Asana vs Priority Matrix

Asana

• Teams coordinating projects across several departments
• Organizations that tie project work to company goals
• Nonprofits and schools that qualify for the 50% discount

Priority Matrix

• Teams that prioritize with the Eisenhower urgent-important method
• Organizations that work mainly in Outlook and Microsoft Teams
• Managers who want reports per teammate and one-on-one views
• Groups of up to 5 that fit inside the free tier

Asana

• The free Personal plan is limited to 2 users; timeline and Gantt views, forms and custom fields start on Starter.
• Seats are sold in fixed steps: one at a time from 2 to 5 users, then blocks of 5 up to 30 and blocks of 10 up to 100.
• Portfolios, goals, approvals and built-in time tracking need the Advanced plan at $24.99 per user / month.
• The download page lists Mac, Windows, iOS and Android apps but no Linux app.

Priority Matrix

• The free tier stops at 5 projects, 100 open items and 5 teammates, and has no Gantt chart or reports.
• PM Collaborate and Business Class require at least 5 users, and Pro is limited to 100 projects and 25 seats.
• Gantt charts, advanced reports and restricted projects are not part of the Pro plan.
• API developer access and multi-factor authentication are listed only under Enterprise.

Asana

Project views

Show a project as a list, board, calendar, timeline or Gantt chart. Timeline and Gantt views start on the Starter plan.

Rules and forms

Rules automate routine steps and forms turn incoming requests into tasks. Both start on Starter; form branching needs Advanced.

Goals and portfolios

Goals link projects and tasks to company-level objectives, and portfolios track groups of related projects in one place. Both are part of the Advanced plan.

Workload and resource management

Shows how much work each person has so tasks can be rebalanced. Capacity planning across the organization is an Enterprise feature.

Reporting dashboards

Charts built from live project data to show the state of a team's work, included from the Starter plan.

AI Teammates and AI Studio

AI Studio builds AI-driven workflows from a monthly credit pool: 50K credits on Starter, 75K on Advanced and 200K on Enterprise. Extra AI requests are billed per request.

Priority Matrix

Four-quadrant projects

Each project is a matrix of four quadrants based on the Eisenhower method, used to separate urgent work from important work and to hold ideas until they are ready.

Item details and files

Items carry icons, notes, dates, progress, effort estimates and attached files, and can be sorted, tagged, filtered and searched.

Assignments, followers and chat

A task is assigned to one owner and can have several followers. An in-app chat and history stream record the conversation and progress for each item or project.

Reports and Gantt charts

Daily, weekly or custom-period reports show status by project or by teammate. Advanced reports and Gantt charts start at the PM Collaborate plan.

Outlook and Microsoft Teams add-ins

The Outlook add-in turns emails into tasks with due dates and reminders. The Teams app manages projects inside Teams and sends reminders through a chatbot.

Native apps with offline use

Apps for Mac, Windows, iOS and Android keep local storage and caches so work continues offline, alongside a web app and browser extensions.

Asana

• Personal$0

  For one or two people: unlimited tasks and projects, list, board and calendar views, and 100+ integrations.

• Starter$10.99

  per user / month, billed annually ($13.49 billed monthly)

  No seat limit. Adds timeline and Gantt views, reporting dashboards, forms, custom fields, automations and free guests.

• Advanced$24.99

  per user / month, billed annually ($30.49 billed monthly)

  Adds portfolios, goals, resource management, approvals and proofing, time tracking and form branching.

• EnterpriseCustom

  SAML authentication, SCIM provisioning, capacity planning and service accounts. An Enterprise+ tier adds further compliance controls.

Priority Matrix

• Free$0

  Up to 5 teammates, 5 projects and 100 open items (250 in total), with the Gantt chart and report system switched off.

• Pro$12

  per user / month, billed annually ($15 billed monthly)

  For individuals and small teams of up to 25 seats: up to 100 projects, 50 GB of file storage and 3 years of item history.

• PM Collaborate$12

  per user / month, billed annually ($15 billed monthly)

  Minimum 5 users. Unlimited projects and item history, restricted projects, advanced reports, Gantt charts, user groups and company branding.

• Business Class$24

  per user / month, billed annually ($30 billed monthly)

  Minimum 5 users. Adds Microsoft Copilot integration, automatic user provisioning, 1000 GB of file storage and dedicated training.

• EnterpriseCustom

  Custom deployment with extended Teams integrations, unlimited storage, API developer access, multi-factor authentication and volume pricing.

Asana

• Annual discount

  Save up to 18% with annual billing

  Asana's pricing page lists Starter at $10.99 per user / month billed annually against $13.49 monthly, and Advanced at $24.99 against $30.49.

• Nonprofit

  50% off for eligible nonprofits

  Qualifying 501(c)(3) nonprofits, public libraries and international equivalents can apply for 50% off a Starter or Advanced annual plan.

• Education

  50% off for education customers

  Approved schools and universities get 50% off paid plans after an eligibility check. The page still names the older Premium and Business plans.

Priority Matrix

• Annual discount

  Save 20% with annual billing

  The pricing page marks annual billing as a 20% saving: Pro and PM Collaborate are $12 instead of $15 per user a month, and Business Class is $24 instead of $30.

• Nonprofit

  50% off for registered nonprofits

  Appfluence says it currently gives qualifying non-governmental nonprofits and registered charities a 50% discount, arranged by sending the company a message.

• Education

  Discounts for students, teachers and schools

  Students, teachers and staff at educational institutions qualify for a discount on any plan. Individuals are pointed to a discounted license, and institutions contact sales.