Asana vs GQueues

Asana

• Teams coordinating projects across several departments
• Organizations that tie project work to company goals
• Nonprofits and schools that qualify for the 50% discount

GQueues

• Individuals and small teams already working in Google Workspace
• People who plan their tasks on Google Calendar
• Turning Gmail messages into tracked, assigned tasks

Asana

• The free Personal plan is limited to 2 users; timeline and Gantt views, forms and custom fields start on Starter.
• Seats are sold in fixed steps: one at a time from 2 to 5 users, then blocks of 5 up to 30 and blocks of 10 up to 100.
• Portfolios, goals, approvals and built-in time tracking need the Advanced plan at $24.99 per user / month.
• The download page lists Mac, Windows, iOS and Android apps but no Linux app.

GQueues

• A Google Account is required to sign in, and the vendor recommends a Gmail or Google Workspace address for full features.
• The free Lite plan covers core task management only. Google integrations, reminders, search and the mobile apps start with GQueues for YOU.
• No desktop app is listed. It runs in a browser, with Android and iOS apps and a Chrome extension.
• There is no public API yet; the help center says one is in beta testing and points to the MCP server instead.

Asana

Project views

Show a project as a list, board, calendar, timeline or Gantt chart. Timeline and Gantt views start on the Starter plan.

Rules and forms

Rules automate routine steps and forms turn incoming requests into tasks. Both start on Starter; form branching needs Advanced.

Goals and portfolios

Goals link projects and tasks to company-level objectives, and portfolios track groups of related projects in one place. Both are part of the Advanced plan.

Workload and resource management

Shows how much work each person has so tasks can be rebalanced. Capacity planning across the organization is an Enterprise feature.

Reporting dashboards

Charts built from live project data to show the state of a team's work, included from the Starter plan.

AI Teammates and AI Studio

AI Studio builds AI-driven workflows from a monthly credit pool: 50K credits on Starter, 75K on Advanced and 200K on Enterprise. Extra AI requests are billed per request.

GQueues

Queues, subtasks and Smart Queues

Tasks sit in lists called queues with unlimited subtasks, tags, notes, repeats and snoozing. Smart Queues filter for tasks that meet criteria you set.

Two-way Google Calendar sync

Changes made to tasks in Google Calendar or in GQueues update in both places in real time, and projects can sync to separate calendars you switch on and off.

Gmail, Drive and Chrome capture

A Google Workspace add-on turns emails into tasks, Drive files attach with permissions handled for collaborators, and a Chrome extension captures tasks as you browse.

List and board views

Any queue can be shown as a list or as a kanban-style board, with columns organized by status, assignee, date, priority or something else.

Sharing, assignments and Teams

Queues can be shared or published, tasks assigned and commented on, and changes tracked in an activity record. Teams add shared workspaces on the BUSINESS plan.

MCP for AI assistants

An MCP server lets Claude, ChatGPT or Google Gemini list, search, add, change and complete tasks in your account after a sign-in you approve.

Asana

• Personal$0

  For one or two people: unlimited tasks and projects, list, board and calendar views, and 100+ integrations.

• Starter$10.99

  per user / month, billed annually ($13.49 billed monthly)

  No seat limit. Adds timeline and Gantt views, reporting dashboards, forms, custom fields, automations and free guests.

• Advanced$24.99

  per user / month, billed annually ($30.49 billed monthly)

  Adds portfolios, goals, resource management, approvals and proofing, time tracking and form branching.

• EnterpriseCustom

  SAML authentication, SCIM provisioning, capacity planning and service accounts. An Enterprise+ tier adds further compliance controls.

GQueues

• GQueues Lite$0

  For casual users: core task management and Google login. Signing up includes a 14-day trial of GQueues for BUSINESS.

• GQueues for YOU$3

  per month, billed annually; $3.75 billed monthly

  For solo users: adds Google Calendar, Drive and Gmail integration, reminders, search, assignments and the Android and iOS apps.

• GQueues for BUSINESS$4

  per user / month, billed annually; $5 billed monthly

  Adds Teams, unlimited shared calendars, bulk actions, Google Workspace installation and central license management.

Asana

• Annual discount

  Save up to 18% with annual billing

  Asana's pricing page lists Starter at $10.99 per user / month billed annually against $13.49 monthly, and Advanced at $24.99 against $30.49.

• Nonprofit

  50% off for eligible nonprofits

  Qualifying 501(c)(3) nonprofits, public libraries and international equivalents can apply for 50% off a Starter or Advanced annual plan.

• Education

  50% off for education customers

  Approved schools and universities get 50% off paid plans after an eligibility check. The page still names the older Premium and Business plans.

GQueues

• Annual discount

  Save 20% with yearly billing

  The pricing page labels yearly billing as saving 20%: YOU is $3 a month billed annually against $3.75 billed monthly, and BUSINESS is $4 per user against $5.

• Other savings

  Volume discounts from 5 licenses

  GQueues for BUSINESS has a lower per-license rate when you buy 5 or more licenses; the pricing page quotes it after you enter the number you need.