ExpenseIn vs Expensify (2026): which should you pick?

Pick ExpenseIn if

• Fits if you run a UK business and want claims, cards and mileage in one place
• Works for finance teams that post expenses into Xero, QuickBooks or Sage

Look elsewhere if

• Skip it if you want to see a price before booking a demo, as none is published
• Not for you if you're outside the UK, since the site is built around UK data storage and HMRC rules
• Watch out: reimbursements carry extra charges that the plans page doesn't state
• Tight if you need SSO, multi-entity or card data feeds, which start at Advanced, or the API, which needs Complete
• Tight if you want to try before talking to sales, with no trial on the listing

Pick Expensify if

• Fits if your team mostly needs receipts scanned and money paid back
• Works for an employee whose company has no expense tool yet

Look elsewhere if

• Pricey if you add people who rarely spend, as Collect bills every member
• Skip it if you want the $9 Control rate without moving spend onto the Expensify Card
• Tight if you use NetSuite, Sage Intacct, QuickBooks Desktop or Workday, as they connect only on Control
• Pricey if you won't commit to a year, as Control is then $36 a member a month
• Watch out: the 30-day trial starts when you create a workspace, and card cash back counts US purchases only

ExpenseIn

• No prices are published: the Core, Advanced and Complete plans all say to book a demo.
• SSO, multi-entity, custom fields and corporate card data feeds start at Advanced; the REST API, receipt verification and carbon reporting need Complete.
• Reimbursements carry additional charges, which the plans page does not state.
• The site names UK data storage and HMRC compliance, so it is built around UK businesses.

Expensify

• Control's $9 rate needs an annual plan and the Expensify Card for at least half of settled spend; otherwise it is $18 on an annual plan or $36 with no commitment.
• Collect bills every member added to a workspace, active or not; Control bills anyone who creates, submits, approves, reimburses or exports a report that month.
• NetSuite, Sage Intacct, QuickBooks Desktop and Workday connect only on Control; Collect syncs with QuickBooks Online and Xero.
• The Expensify Card is issued by The Bancorp Bank in the US, and cash back counts US purchases only.

ExpenseIn

Receipt scanning

A photo of a receipt in the mobile app is read for amount, date and other details, and the receipt is stored with the claim.

Mileage with Google Maps

The app uses Google Maps to work out distance and the reimbursement for a mileage claim, and the vendor lists carbon emission calculations.

Expense cards

Cards have built-in spending controls and card transactions appear in the app for matching with receipts. Advanced and Complete plans list cashback of 0.50% and 0.75%.

Policies and approvals

Policy rules are enforced automatically, with multi-stage approval, escalation and out-of-office cover. Receipt verification is on the Complete plan.

Reimbursements

Approved expenses can be paid out through ExpenseIn. The plans page notes that reimbursements carry additional charges.

Accounting and payroll integrations

The plans page lists Xero, QuickBooks Online, NetSuite, Sage products, Microsoft Business Central and SFTP file delivery, plus a REST API on the Complete plan.

Expensify

SmartScan receipts

Photograph or forward a receipt and Expensify reads it into an expense, with unlimited scans on every plan including the free one.

Approvals and reimbursement

Reports go to an approver and are paid back by ACH. Control adds multiple approvers, custom expense rules and admin-enforced controls.

Expensify Card

Unlimited cards, virtual ones included, with Smart Limits, paying 1% cash back on US purchases and 2% once monthly spend passes $250,000.

Travel booking

Book flights, hotels, cars and rail inside Expensify, with travel rules, trip approvals and a 24/7 support line.

Bills and invoices

Supplier bills are scanned from a dedicated email address and paid automatically, and invoices can be sent from the same account.

Chat on every expense

Each expense and report has its own comment thread, alongside chat rooms and direct messages between employees.

ExpenseIn

Pricing could not be confirmed. See expensein.com.

Expensify

• Submit$0

  For individual employees: receipt scanning, mileage, expense reports and submitting them to an approver.

• Collect$5

  per member / month, billed monthly

  Billed for every member, active or not. Reimbursements, card feeds, approvals, travel booking and QuickBooks Online or Xero sync.

• Control$9

  per active member / month, annual plan using the Expensify Card

  $18 on an annual plan without the card, $36 with no commitment. Adds NetSuite and Sage Intacct, multi-step approvals, SSO and budgets.

ExpenseIn

No public discounts listed.

Expensify

• Annual discount

  Half price on Control with an annual subscription

  Control costs $18 per active member a month on an annual subscription, against $36 on pay-per-use with no commitment.

• Other savings

  Control at $9 when you use the Expensify Card

  On an annual subscription, Control drops to $9 per active member a month when the Expensify Card carries at least 50% of settled US spend that month.