Any.do vs Google Tasks

Any.do

• Personal to-do lists kept in sync between phone, desktop and web
• Households that want shared projects and a shared grocery list
• People who want task reminders delivered in WhatsApp
• Small teams that want project boards next to personal tasks

Google Tasks

• People who already work in Gmail and Google Calendar
• Anyone who wants a basic to-do list at no cost
• Google Workspace teams assigning tasks from Chat spaces and Docs

Any.do

• Recurring tasks, location reminders, color tags and WhatsApp reminders are Premium features.
• The Family plan is fixed at 4 members; a larger group has to move to the per-member Teams plan.
• The license agreement limits refund requests to within 48 hours of purchase.
• No Linux app is listed on the vendor's site.

Google Tasks

• Assigning tasks from Google Docs is marked as a premium feature for some Workspace Business and Enterprise plans.
• Shared tasks cannot have subtasks and cannot repeat.
• No desktop app is listed: Google offers Tasks in the browser and as Android and iOS apps.
• On work or school accounts, an administrator controls whether Tasks is available.

Any.do

Tasks, lists and reminders

Personal to-do lists with reminders are free. Recurring tasks, location reminders and color tags are listed under Premium.

Calendar and daily planner

Calendar events and tasks are shown together, and a daily planner asks what you intend to get done today.

WhatsApp tasks and reminders

Tasks can be created and reminders received inside WhatsApp. WhatsApp reminders are a Premium feature.

Family space

The Family plan gives up to 4 members a shared space for family projects, task assignment and a grocery list that groups items by aisle.

Team boards and views

The Teams workspace has project boards with kanban, calendar, table and Gantt views, custom fields and time tracking.

Automations and templates

In the Teams workspace, automations can assign tasks, set due dates and update statuses, and more than 100 workflow templates are provided.

Google Tasks

Tasks on Google Calendar

A task with a date and time appears on Google Calendar and triggers a reminder. A duration can be added and the time marked as busy.

Tasks from Gmail

An email can be turned into a task without leaving Gmail, and the task links back to the original message.

Lists, subtasks and stars

Separate lists hold different projects or topics. Larger tasks break down into subtasks, tasks reorder by drag and drop, and stars mark the important ones.

Repeating tasks and nudges

Tasks can repeat daily, weekly, monthly or annually. Nudges keep surfacing a reminder until the task is completed.

Shared tasks in Chat and Docs

Tasks can be assigned to teammates in a Google Chat space. Assigning from a Google Doc needs a work or school account on an eligible Workspace plan.

Gemini and the Tasks API

The Gemini app can add, edit and show tasks on request. Developers can read and update tasks through a REST API or automate them with Apps Script.

Any.do

• Personal$0

  Tasks and lists, reminders, calendar, daily planner and sync across devices for one person.

• Premium$4.99

  per month, billed annually ($7.99 billed monthly)

  Everything in Personal, plus recurring tasks, WhatsApp reminders, AI-powered features, color tags and location reminders.

• Teams$4.99

  per member / month, billed annually ($7.99 billed monthly)

  Everything in Premium, plus a collaborative workspace, unlimited project boards and members, 100+ workflow templates and admin permissions.

• Family$8.33

  per month for 4 members, billed annually ($9.99 billed monthly)

  Everything in Premium for up to 4 members, plus a shared family space, a shared grocery list and up to 4 shared projects.

Google Tasks

• Personal Google Account$0

  Tasks on the web and in the free Android and iOS apps, with lists, subtasks, repeating tasks and Calendar reminders.

• Business Starter$7

  per user / month, 1-year commitment ($8.40 flexible)

  Google Workspace for up to 300 users with 30 GB pooled storage per user. Tasks comes bundled with Gmail, Calendar, Chat and Docs.

• Business Standard$14

  per user / month, 1-year commitment ($16.80 flexible)

  Google Workspace with 2 TB pooled storage per user and shared drives.

• Business Plus$22

  per user / month, 1-year commitment ($26.40 flexible)

  Google Workspace with 5 TB pooled storage per user.

• EnterpriseCustom

  For companies with more than 300 users; priced through Google sales and resellers.

Any.do

• Annual discount

  About 38% off Premium and Teams with yearly billing

  Premium and Teams cost $4.99 a month billed annually against $7.99 billed monthly, about 38% less. Family drops from $9.99 to $8.33 a month, about 17% less.

• Education

  Discounted Premium for students and educators

  The pricing FAQ says students and educators can contact Any.do's Customer Success Team for a discounted Premium offer. The amount is not published.

• Nonprofit

  Discounted Premium for people working at NGOs

  The same FAQ extends the discounted Premium offer to people working for an NGO, on request through the Customer Success Team. The amount is not published.

Google Tasks

• Annual discount

  Lower Workspace rate with a 1-year commitment

  Business Starter costs $7 per user per month on the Annual/Fixed-Term Plan versus $8.40 on the Flexible Plan. Standard drops from $16.80 to $14 and Plus from $26.40 to $22.

• Nonprofit

  Google Workspace for Nonprofits at $0

  Eligible nonprofits get Google Workspace for Nonprofits at $0 per user, or Business Standard at $3.50 and Business Plus at $6.16 per user per month on a 1-year commitment.

• Education

  Workspace Education Fundamentals at no charge

  Google Workspace for Education Fundamentals is available at no charge to qualifying institutions.