Expensify vs Webexpenses (2026): which should you pick?
As of Nov 12, 2026, Expensify grades higher than Webexpenses: 2.8 against 1.8 out of 4.0.
Checked Oct 18, 2026 and Nov 12, 2026 · graded Oct 18, 2026 and Nov 12, 2026 by ToolGPA
Expensify grades higher on the free plan, features, ease of use and platforms. They get the same grade on value for money.
Price, platforms and features side by side. The table says where each price was read and when.
Expensify
Receipt scanning, expense reports and company cards, from $5 a member
Webexpenses
Expense claims, receipt capture and expense cards for finance teams
Which one is for you
Pick Expensify if
- Fits if your team mostly needs receipts scanned and money paid back
- Works for an employee whose company has no expense tool yet
Look elsewhere if
- Pricey if you add people who rarely spend, as Collect bills every member
- Skip it if you want the $9 Control rate without moving spend onto the Expensify Card
- Tight if you use NetSuite, Sage Intacct, QuickBooks Desktop or Workday, as they connect only on Control
- Pricey if you won't commit to a year, as Control is then $36 a member a month
- Watch out: the 30-day trial starts when you create a workspace, and card cash back counts US purchases only
Pick Webexpenses if
- Fits if you are a UK company with VAT, mileage and receipts to claim
- Works for teams that only want to pay for users active in a month
Look elsewhere if
- Not for you if you want a free trial, as none is listed
- Watch out: prices are in pounds and the page doesn't say whether they are monthly or yearly
- Tight if you need cards or NetSuite, as they start on Scale, and direct reimbursement and the API need Pro
- Watch out: a US dollar price could not be confirmed, and Australia and the region have separate pricing
How we grade them
| 2.8GPAExpensifyGood | 1.8GPAWebexpensesWeak | |
|---|---|---|
| Value for money | CGraded against its expense-tool alternatives. Ten people on Collect cost $50 a month, $5 each billed monthly for every member, active or not. Zoho Expense costs less for ten and Ramp and Brex nothing, while Navan and Rydoo cost more. | CEssential is £7.50 per user a month, which is above the category's $7.50 cheapest-quarter line once converted. Scale is £9 and Pro £13. |
| Free plan and trial | CSubmit is free for any employee, with unlimited receipt scans, mileage and reports. But reimbursing, approving and syncing need a paid plan, and the 30-day trial starts when you create a workspace. | FNo free plan and no trial on the pricing page. |
| Features | BThe whole job: SmartScan receipts, approvals and ACH reimbursement, unlimited Expensify Cards, travel booking, supplier bills paid from a scanned inbox, invoices and a chat thread on every expense. | CReceipt capture and claims, policies and approvals, expense cards, mileage and VAT. The listing shows gaps by plan: cards, SSO and NetSuite start on Scale and direct reimbursement and the API on Pro. |
| Ease of use | B4.6 from 157,712 App Store ratings. Snap a receipt and it's an expense, but admins have a workspace, rules and accounting links to set up. | CNo store rating on record. Policies and an accounting link to set up. |
| Platforms and integrations | AWeb, Mac, iPhone, Android and a browser extension, with QuickBooks, Xero, NetSuite, Sage Intacct, Workday, Gusto and Uber, and an API. NetSuite and Sage Intacct need Control. | BWeb plus iPhone and Android apps, with five integrations on record. |
| Best for | receipt scanning and staff reimbursements | UK expense claims with VAT and mileage |
The GPA is the average of the five grades: an A is 4 points, an F is none. The full reasons are on each tool's page: Expensify and Webexpenses. How we grade
Price against what you get
Expensify starts at $5 a month for each person and scores 3.3 out of 4 on features, ease of use and platforms. Webexpenses starts at about $10.05 a month for each person and scores 2.3.
Expensify scores higher and starts $5.05 a month lower. Of the other spend and bill pay tools on the chart, none scores higher than Expensify for less, and 6 score higher than Webexpenses for less.
Features, ease of use and platforms, averaged
What paid plans start at, a month (each step along is roughly double) →
- The best score at each price
- Has a free plan
- No free plan
Where they differ
- Expensify also covers invoicing and bill pay.
- Webexpenses also covers workflow automation and reports.
At a glance
| Expensify | Webexpenses | |
|---|---|---|
| Pricing | Free plan | Paid |
| Starts at | $5 per member / month, billed monthly | £7.5 per user / month (billing basis not stated) |
| Free plan | Submit, free for any employee: unlimited receipt scans, mileage tracking, expense reports, categories and tags, personal card import and chat on expenses. | None |
| Free trial | 30-day free trial of the paid plans, starting when a workspace is created | None listed |
| Web | ||
| macOS | ||
| iOS | ||
| Android | ||
| Browser extension | ||
| Made by | Expensify, Inc. | Signifo Ltd (Webexpenses) |
| Price read from | expensify.com | webexpenses.com |
| Checked | Oct 18, 2026 | Nov 12, 2026 |
Worth knowing
Expensify
- Control's $9 rate needs an annual plan and the Expensify Card for at least half of settled spend; otherwise it is $18 on an annual plan or $36 with no commitment.
