morgen's AI Planner drafts a time-blocked plan and schedules it only once you approve. Motion places tasks automatically by duration, priority and deadline, then rebuilds the plan as the day changes.

Check where your tasks come from

If your work already lives in other tools, make sure the planner connects to them. Akiflow and Sunsama both bring in tasks from Gmail, Slack, Notion, Asana, Jira and Todoist. Morgen covers Notion, Todoist, ClickUp, Linear, Google Tasks and Microsoft To Do. Routine's Free plan allows 3 integrations and its Personal plan 10. Structured imports to-do lists from Apple Reminders and Microsoft To Do, and that needs Pro.

Free plan, subscription or one payment

Routine, Ellie and Structured have free plans, though time blocking or calendar connections sit in their paid tiers. Ellie and Structured can also be bought once: Ellie's Lifetime plan is $299.99, and Structured Pro's lifetime purchase is listed at $99.99 on the US App Store. The other five are subscriptions with a trial. Sunsama and Morgen give 14 days with no card required; Akiflow and Motion give 7 days and ask for a card.

Match the planner to your devices

Sunsama, Morgen and Routine cover the web, Mac, Windows, Linux, iOS and Android. Akiflow and Motion cover all of those except Linux. Ellie has no Android app, and Amie is listed only for Mac, Windows and iOS. Structured runs on iPhone, iPad, Mac, Apple Watch, Android and the web but has no Windows app, and its web version does not yet have every feature of the mobile apps.

Common questions

Which daily planner apps are free?

Routine, Ellie and Structured have free plans. Routine's covers tasks, calendars and notes with up to 3 integrations; Ellie's covers unlimited tasks and the Brain Dump list; Structured's covers the timeline, inbox, subtasks and notes. Akiflow, Morgen, Motion and Sunsama offer a free trial but no free plan, and Amie's pricing page shows only paid plans.

What is the cheapest paid daily planner?

Structured Pro is listed lowest: the US App Store shows yearly prices from $9.99 to $39.99, though they vary by region and the vendor publishes no price list. Routine's Personal plan is $5 a month billed yearly, and Ellie Pro is $9.99 a month. Among the planners that list only paid plans, Morgen Pro has the lowest yearly-billed price for one person, at $15 a month.

Which daily planner apps work on Windows and Android?

Sunsama, Morgen, Routine, Akiflow and Motion all have both Windows and Android apps. Ellie has a Windows app but no Android app, Structured has an Android app but no Windows app, and Amie is listed for Mac, Windows and iOS.

Can I buy a daily planner once instead of subscribing?

Two of these can be bought once. Ellie sells a Lifetime plan for $299.99 with the same current features as Pro, and Structured Pro has a lifetime purchase listed at $99.99 on the US App Store, where pricing varies by region. The rest are sold as subscriptions.

Which daily planners schedule tasks automatically?

Motion is built around it: its scheduling engine places tasks into open calendar time by duration, priority and deadline, and rebuilds the plan as the day changes. Morgen's AI Planner proposes a time-blocked plan that is scheduled only after you approve it, and Amie's AI Scheduling builds a schedule that keeps deadlines and puts the highest-priority items first.