MyLifeOrganized vs Swift To-Do List

MyLifeOrganized

• People who plan in deep outlines of projects and subtasks
• GTD users who want contexts, reviews and dependencies in one tool
• Syncing a phone with a Windows PC over private Wi-Fi or working offline

Swift To-Do List

• Windows users who want a desktop organizer for both tasks and notes
• People who turn a lot of email into tasks
• Users who want their database on their own PC, with sync optional

MyLifeOrganized

• The Windows app is sold separately in Standard and PRO editions after a 45-day trial; its license prices are not shown in the store listings or included here.
• Recurring tasks, custom views, the calendar view, dependencies and project tracking are Pro features that lock when the 21-day trial ends.
• Cloud sync is a separate subscription, from $4.95 for 30 days to $29.95 for 24 months, with tax or VAT added in some countries.
• The vendor lists apps for Windows, Android and iOS only. The iOS app was last updated in April 2022, and a web version announced in December 2024 has no release date.

Swift To-Do List

• The desktop program is Windows only. The web app and the iOS and Android apps are companions that work through Secure Sync.
• Sync, the web and mobile apps and updates are included for 1 year and then need a renewal; the buy page does not show the renewal price.
• There is no free plan: after the 30-day trial a license is $99 for one person, and team plans start at $495 for up to 5 people.
• The current release shown on the site is version 11.5, dated March 11, 2024.

MyLifeOrganized

Unlimited task hierarchy

Tasks nest into subtasks without a depth limit, so a project can be broken down until each action is a manageable size. Zoom narrows the view to one branch.

Automatic next-actions list

The app generates a list of only the actions that need attention now, sorted using the priority of each task and of its parents.

Contexts and Nearby view

Actions can be filtered by context. The Pro Nearby view lists actions for your current GPS location, with reminders when you reach or leave a place.

Dependencies and ordered projects

Pro handles sequential and parallel projects, holding back tasks that cannot start until other tasks are finished, and can require tasks to be completed in order.

Custom views, calendar and workspaces

Pro adds custom views with filtering, sorting and grouping, a calendar view of daily workload, project tracking and workspace tabs for switching between views.

Cloud, Wi-Fi or offline

The paid MLO Cloud service syncs mobile devices with the Windows desktop app and lets several people share a task list. Sync over your own Wi-Fi and offline use are also possible.

Swift To-Do List

To-do list tree and subtasks

To-do lists, memos and spreadsheets sit in a hierarchical tree with icons, and tasks break down into subtasks. Lists and tasks are moved or copied by drag and drop.

Task fields, filters and Hide Until

24 optional columns cover priority, type, dates, context, assignee, time estimate and status. Filter presets switch by shortcut, and a Hide Until date keeps a task out of view until then.

Reminders and recurring tasks

Reminders can be snoozed or sent by email. Recurrence handles patterns such as the last Friday of every month or a set number of days after completion.

Scheduling calendar and time tracking

A calendar with day, week, month and timeline views plans tasks for specific times of day, and a floating timer records the time spent on a task.

Tasks from emails

Emails dragged in from Outlook, Thunderbird, Lotus Notes and other clients become tasks or attachments. An optional Outlook add-in creates a task from an email in one click.

Secure Sync, web and mobile apps

Optional sync keeps any number of computers up to date, backs the data up to the cloud and shares it with other users. The web app and the iOS and Android apps work from the synced data.

MyLifeOrganized

• Free$0

  Mobile apps with unlimited task hierarchy, automatic next actions, context filters, inbox, starred tasks, zoom, reminders and templates.

• MLO Cloud Sync$19.95

  for 12 months; $4.95 for 30 days up to $29.95 for 24 months

  Subscription that syncs task lists between devices and the Windows app and allows sharing a list. Also sold in 3-month ($7.95) and 6-month ($12.95) terms.

• MLO v3 Pro (iOS)$29.99

  in-app purchase; billing basis not shown on the listing

  Keeps the Pro features after the 21-day trial: calendar view, custom views, recurring tasks, dependencies, workspaces, Nearby view and review.

Swift To-Do List

• Single user license$99

  first year, 1 person; auto-renews yearly, renewal price not shown

  The Windows program on unlimited computers for one person, with a year of updates, Secure Cloud Sync and backup, and the mobile and web apps.

• Mini Plan$495

  first year, up to 5 people; auto-renews yearly

  The same license and online features for a team of up to 5 people.

• Small Plan$995

  first year, up to 10 people; auto-renews yearly

  The same license and online features for a team of up to 10 people.

• Medium Plan$2,495

  first year, up to 25 people; auto-renews yearly

  The same license and online features for a team of up to 25 people.

• Business Plan$4,995

  first year, up to 50 people; auto-renews yearly

  The same license and online features for a team of up to 50 people.

MyLifeOrganized

• Other savings

  Lower monthly cost on longer Cloud Sync terms

  MLO Cloud Sync costs $4.95 for 30 days, $19.95 for 12 months (about $1.66 a month) or $29.95 for 24 months (about $1.25 a month).

• Other savings

  Upgrade pricing for iOS version 2 owners

  The App Store listing shows Pro v3 upgrades for owners of version 2 at $19.99, or $9.99 for owners of the v2 HD edition, against $29.99 for a new Pro purchase.

Swift To-Do List

• Other savings

  Upgrade discount for owners of earlier versions

  Owners of a previous version can get a discount on the upgrade by installing the latest version and using its Upgrade to Subscription button. The amount is not stated.