Google Tasks vs GQueues

Google Tasks

• People who already work in Gmail and Google Calendar
• Anyone who wants a basic to-do list at no cost
• Google Workspace teams assigning tasks from Chat spaces and Docs

GQueues

• Individuals and small teams already working in Google Workspace
• People who plan their tasks on Google Calendar
• Turning Gmail messages into tracked, assigned tasks

Google Tasks

• Assigning tasks from Google Docs is marked as a premium feature for some Workspace Business and Enterprise plans.
• Shared tasks cannot have subtasks and cannot repeat.
• No desktop app is listed: Google offers Tasks in the browser and as Android and iOS apps.
• On work or school accounts, an administrator controls whether Tasks is available.

GQueues

• A Google Account is required to sign in, and the vendor recommends a Gmail or Google Workspace address for full features.
• The free Lite plan covers core task management only. Google integrations, reminders, search and the mobile apps start with GQueues for YOU.
• No desktop app is listed. It runs in a browser, with Android and iOS apps and a Chrome extension.
• There is no public API yet; the help center says one is in beta testing and points to the MCP server instead.

Google Tasks

Tasks on Google Calendar

A task with a date and time appears on Google Calendar and triggers a reminder. A duration can be added and the time marked as busy.

Tasks from Gmail

An email can be turned into a task without leaving Gmail, and the task links back to the original message.

Lists, subtasks and stars

Separate lists hold different projects or topics. Larger tasks break down into subtasks, tasks reorder by drag and drop, and stars mark the important ones.

Repeating tasks and nudges

Tasks can repeat daily, weekly, monthly or annually. Nudges keep surfacing a reminder until the task is completed.

Shared tasks in Chat and Docs

Tasks can be assigned to teammates in a Google Chat space. Assigning from a Google Doc needs a work or school account on an eligible Workspace plan.

Gemini and the Tasks API

The Gemini app can add, edit and show tasks on request. Developers can read and update tasks through a REST API or automate them with Apps Script.

GQueues

Queues, subtasks and Smart Queues

Tasks sit in lists called queues with unlimited subtasks, tags, notes, repeats and snoozing. Smart Queues filter for tasks that meet criteria you set.

Two-way Google Calendar sync

Changes made to tasks in Google Calendar or in GQueues update in both places in real time, and projects can sync to separate calendars you switch on and off.

Gmail, Drive and Chrome capture

A Google Workspace add-on turns emails into tasks, Drive files attach with permissions handled for collaborators, and a Chrome extension captures tasks as you browse.

List and board views

Any queue can be shown as a list or as a kanban-style board, with columns organized by status, assignee, date, priority or something else.

Sharing, assignments and Teams

Queues can be shared or published, tasks assigned and commented on, and changes tracked in an activity record. Teams add shared workspaces on the BUSINESS plan.

MCP for AI assistants

An MCP server lets Claude, ChatGPT or Google Gemini list, search, add, change and complete tasks in your account after a sign-in you approve.

Google Tasks

• Personal Google Account$0

  Tasks on the web and in the free Android and iOS apps, with lists, subtasks, repeating tasks and Calendar reminders.

• Business Starter$7

  per user / month, 1-year commitment ($8.40 flexible)

  Google Workspace for up to 300 users with 30 GB pooled storage per user. Tasks comes bundled with Gmail, Calendar, Chat and Docs.

• Business Standard$14

  per user / month, 1-year commitment ($16.80 flexible)

  Google Workspace with 2 TB pooled storage per user and shared drives.

• Business Plus$22

  per user / month, 1-year commitment ($26.40 flexible)

  Google Workspace with 5 TB pooled storage per user.

• EnterpriseCustom

  For companies with more than 300 users; priced through Google sales and resellers.

GQueues

• GQueues Lite$0

  For casual users: core task management and Google login. Signing up includes a 14-day trial of GQueues for BUSINESS.

• GQueues for YOU$3

  per month, billed annually; $3.75 billed monthly

  For solo users: adds Google Calendar, Drive and Gmail integration, reminders, search, assignments and the Android and iOS apps.

• GQueues for BUSINESS$4

  per user / month, billed annually; $5 billed monthly

  Adds Teams, unlimited shared calendars, bulk actions, Google Workspace installation and central license management.

Google Tasks

• Annual discount

  Lower Workspace rate with a 1-year commitment

  Business Starter costs $7 per user per month on the Annual/Fixed-Term Plan versus $8.40 on the Flexible Plan. Standard drops from $16.80 to $14 and Plus from $26.40 to $22.

• Nonprofit

  Google Workspace for Nonprofits at $0

  Eligible nonprofits get Google Workspace for Nonprofits at $0 per user, or Business Standard at $3.50 and Business Plus at $6.16 per user per month on a 1-year commitment.

• Education

  Workspace Education Fundamentals at no charge

  Google Workspace for Education Fundamentals is available at no charge to qualifying institutions.

GQueues

• Annual discount

  Save 20% with yearly billing

  The pricing page labels yearly billing as saving 20%: YOU is $3 a month billed annually against $3.75 billed monthly, and BUSINESS is $4 per user against $5.

• Other savings

  Volume discounts from 5 licenses

  GQueues for BUSINESS has a lower per-license rate when you buy 5 or more licenses; the pricing page quotes it after you enter the number you need.