Google Tasks vs Microsoft To Do
Price, platforms and features side by side. The table says where each price was read and when.
Google Tasks
Google's to-do list, built into Gmail, Calendar, Chat and Docs
Microsoft To Do
Free to-do list from Microsoft that syncs with Outlook tasks
Where they differ
- Google Tasks starts at $7 per user / month with a 1-year commitment (Workspace Business Starter). Microsoft To Do is free.
- Only Microsoft To Do lists Windows and macOS apps.
- Google Tasks also covers time blocking and calendar.
At a glance
| Google Tasks | Microsoft To Do | |
|---|---|---|
| Pricing | Free plan | Free |
| Starts at | $7 per user / month with a 1-year commitment (Workspace Business Starter) | Free |
| Free plan | The Android and iOS apps are free and Tasks runs in a browser with a Google Account: lists, subtasks, stars, repeating tasks and reminders. Assigning tasks from Google Docs needs an eligible Workspace plan. | The whole app is free: lists, My Day, due dates, reminders, steps, notes, shared lists and up to 25MB of file attachments on a task. |
| Free trial | 14-day Google Workspace trial for new customers, limited to 10 users; billing details required | None listed |
| Web | ||
| macOS | ||
| Windows | ||
| iOS | ||
| Android | ||
| Made by | Microsoft Corporation | |
| Price read from | knowledge.workspace.google.com | apps.apple.com |
| Checked | Oct 5, 2026 | Oct 4, 2026 |
Who each one suits
Google Tasks
- People who already work in Gmail and Google Calendar
- Anyone who wants a basic to-do list at no cost
- Google Workspace teams assigning tasks from Chat spaces and Docs
Microsoft To Do
- People who already use Outlook or Microsoft 365
- Anyone who wants a to-do list with no paid tier
- Sharing simple lists with family or coworkers
Worth knowing
Google Tasks
- Assigning tasks from Google Docs is marked as a premium feature for some Workspace Business and Enterprise plans.
- Shared tasks cannot have subtasks and cannot repeat.
- No desktop app is listed: Google offers Tasks in the browser and as Android and iOS apps.
- On work or school accounts, an administrator controls whether Tasks is available.
Microsoft To Do
- Signing in requires a personal Microsoft account or a work or school account.
- Lists can be shared only between personal Microsoft accounts or between accounts in the same workplace or school.
- No Linux app is listed; the vendor names Windows, Mac, iOS, Android and the web.
Key features
Google Tasks
- Tasks on Google Calendar
- A task with a date and time appears on Google Calendar and triggers a reminder. A duration can be added and the time marked as busy.
- Tasks from Gmail
- An email can be turned into a task without leaving Gmail, and the task links back to the original message.
- Lists, subtasks and stars
- Separate lists hold different projects or topics. Larger tasks break down into subtasks, tasks reorder by drag and drop, and stars mark the important ones.
- Repeating tasks and nudges
- Tasks can repeat daily, weekly, monthly or annually. Nudges keep surfacing a reminder until the task is completed.
- Shared tasks in Chat and Docs
- Tasks can be assigned to teammates in a Google Chat space. Assigning from a Google Doc needs a work or school account on an eligible Workspace plan.
- Gemini and the Tasks API
- The Gemini app can add, edit and show tasks on request. Developers can read and update tasks through a REST API or automate them with Apps Script.
Microsoft To Do
- My Day
- A daily list that resets every night. Tasks left unfinished go back to the Tasks list and appear among the next day's suggestions.
- Lists, steps and notes
- Tasks sit in lists and can have due dates, reminders, notes, a breakdown into steps and up to 25MB of attached files.
- Shared lists
- A list is shared by sending an invitation link, and it stays in sync as members make changes. Access can later be limited to current members or switched off.
- Outlook and Planner
- Tasks are stored in Exchange Online, so they show up in both To Do and Outlook Tasks. Flagged email can be handled as tasks, and Planner tasks can be seen in To Do.
- Sync across devices
- Signing in with the same account on each device keeps lists in step; the vendor says the app updates every 5 seconds.
- Tasks API
- Microsoft points developers to the public Outlook Tasks REST API for reading and updating the tasks that To Do stores.
Plans
Google Tasks
Personal Google Account$0
Tasks on the web and in the free Android and iOS apps, with lists, subtasks, repeating tasks and Calendar reminders.
Business Starter$7
per user / month, 1-year commitment ($8.40 flexible)
Google Workspace for up to 300 users with 30 GB pooled storage per user. Tasks comes bundled with Gmail, Calendar, Chat and Docs.
Business Standard$14
per user / month, 1-year commitment ($16.80 flexible)
Google Workspace with 2 TB pooled storage per user and shared drives.
Business Plus$22
per user / month, 1-year commitment ($26.40 flexible)
Google Workspace with 5 TB pooled storage per user.
EnterpriseCustom
For companies with more than 300 users; priced through Google sales and resellers.
Microsoft To Do
Free$0
Every feature of the app, signed in with a personal Microsoft account or a work or school account.
Ways to pay less
Google Tasks
- Annual discount
Lower Workspace rate with a 1-year commitment
Business Starter costs $7 per user per month on the Annual/Fixed-Term Plan versus $8.40 on the Flexible Plan. Standard drops from $16.80 to $14 and Plus from $26.40 to $22.
- Nonprofit
Google Workspace for Nonprofits at $0
Eligible nonprofits get Google Workspace for Nonprofits at $0 per user, or Business Standard at $3.50 and Business Plus at $6.16 per user per month on a 1-year commitment.
- Education
Workspace Education Fundamentals at no charge
Google Workspace for Education Fundamentals is available at no charge to qualifying institutions.
Microsoft To Do
No public discounts listed.
