ExpenseIn vs Webexpenses (2026): which should you pick?

Pick ExpenseIn if

• Fits if you run a UK business and want claims, cards and mileage in one place
• Works for finance teams that post expenses into Xero, QuickBooks or Sage

Look elsewhere if

• Skip it if you want to see a price before booking a demo, as none is published
• Not for you if you're outside the UK, since the site is built around UK data storage and HMRC rules
• Watch out: reimbursements carry extra charges that the plans page doesn't state
• Tight if you need SSO, multi-entity or card data feeds, which start at Advanced, or the API, which needs Complete
• Tight if you want to try before talking to sales, with no trial on the listing

Pick Webexpenses if

• Fits if you are a UK company with VAT, mileage and receipts to claim
• Works for teams that only want to pay for users active in a month

Look elsewhere if

• Not for you if you want a free trial, as none is listed
• Watch out: prices are in pounds and the page doesn't say whether they are monthly or yearly
• Tight if you need cards or NetSuite, as they start on Scale, and direct reimbursement and the API need Pro
• Watch out: a US dollar price could not be confirmed, and Australia and the region have separate pricing

ExpenseIn

• No prices are published: the Core, Advanced and Complete plans all say to book a demo.
• SSO, multi-entity, custom fields and corporate card data feeds start at Advanced; the REST API, receipt verification and carbon reporting need Complete.
• Reimbursements carry additional charges, which the plans page does not state.
• The site names UK data storage and HMRC compliance, so it is built around UK businesses.

Webexpenses

• Prices are shown in pounds sterling on the page we read; a US dollar price could not be confirmed.
• Users are charged only in months they are active, but the page does not say whether prices are billed monthly or annually.
• Corporate cards, SSO and NetSuite integration start on Scale; direct reimbursement and the API start on Pro.
• The page links to separate APAC pricing for Australia and the region.

ExpenseIn

Receipt scanning

A photo of a receipt in the mobile app is read for amount, date and other details, and the receipt is stored with the claim.

Mileage with Google Maps

The app uses Google Maps to work out distance and the reimbursement for a mileage claim, and the vendor lists carbon emission calculations.

Expense cards

Cards have built-in spending controls and card transactions appear in the app for matching with receipts. Advanced and Complete plans list cashback of 0.50% and 0.75%.

Policies and approvals

Policy rules are enforced automatically, with multi-stage approval, escalation and out-of-office cover. Receipt verification is on the Complete plan.

Reimbursements

Approved expenses can be paid out through ExpenseIn. The plans page notes that reimbursements carry additional charges.

Accounting and payroll integrations

The plans page lists Xero, QuickBooks Online, NetSuite, Sage products, Microsoft Business Central and SFTP file delivery, plus a REST API on the Complete plan.

Webexpenses

Receipt capture and claims

Employees build claims from a photo of a receipt in the iOS or Android app or on desktop, with OCR capture and duplication checks.

Policy and approvals

Soft and hard policy rules flag breaches, and approval flows support up to 6 levels with an audit trail.

Expense cards

Physical and virtual Webexpenses cards, with phone wallet support; cashback of 0.5% or 0.75% applies on Scale and Pro.

Mileage and VAT

Mileage tracking includes offset, and the site lists VAT reclaim among its tools for reducing costs.

Integrations

QuickBooks, Xero and file integration on Essential; NetSuite, Intacct and Business Central from Scale; a public API on Pro.

ExpenseIn

Pricing could not be confirmed. See expensein.com.

Webexpenses

• Essential£7.5

  per user / month (billing basis not stated)

  Receipt OCR, mileage tracking, policy rules, up to 6 approval levels, 2 admin users, QuickBooks and Xero integration.

• Scale£9

  per user / month (billing basis not stated)

  Adds corporate cards, 0.5% cashback on Expense Card purchases, NetSuite, Intacct and Business Central, SSO and carbon tracking.

• Pro£13

  per user / month (billing basis not stated)

  Adds 0.75% cashback, direct reimbursement, user management, API and HRIS integrations, and dedicated customer success.

• EnterpriseCustom

  Full customization and premium service; no price shown on the pricing page.