Priority Matrix vs Todoist

Priority Matrix

• Teams that prioritize with the Eisenhower urgent-important method
• Organizations that work mainly in Outlook and Microsoft Teams
• Managers who want reports per teammate and one-on-one views
• Groups of up to 5 that fit inside the free tier

Todoist

• People who want one task list on every device they own
• Fast capture: typing a task with its date in a single line
• Households and small teams sharing a few projects

Priority Matrix

• The free tier stops at 5 projects, 100 open items and 5 teammates, and has no Gantt chart or reports.
• PM Collaborate and Business Class require at least 5 users, and Pro is limited to 100 projects and 25 seats.
• Gantt charts, advanced reports and restricted projects are not part of the Pro plan.
• API developer access and multi-factor authentication are listed only under Enterprise.

Todoist

• The free plan stops at 5 personal projects and keeps only 1 week of activity history.
• Calendar layout, task durations and custom reminders all need Pro or Business.
• Personal projects are capped at 5 people, even on paid plans.

Priority Matrix

Four-quadrant projects

Each project is a matrix of four quadrants based on the Eisenhower method, used to separate urgent work from important work and to hold ideas until they are ready.

Item details and files

Items carry icons, notes, dates, progress, effort estimates and attached files, and can be sorted, tagged, filtered and searched.

Assignments, followers and chat

A task is assigned to one owner and can have several followers. An in-app chat and history stream record the conversation and progress for each item or project.

Reports and Gantt charts

Daily, weekly or custom-period reports show status by project or by teammate. Advanced reports and Gantt charts start at the PM Collaborate plan.

Outlook and Microsoft Teams add-ins

The Outlook add-in turns emails into tasks with due dates and reminders. The Teams app manages projects inside Teams and sends reminders through a chatbot.

Native apps with offline use

Apps for Mac, Windows, iOS and Android keep local storage and caches so work continues offline, alongside a web app and browser extensions.

Todoist

Quick Add

Capture tasks in natural language as they come to you, including recurring due dates and reminders.

List, board and calendar layouts

Switch any project between a list, a kanban board and a calendar. The calendar layout needs a paid plan.

Filters, labels and priorities

Saved filter views pull tasks from across projects: 3 on the free plan, 150 on Pro and Business.

Shared projects

Share a project to assign tasks and comment on them. Personal projects allow up to 5 people on every plan.

Team workspace

Business adds public and private team projects, folders, roles and permissions, and shared templates.

Ramble and Task Assist

Ramble turns spoken thoughts into tasks; free accounts get limited sessions. Task Assist is included from Pro.

Priority Matrix

• Free$0

  Up to 5 teammates, 5 projects and 100 open items (250 in total), with the Gantt chart and report system switched off.

• Pro$12

  per user / month, billed annually ($15 billed monthly)

  For individuals and small teams of up to 25 seats: up to 100 projects, 50 GB of file storage and 3 years of item history.

• PM Collaborate$12

  per user / month, billed annually ($15 billed monthly)

  Minimum 5 users. Unlimited projects and item history, restricted projects, advanced reports, Gantt charts, user groups and company branding.

• Business Class$24

  per user / month, billed annually ($30 billed monthly)

  Minimum 5 users. Adds Microsoft Copilot integration, automatic user provisioning, 1000 GB of file storage and dedicated training.

• EnterpriseCustom

  Custom deployment with extended Teams integrations, unlimited storage, API developer access, multi-factor authentication and volume pricing.

Todoist

• Beginner$0

  5 personal projects, task reminders, list and board layouts, and 3 filter views.

• Pro$5

  per user / month, billed yearly ($60)

  300 projects, calendar layout, task durations, custom reminders, 150 filter views and Task Assist.

• Business$8

  per user / month, billed yearly ($96)

  Everything in Pro, plus a shared team workspace with up to 500 team projects, roles and central billing.

Priority Matrix

• Annual discount

  Save 20% with annual billing

  The pricing page marks annual billing as a 20% saving: Pro and PM Collaborate are $12 instead of $15 per user a month, and Business Class is $24 instead of $30.

• Nonprofit

  50% off for registered nonprofits

  Appfluence says it currently gives qualifying non-governmental nonprofits and registered charities a 50% discount, arranged by sending the company a message.

• Education

  Discounts for students, teachers and schools

  Students, teachers and staff at educational institutions qualify for a discount on any plan. Individuals are pointed to a discounted license, and institutions contact sales.

Todoist

• Annual discount

  Save 20% with yearly billing

  Todoist's pricing page lists a 20% saving on Pro and Business when billed yearly instead of monthly.