Conceptboard vs Microsoft Whiteboard (2026): which should you pick?
As of Nov 12, 2026, Microsoft Whiteboard grades higher than Conceptboard: 3.4 against 2.2 out of 4.0.
Checked Oct 5, 2026 and Nov 12, 2026 · graded Oct 10, 2026 and Nov 12, 2026 by ToolGPA
Microsoft Whiteboard grades higher on value for money, the free plan, ease of use and platforms. They get the same grade on features.
Price, platforms and features side by side. The table says where each price was read and when.
Conceptboard
Online whiteboard with task management, hosted in Germany
Microsoft Whiteboard
Free collaborative canvas built into Microsoft 365 and Teams
Which one is for you
Pick Conceptboard if
- Fits if your company needs data kept in German data centres
- Works for meetings that need voting, a timer and tasks on the same board
Look elsewhere if
- Tight if you stay free, because 3 active boards and 100 objects per board is the cap
- Watch out: single sign-on is listed as an extra fee even on Corporate and Government
- Watch out: the page does not say whether the euro prices are billed monthly or yearly
- Watch out: Advanced carries a 12-month contract from 10 users, and Corporate a 24-month contract from 100
- Skip it if you want a desktop or phone app, as none is named
Pick Microsoft Whiteboard if
- Fits if your meetings are in Teams and you want everyone drawing on one board
- Works for pen users on a Surface Hub or an iPad
Look elsewhere if
- Skip it if your team isn't on Microsoft 365, because a personal account loses cursors and the recycle bin
- Not for you if you want a desktop app on a Mac or Linux, as Microsoft lists neither
- Too light for detailed diagrams and big workshops, with no voting, no timer and image-only export
- Watch out: at work an admin can switch it off, and Copilot features need a separate license
How we grade them
| 2.2GPAConceptboardFair | 3.4GPAMicrosoft WhiteboardVery good | |
|---|---|---|
| Value for money | C5 euros per user a month is about the category's cheaper quarter of $5, a little above it once converted, and the page does not say whether that is monthly or annual. Advanced is 10 euros. | AFree, where the rest of this category wants about $8.33 a month. There's nothing to buy with a personal Microsoft account, and at work or school it arrives with your organization's Microsoft 365 tenant. It isn't sold on its own at any price. |
| Free plan and trial | CThe free plan gives 3 active boards, 100 objects per board and 250 MB. A 30-day trial of Starter and Advanced is also listed. | AThe web, Windows, iPhone and Android apps are all free with a Microsoft account, and so are the 60-plus templates, with no cap on boards to walk into. Copilot is the one thing that costs extra, needing its own license. |
| Features | CBoards, 150-plus templates, tasks with assignees, voting and a timer. Gaps the listing shows: board history and approvals need Advanced, and single sign-on is an extra fee. | CThe basics of a board: pens, a highlighter, sticky notes, shapes, 60-odd templates and Loop components that stay in sync elsewhere. The listing's gaps are plain, though. Personal-account boards lose collaborative cursors, the laser pointer and the recycle bin, export is an image, and there's no voting or timer. |
| Ease of use | CNo store rating on record. You build the boards yourself. | B4.6 from 12,309 App Store ratings. It takes a mouse, a finger or a pen, there are templates to start from, and in Teams it's one click to put a board in front of the whole meeting. |
| Platforms and integrations | BWeb only, with Microsoft Teams, Webex and Jira integrations listed. No desktop or phone app is named. | ABrowser, Windows, iPhone, iPad, Android and Surface Hub, tied into Teams, Loop, OneNote and OneDrive. The hole is Apple and Linux desktops: Microsoft lists no Mac app, so there it runs in a browser or inside Teams. |
| Best for | a German-hosted whiteboard with tasks and meeting tools | sketching together in a Teams meeting |
The GPA is the average of the five grades: an A is 4 points, an F is none. The full reasons are on each tool's page: Conceptboard and Microsoft Whiteboard. How we grade
Price against what you get
Conceptboard starts at about $5.59 a month for each person and scores 2.3 out of 4 on features, ease of use and platforms. Microsoft Whiteboard has no paid plan and scores 3.0.
Microsoft Whiteboard scores higher and starts $5.59 a month lower. Of the other whiteboard and mind map tools on the chart, 9 score higher than Conceptboard for less, and none scores higher than Microsoft Whiteboard for less.
Features, ease of use and platforms, averaged
What paid plans start at, a month (each step along is roughly double) →
- The best score at each price
- Has a free plan
- No free plan
Where they differ
- Conceptboard also covers tasks and kanban boards.
At a glance
| Conceptboard | Microsoft Whiteboard | |
|---|---|---|
| Pricing | Free plan | Free |
| Starts at | 5€ per user / month (billing period not stated; monthly and yearly billing are offered) | Free |
| Free plan | 3 active boards, 100 objects per board, 250 MB storage and 10 MB per upload. | Free with a personal Microsoft account or a Microsoft 365 work or school account. Boards made with a personal account lack collaborative cursors, the laser pointer and a recycle bin. |
| Free trial | 30-day free trial of the Starter and Advanced plans | None listed |
| Web | ||
| Windows | ||
| iOS | ||
| Android | ||
| Made by | Conceptboard | Microsoft Corporation |
| Price read from | conceptboard.com | microsoft.com |
| Checked | Nov 12, 2026 | Oct 5, 2026 |
Worth knowing
Conceptboard
- Prices are shown in euros and exclude VAT; the page does not say whether the 5€, 10€ and 14€ figures are monthly-billed or yearly-billed.
