MindManager vs Xmind

MindManager

• Project managers who plan with mind maps and Gantt charts in one file
• Organizations that work in Microsoft Teams, SharePoint and Outlook
• Buyers who prefer a one-time desktop license to a subscription
• Students and educators, who have a discounted plan

Xmind

• People who think in mind maps and want an app on every device
• Turning a map into slides or a Gantt chart without switching tools
• Linux users: packages are offered alongside Windows and macOS apps
• Students and teachers, who get reduced Pro and Premium prices

MindManager

• There is no free plan; the 30-day trial is the only way to use MindManager without paying.
• Essentials is web only and has no co-editing, while the one-time purchase is desktop only and excludes co-editing, publishing, web access and version upgrades.
• Content control and SharePoint Linker are available on Windows only, and the Jira integration is a paid add-on.
• On mobile the pricing page lists only a viewing app, MindManager Go, which comes with Professional and Enterprise.

Xmind

• Free and Pro cap manually created online maps at 10 and 50; unlimited collaborative maps need Premium or the Business team plan.
• Real-time collaboration, editable Gantt charts and a monthly AI credit allowance start at Premium; Free and Pro get a single grant of 50 AI credits.
• Free exports carry a watermark, and export to Word, Excel, SVG and Markdown starts at Pro.
• The free trial and the 7-day money-back guarantee cover yearly subscriptions only; monthly subscriptions and AI credit add-ons are not refunded.

MindManager

Mind maps and many diagram types

Templates cover mind maps, org charts, timelines, flowcharts, concept maps, Venn and onion diagrams, kanban boards, fishbone diagrams, funnel charts and matrix diagrams.

Gantt charts and project tracking

Topics become tasks with resources, costs, start dates and due dates, and the same map can be shown in Gantt, schedule, outline, icon or tag view.

Co-editing and published maps

Subscribers can co-edit a map in real time across platforms and publish it as a web link with view, comment or edit access. Co-editing is not part of Essentials.

Microsoft integrations

MindManager connects with Microsoft Teams, Word, Excel, Outlook, SharePoint, Project, Planner, To Do and Lists, and stores files in SharePoint or OneDrive.

MindManager Snap

Snap captures ideas and content from a desktop, browser or mobile device into a personal queue, and team queues on Professional and Enterprise, for adding to maps later.

SmartRules and formulas

Conditional formatting rules and formulas built on topic properties automate updates in a map, and power filtering shows only the topics that match chosen markers or tags.

Xmind

Mind maps and other structures

Ideas can be laid out as mind maps, timelines or matrices, grouped into Zones, and edited as a linear list in the Outliner view.

Xmind AI

Generates a map from text, a document or a link, expands and reorganizes branches, and breaks a project into tasks. Free and Pro get 50 credits; Premium gets 500 a month.

Pitch mode

Turns a map into a slide presentation: up to 5 slides on the Free plan and unlimited from Pro, where a pitch can also be exported to PowerPoint.

Gantt charts and tasks

Premium turns topics into tasks with assignees, plots them on a Gantt chart and exports tasks to a calendar file or Excel. Free and Pro can only view Gantt charts.

Real-time collaboration

On Premium and the Business team plan, several people can edit a map at once and follow one another's view, backed by 30 days of version history.

Import and export

Imports Markdown, OPML and TextBundle files and maps from other mind mapping tools. From Pro, maps export to SVG, PDF, Markdown, Word and Excel as well as PNG.

MindManager

• Essentials$99

  per user / year

  Web version only, for individuals: diagram types, templates, basic task management, and publishing and sharing of maps. No co-editing or desktop app.

• Professional$179

  per user / year

  Windows and Mac desktop apps plus web, Chromebook and Microsoft Teams, with co-editing, team content capture, the mobile viewing app and version upgrades.

• One-time purchase$369

  one-time payment per license

  Desktop license for Windows or Mac at the current version, single user. Excludes co-editing, publishing, web access, the mobile app and upgrades.

• EnterpriseCustom

  Per-user annual licensing for teams of five or more, with volume discounts, an IT admin portal, SSO activation, read-only licenses and dedicated support.

Xmind

• Free$0

  Up to 10 manually created online maps, basic themes and stickers, 3-day version history, 5 slides in Pitch mode and 50 AI credits.

• Pro$4.92

  per month, billed yearly ($59 a year)

  Up to 50 online maps with basic collaboration, custom themes, topic links and attachments, unlimited Pitch slides, and export without a watermark.

• Premium$8.25

  per month, billed yearly ($99 a year)

  Unlimited collaborative maps, real-time collaboration, 30-day version history, editable Gantt charts, tasks with assignees and 500 AI credits a month.

• Business$10

  per seat / month, billed yearly

  Team plan with unlimited collaborative maps, real-time collaboration, 30-day version history, Gantt charts and 800 AI credits per seat a month.

• EnterpriseCustom

  Adds SAML single sign-on, unlimited version history, custom AI credits, a dedicated success advisor and team onboarding sessions.

MindManager

• Lifetime license

  One-time purchase instead of a subscription

  A desktop license for Windows or Mac costs $369 once. It covers the current version for a single user and does not include co-editing, web access or upgrades.

• Education

  Students and educators: $59 a year

  The US price list sets the Students and Educators subscription at $59 a year against a $179 regular price, after eligibility is verified through Proxi.id. Schools can ask for site-license quotes.

• Nonprofit

  Special pricing for nonprofits

  MindManager's license programs page offers special pricing on request to nonprofit organizations such as charities, churches, clinics, hospitals and museums.

• Other savings

  Government and public service pricing

  Special pricing and licensing options are available on request for governmental agencies and public service offices.

Xmind

• Annual discount

  Up to 50% off with yearly billing

  The pricing page advertises up to 50% off individual plans on yearly billing. The US App Store lists Pro at $59 a year or $10 a month, and Premium at $99 a year or $15 a month.

• Education

  Reduced prices for students and educators

  The education pricing tab lists Pro at $3.42 a month and Premium at $5.75 a month for students and educators, plus a custom-priced Campus plan for institutions.

• Nonprofit

  Discounted plans for nonprofits and government

  Eligible non-profits, NGOs and government organizations can get discounted plans after verifying eligibility; the offers page shows a price of $79 a year.

• Lifetime license

  SME Lifetime License for organizations

  Organizations can buy a one-time, perpetual license with volume pricing. The price is not published and is quoted by Xmind's sales team.