- Collect bills every member added to a workspace, active or not; Control bills anyone who creates, submits, approves, reimburses or exports a report that month.
- NetSuite, Sage Intacct, QuickBooks Desktop and Workday connect only on Control; Collect syncs with QuickBooks Online and Xero.
- The Expensify Card is issued by The Bancorp Bank in the US, and cash back counts US purchases only.
Webexpenses
- Prices are shown in pounds sterling on the page we read; a US dollar price could not be confirmed.
- Users are charged only in months they are active, but the page does not say whether prices are billed monthly or annually.
- Corporate cards, SSO and NetSuite integration start on Scale; direct reimbursement and the API start on Pro.
- The page links to separate APAC pricing for Australia and the region.
Key features
Expensify
- SmartScan receipts
- Photograph or forward a receipt and Expensify reads it into an expense, with unlimited scans on every plan including the free one.
- Approvals and reimbursement
- Reports go to an approver and are paid back by ACH. Control adds multiple approvers, custom expense rules and admin-enforced controls.
- Expensify Card
- Unlimited cards, virtual ones included, with Smart Limits, paying 1% cash back on US purchases and 2% once monthly spend passes $250,000.
- Travel booking
- Book flights, hotels, cars and rail inside Expensify, with travel rules, trip approvals and a 24/7 support line.
- Bills and invoices
- Supplier bills are scanned from a dedicated email address and paid automatically, and invoices can be sent from the same account.
- Chat on every expense
- Each expense and report has its own comment thread, alongside chat rooms and direct messages between employees.
Webexpenses
- Receipt capture and claims
- Employees build claims from a photo of a receipt in the iOS or Android app or on desktop, with OCR capture and duplication checks.
- Policy and approvals
- Soft and hard policy rules flag breaches, and approval flows support up to 6 levels with an audit trail.
- Expense cards
- Physical and virtual Webexpenses cards, with phone wallet support; cashback of 0.5% or 0.75% applies on Scale and Pro.
- Mileage and VAT
- Mileage tracking includes offset, and the site lists VAT reclaim among its tools for reducing costs.
- Integrations
- QuickBooks, Xero and file integration on Essential; NetSuite, Intacct and Business Central from Scale; a public API on Pro.
Plans
Expensify
Submit$0
For individual employees: receipt scanning, mileage, expense reports and submitting them to an approver.
Collect$5
per member / month, billed monthly
Billed for every member, active or not. Reimbursements, card feeds, approvals, travel booking and QuickBooks Online or Xero sync.
Control$9
per active member / month, annual plan using the Expensify Card
$18 on an annual plan without the card, $36 with no commitment. Adds NetSuite and Sage Intacct, multi-step approvals, SSO and budgets.
Webexpenses
Essential£7.5
per user / month (billing basis not stated)
Receipt OCR, mileage tracking, policy rules, up to 6 approval levels, 2 admin users, QuickBooks and Xero integration.
Scale£9
per user / month (billing basis not stated)
Adds corporate cards, 0.5% cashback on Expense Card purchases, NetSuite, Intacct and Business Central, SSO and carbon tracking.
Pro£13
per user / month (billing basis not stated)
Adds 0.75% cashback, direct reimbursement, user management, API and HRIS integrations, and dedicated customer success.
EnterpriseCustom
Full customization and premium service; no price shown on the pricing page.
Ways to pay less
Expensify
- Annual discount
Half price on Control with an annual subscription
Control costs $18 per active member a month on an annual subscription, against $36 on pay-per-use with no commitment.
- Other savings
Control at $9 when you use the Expensify Card
On an annual subscription, Control drops to $9 per active member a month when the Expensify Card carries at least 50% of settled US spend that month.
Webexpenses
No public discounts listed.
Common questions
Which is cheaper, Expensify or Webexpenses?
As of Nov 12, 2026, Expensify is cheaper to start with: $5 a month for each person, against about $10.05 a month for each person for Webexpenses. Expensify starts at $5 per member / month, billed monthly, and Webexpenses starts at £7.5 per user / month (billing basis not stated).
Which has a free plan, Expensify or Webexpenses?
As of Nov 12, 2026, only Expensify has a free plan. Webexpenses does not.
Which platforms do Expensify and Webexpenses run on?
As of Nov 12, 2026, only Expensify lists a macOS app and a browser extension. Both list a web app and iOS and Android apps. A platform missing from a listing is one its maker's pages did not mention.
More comparisons
How this page was made
- The verdict at the top follows a fixed rule. When both tools are in the same category and either is in our top three for it, the verdict follows that ranking: the higher-placed tool is our pick. The top three weigh who each tool suits as well as its grades, so a pick can go against the GPA. Otherwise the page does not pick one and says which grades higher: the higher GPA first; on a tie, the one with a free plan, then the one that starts cheaper in dollars a month, counted the same way for both; if they are still level, what the choice depends on.
- The grades are our own, from each tool’s review or report card. The GPA is their average.
- Prices, plans and platforms come from each tool’s listing. The table above says where each price was read and when.
- The differences and the answers to the questions are worked out from those listings.