Google Tasks vs Todoist

Google Tasks

• People who already work in Gmail and Google Calendar
• Anyone who wants a basic to-do list at no cost
• Google Workspace teams assigning tasks from Chat spaces and Docs

Todoist

• People who want one task list on every device they own
• Fast capture: typing a task with its date in a single line
• Households and small teams sharing a few projects

Google Tasks

• Assigning tasks from Google Docs is marked as a premium feature for some Workspace Business and Enterprise plans.
• Shared tasks cannot have subtasks and cannot repeat.
• No desktop app is listed: Google offers Tasks in the browser and as Android and iOS apps.
• On work or school accounts, an administrator controls whether Tasks is available.

Todoist

• The free plan stops at 5 personal projects and keeps only 1 week of activity history.
• Calendar layout, task durations and custom reminders all need Pro or Business.
• Personal projects are capped at 5 people, even on paid plans.

Google Tasks

Tasks on Google Calendar

A task with a date and time appears on Google Calendar and triggers a reminder. A duration can be added and the time marked as busy.

Tasks from Gmail

An email can be turned into a task without leaving Gmail, and the task links back to the original message.

Lists, subtasks and stars

Separate lists hold different projects or topics. Larger tasks break down into subtasks, tasks reorder by drag and drop, and stars mark the important ones.

Repeating tasks and nudges

Tasks can repeat daily, weekly, monthly or annually. Nudges keep surfacing a reminder until the task is completed.

Shared tasks in Chat and Docs

Tasks can be assigned to teammates in a Google Chat space. Assigning from a Google Doc needs a work or school account on an eligible Workspace plan.

Gemini and the Tasks API

The Gemini app can add, edit and show tasks on request. Developers can read and update tasks through a REST API or automate them with Apps Script.

Todoist

Quick Add

Capture tasks in natural language as they come to you, including recurring due dates and reminders.

List, board and calendar layouts

Switch any project between a list, a kanban board and a calendar. The calendar layout needs a paid plan.

Filters, labels and priorities

Saved filter views pull tasks from across projects: 3 on the free plan, 150 on Pro and Business.

Shared projects

Share a project to assign tasks and comment on them. Personal projects allow up to 5 people on every plan.

Team workspace

Business adds public and private team projects, folders, roles and permissions, and shared templates.

Ramble and Task Assist

Ramble turns spoken thoughts into tasks; free accounts get limited sessions. Task Assist is included from Pro.

Google Tasks

• Personal Google Account$0

  Tasks on the web and in the free Android and iOS apps, with lists, subtasks, repeating tasks and Calendar reminders.

• Business Starter$7

  per user / month, 1-year commitment ($8.40 flexible)

  Google Workspace for up to 300 users with 30 GB pooled storage per user. Tasks comes bundled with Gmail, Calendar, Chat and Docs.

• Business Standard$14

  per user / month, 1-year commitment ($16.80 flexible)

  Google Workspace with 2 TB pooled storage per user and shared drives.

• Business Plus$22

  per user / month, 1-year commitment ($26.40 flexible)

  Google Workspace with 5 TB pooled storage per user.

• EnterpriseCustom

  For companies with more than 300 users; priced through Google sales and resellers.

Todoist

• Beginner$0

  5 personal projects, task reminders, list and board layouts, and 3 filter views.

• Pro$5

  per user / month, billed yearly ($60)

  300 projects, calendar layout, task durations, custom reminders, 150 filter views and Task Assist.

• Business$8

  per user / month, billed yearly ($96)

  Everything in Pro, plus a shared team workspace with up to 500 team projects, roles and central billing.

Google Tasks

• Annual discount

  Lower Workspace rate with a 1-year commitment

  Business Starter costs $7 per user per month on the Annual/Fixed-Term Plan versus $8.40 on the Flexible Plan. Standard drops from $16.80 to $14 and Plus from $26.40 to $22.

• Nonprofit

  Google Workspace for Nonprofits at $0

  Eligible nonprofits get Google Workspace for Nonprofits at $0 per user, or Business Standard at $3.50 and Business Plus at $6.16 per user per month on a 1-year commitment.

• Education

  Workspace Education Fundamentals at no charge

  Google Workspace for Education Fundamentals is available at no charge to qualifying institutions.

• By country

  Lower Workspace price shown to buyers in India

  On October 9, 2026 Google's pricing page showed a reader in India Workspace Starter at ₹270 per user / month on a 1-year commitment. Its US page lists Starter at $7, and its help center gives a standard rate of Rs540.

Todoist

• Annual discount

  Save 20% with yearly billing

  Todoist's pricing page lists a 20% saving on Pro and Business when billed yearly instead of monthly.