ExpenseIn vs Rydoo (2026): which should you pick?

Pick ExpenseIn if

• Fits if you run a UK business and want claims, cards and mileage in one place
• Works for finance teams that post expenses into Xero, QuickBooks or Sage

Look elsewhere if

• Skip it if you want to see a price before booking a demo, as none is published
• Not for you if you're outside the UK, since the site is built around UK data storage and HMRC rules
• Watch out: reimbursements carry extra charges that the plans page doesn't state
• Tight if you need SSO, multi-entity or card data feeds, which start at Advanced, or the API, which needs Complete
• Tight if you want to try before talking to sales, with no trial on the listing

Pick Rydoo if

• Fits if your staff claim expenses in several countries with different rules
• Works for teams of 5 or more that pay mileage and daily allowances

Look elsewhere if

• Pricey if you need QuickBooks or Xero sync, which starts on Pro at $11 a user
• Not for you if you're under 5 people, since plans start at 5 users
• Skip it if you want supplier invoices paid in the same product, as that's a separate quoted one
• Watch out: Rydoo Cards, the API and SFTP need Business, which starts at 30 active users and is quoted
• Watch out: Essentials and Pro bill every user, not just active ones, and monthly billing is $12 or $14

ExpenseIn

• No prices are published: the Core, Advanced and Complete plans all say to book a demo.
• SSO, multi-entity, custom fields and corporate card data feeds start at Advanced; the REST API, receipt verification and carbon reporting need Complete.
• Reimbursements carry additional charges, which the plans page does not state.
• The site names UK data storage and HMRC compliance, so it is built around UK businesses.

Rydoo

• Essentials and Pro start at 5 users; Business needs 30 active users and Enterprise 50, and both are priced by quote.
• Accounting integrations start on Pro, and API access, SFTP and Rydoo's own corporate cards need Business.
• Supplier invoice processing is a separate Rydoo accounts payable product, with four plans priced only by quote.
• Only Business and Enterprise bill for active users alone; Essentials and Pro are charged per user.

ExpenseIn

Receipt scanning

A photo of a receipt in the mobile app is read for amount, date and other details, and the receipt is stored with the claim.

Mileage with Google Maps

The app uses Google Maps to work out distance and the reimbursement for a mileage claim, and the vendor lists carbon emission calculations.

Expense cards

Cards have built-in spending controls and card transactions appear in the app for matching with receipts. Advanced and Complete plans list cashback of 0.50% and 0.75%.

Policies and approvals

Policy rules are enforced automatically, with multi-stage approval, escalation and out-of-office cover. Receipt verification is on the Complete plan.

Reimbursements

Approved expenses can be paid out through ExpenseIn. The plans page notes that reimbursements carry additional charges.

Accounting and payroll integrations

The plans page lists Xero, QuickBooks Online, NetSuite, Sage products, Microsoft Business Central and SFTP file delivery, plus a REST API on the Complete plan.

Rydoo

Receipt scanner app

Employees photograph a receipt and AI reads it into an expense; there is no cap on the number of expenses on any plan.

Mileage and per diems

Mileage claims are calculated from the start and end points and your rates, and Pro adds daily allowances kept compliant in more than 15 countries.

Policies and approvals

One approval level on Essentials, two levels with custom spending rules on Pro, and approvals for trips and cash advances.

Card matching

Pro matches Visa, Mastercard, Amex, Corner Card and AirPlus transactions to expenses automatically; Business adds Rydoo's own cards.

Multi-country compliance

Certified paperless expensing and local legal and tax rules, with a Compliance Centre listing what applies country by country.

Rydoo Intelligence

On Enterprise, AI agents answer questions before spending and audit expenses afterwards, beside an anomaly and forecasting dashboard.

ExpenseIn

Pricing could not be confirmed. See expensein.com.

Rydoo

• Essentials$9

  per user / month, billed annually ($12 billed monthly)

  From 5 users. Receipt scanner app, unlimited expenses, mileage, single-level approvals, Uber, Lyft and Slack links, and Excel or PDF exports.

• Pro$11

  per user / month, billed annually ($14 billed monthly)

  From 5 users. Adds per diems, QuickBooks, Xero and Exact Online, card matching, custom policies and two-level approvals.

• BusinessCustom

  From 30 active users. Adds Rydoo Cards, API and SFTP access, custom bank transaction feeds and priority support.

• EnterpriseCustom

  From 50 active users. Adds Rydoo Intelligence AI agents, advanced approvals, an insights dashboard, SAML SSO and HR connectors.

ExpenseIn

No public discounts listed.

Rydoo

• Annual discount

  Save up to 25% with yearly billing

  Essentials costs $9 per user a month billed yearly instead of $12 monthly, and Pro $11 instead of $14.