Focus Matrix vs Priority Matrix

Focus Matrix

• People who prioritize with the Eisenhower matrix
• iPhone, iPad and Mac users who want one priority board
• Be Focused users who want tasks tied to their timer

Priority Matrix

• Teams that prioritize with the Eisenhower urgent-important method
• Organizations that work mainly in Outlook and Microsoft Teams
• Managers who want reports per teammate and one-on-one views
• Groups of up to 5 that fit inside the free tier

Focus Matrix

• Apple platforms only: it is offered on the App Store for iPhone and iPad and on the Mac App Store, with no Android, Windows or web version listed.
• Cross-device sync, Calendar sync and the Be Focused integration all need the Pro upgrade.
• The Be Focused integration also needs the Pro version of Be Focused, which is sold separately.
• Editing several tasks at once and sharing task lists by email or messages are listed for the Mac version only.

Priority Matrix

• The free tier stops at 5 projects, 100 open items and 5 teammates, and has no Gantt chart or reports.
• PM Collaborate and Business Class require at least 5 users, and Pro is limited to 100 projects and 25 seats.
• Gantt charts, advanced reports and restricted projects are not part of the Pro plan.
• API developer access and multi-factor authentication are listed only under Enterprise.

Focus Matrix

Matrix and list views

Tasks sit in sections by urgency and importance, shown as a matrix or as a list of sections, with an Unsorted section for incoming tasks. Drag and drop moves a task between sections.

Due dates, reminders and repeats

A task can have a due date, an all-day setting, a reminder and a repeat with customizable options. Creation and completion dates are tracked.

Automatic move to Urgent

A task moves to the Urgent side on its own as its deadline approaches, with a notification, or when a task it is linked to is completed.

Tags, sorting and filter presets

Tasks are sorted by title, by due date or manually, organized with tags, and filtered by tag and completion status. Filter presets can be saved and reapplied.

Reports and export

Configurable statistics and reports cover completed tasks, and task lists can be exported to PDF or printed.

Sync and integrations in Pro

Pro syncs data across iPhone, iPad and Mac, syncs tasks with Calendar, and connects to the Be Focused app so a timer can be started from a task.

Priority Matrix

Four-quadrant projects

Each project is a matrix of four quadrants based on the Eisenhower method, used to separate urgent work from important work and to hold ideas until they are ready.

Item details and files

Items carry icons, notes, dates, progress, effort estimates and attached files, and can be sorted, tagged, filtered and searched.

Assignments, followers and chat

A task is assigned to one owner and can have several followers. An in-app chat and history stream record the conversation and progress for each item or project.

Reports and Gantt charts

Daily, weekly or custom-period reports show status by project or by teammate. Advanced reports and Gantt charts start at the PM Collaborate plan.

Outlook and Microsoft Teams add-ins

The Outlook add-in turns emails into tasks with due dates and reminders. The Teams app manages projects inside Teams and sends reminders through a chatbot.

Native apps with offline use

Apps for Mac, Windows, iOS and Android keep local storage and caches so work continues offline, alongside a web app and browser extensions.

Focus Matrix

• Free$0

  Matrix and list views, due dates, reminders, recurring tasks, tags, filters, reports, PDF export and password protection, without sync between devices.

• Monthly Pro$2.99

  per month

  Adds cross-device sync, task sync with Calendar and the Be Focused integration on iPhone, iPad and Mac.

• Yearly Pro$17.99

  per year

  The same Pro features billed once a year, with a 7-day trial.

• Lifetime Pro$34.99

  one-time payment

  The same Pro features unlocked with a single in-app purchase and no renewal.

Priority Matrix

• Free$0

  Up to 5 teammates, 5 projects and 100 open items (250 in total), with the Gantt chart and report system switched off.

• Pro$12

  per user / month, billed annually ($15 billed monthly)

  For individuals and small teams of up to 25 seats: up to 100 projects, 50 GB of file storage and 3 years of item history.

• PM Collaborate$12

  per user / month, billed annually ($15 billed monthly)

  Minimum 5 users. Unlimited projects and item history, restricted projects, advanced reports, Gantt charts, user groups and company branding.

• Business Class$24

  per user / month, billed annually ($30 billed monthly)

  Minimum 5 users. Adds Microsoft Copilot integration, automatic user provisioning, 1000 GB of file storage and dedicated training.

• EnterpriseCustom

  Custom deployment with extended Teams integrations, unlimited storage, API developer access, multi-factor authentication and volume pricing.

Focus Matrix

• Annual discount

  Yearly Pro costs about half of monthly

  The US App Store lists Monthly Pro at $2.99 and Yearly Pro at $17.99, so a year on the yearly plan costs about 50% less than twelve monthly payments.

• Lifetime license

  Lifetime Pro for a one-time $34.99

  A Lifetime Pro in-app purchase unlocks the Pro features with a single payment in place of the monthly or yearly subscription.

Priority Matrix

• Annual discount

  Save 20% with annual billing

  The pricing page marks annual billing as a 20% saving: Pro and PM Collaborate are $12 instead of $15 per user a month, and Business Class is $24 instead of $30.

• Nonprofit

  50% off for registered nonprofits

  Appfluence says it currently gives qualifying non-governmental nonprofits and registered charities a 50% discount, arranged by sending the company a message.

• Education

  Discounts for students, teachers and schools

  Students, teachers and staff at educational institutions qualify for a discount on any plan. Individuals are pointed to a discounted license, and institutions contact sales.