- The Free plan is limited to 3 active boards and 100 objects per board.
- Single sign-on is listed as an additional fee even on the Corporate & Government plan.
- The pages read describe a browser-based tool and name no desktop or mobile apps.
Microsoft Whiteboard
- Microsoft lists apps for Windows, iOS, Android and Surface Hub but none for Mac or Linux, where Whiteboard runs in a browser or in Teams.
- Boards made with a personal account are stored in Azure and lack collaborative cursors, the laser pointer, the roster, a recycle bin and retention policies.
- Whiteboard is not sold on its own: work and school use depends on the organization's Microsoft 365 tenant, where an admin can turn it off.
- Copilot features need a separate Microsoft Copilot license.
Key features
Conceptboard
- Boards and templates
- Boards are an open canvas for sticky notes, files and drawings, with more than 150 templates in English and German.
- Tasks on the board
- Board content can be turned into to-dos with assignees, deadlines and tags, and the page also mentions Kanban views, timelines and Gantt-style planning.
- Meeting facilitation
- Live moderation, a timer and voting are available from the Starter plan upward.
- Board history and approvals
- The Advanced plan adds a chronological history with restore of earlier versions, and a review-and-approval request for boards.
- Admin and security controls
- Admins can set board access defaults and restrict third-party content. Single sign-on and audit logs start on the Corporate & Government plan, where SSO is listed with an additional fee.
- Hosting choices
- Cloud hosting in German data centers is standard, with dedicated server and on-premises hosting offered for larger customers.
Microsoft Whiteboard
- Infinite canvas with ink and sticky notes
- Pens, a highlighter, an eraser and a lasso sit alongside sticky notes, text, images and shapes, and the canvas works with a mouse, a touchscreen or a pen.
- Whiteboard in Microsoft Teams
- A board can be shared in a Teams meeting, chat or channel and stays available afterwards. The meeting organizer can put other participants in read-only mode.
- Templates
- More than 60 free templates give a starting structure for exercises such as brainstorming, sprint planning and project development.
- Loop components
- Microsoft Loop components can be placed on a board and stay in sync with the same component in chats, meetings, emails and documents.
- Copilot in Whiteboard
- Copilot suggests ideas as sticky notes, sorts notes into categories and summarizes a board. It requires a Microsoft Copilot license.
- Automatic saving and share links
- Boards save to the Microsoft cloud automatically, a share link invites others to collaborate, and a board can be exported as an image or sent to a OneNote class notebook.
Plans
Conceptboard
Free0€
3 active boards, 100 objects per board, 250 MB storage and temporary guest access for outsiders.
Starter5€
per user / month (billing basis not stated)
Unlimited boards, 150+ templates, up to 5 active projects, facilitator tools and 5 GB storage.
Advanced10€
per user / month, from price (basis not stated)
Unlimited projects, team templates, board history, approvals, custom branding, 1 TB storage and email support. A 12-month contract applies to 10 or more users.
Corporate & Government14€
per user / month, from price (basis not stated)
Single sign-on, audit logs, unlimited storage, phone and email support and an SLA. A 24-month contract applies to 100 or more users.
Special PlansCustom
Hosting in a region of the customer's choice, optional single-tenant or on-premises hosting. Priced on request.
Microsoft Whiteboard
Free$0
The web, Windows, iOS and Android apps with a free Microsoft account. Work and school access comes with an organization's Microsoft 365 tenant, not as a separate purchase.
Common questions
Which is cheaper, Conceptboard or Microsoft Whiteboard?
As of Nov 12, 2026, Microsoft Whiteboard is cheaper to start with: it is free, against about $5.59 a month for each person for Conceptboard. Conceptboard starts at 5€ per user / month (billing period not stated; monthly and yearly billing are offered), and Microsoft Whiteboard is free.
Which has a free plan, Conceptboard or Microsoft Whiteboard?
As of Nov 12, 2026, both Conceptboard and Microsoft Whiteboard have a free plan.
Which platforms do Conceptboard and Microsoft Whiteboard run on?
As of Nov 12, 2026, only Microsoft Whiteboard lists Windows, iOS and Android apps. Both list a web app. A platform missing from a listing is one its maker's pages did not mention.
More comparisons
How this page was made
- The verdict at the top follows a fixed rule. When both tools are in the same category and either is in our top three for it, the verdict follows that ranking: the higher-placed tool is our pick. The top three weigh who each tool suits as well as its grades, so a pick can go against the GPA. Otherwise the page does not pick one and says which grades higher: the higher GPA first; on a tie, the one with a free plan, then the one that starts cheaper in dollars a month, counted the same way for both; if they are still level, what the choice depends on.
- The grades are our own, from each tool’s review or report card. The GPA is their average.
- Prices, plans and platforms come from each tool’s listing. The table above says where each price was read and when.
- The differences and the answers to the questions are worked out from those listings.