LeaderTask vs Swift To-Do List
We give LeaderTask a 3.4 GPA and Swift To-Do List a 3.2, out of 4.0. LeaderTask grades higher on the free plan. They get the same grade on value for money, features, ease of use and platforms.
Price, platforms and features side by side. The table says where each price was read and when.
LeaderTask
Task manager with a task tree, Kanban boards and a calendar
Swift To-Do List
Windows task and notes organizer with a tree of lists
How we grade them
| 3.4GPALeaderTaskVery good | 3.2GPASwift To-Do ListVery good | |
|---|---|---|
| Value for money | BPremium is $49.99 a year, a little over four dollars a month, which is about what paid to-do apps usually cost. Business is $68.99 a year per user, with a minimum of two. Oddly, the US App Store lists 12 months of Premium at $39.99. | B$99 for one person, and you keep the Windows program forever. That's about two years of a typical to-do subscription, so fair if you stay. But updates, sync and the mobile and web apps are included for 1 year only, and the buy page doesn't show what renewing costs. |
| Free plan and trial | BFree for good, but on one device only and capped at 100 tasks, 10 projects and 3 boards. No sync, attachments, checklists or repeating tasks. There's also a 3-day trial of everything, with no card. | CNo free plan. You get a fully functional 30-day trial, and the download asks for a first name and email address, not a card. A month is plenty to decide. After that it's $99 or nothing. |
| Features | AA task tree with sub-projects, Kanban boards, and a calendar that zooms from one day out to ten years. You can add tasks by email, Telegram or voice. Business adds assignments, shared projects and roles for a team. | AA tree of to-do lists, memos and spreadsheets, 24 optional columns, filters, a Hide Until date, and repeats like the last Friday of every month. There's a calendar with day, week, month and timeline views, a floating timer, and emails dragged in from Outlook become tasks. |
| Ease of use | BWe have no App Store rating on record, so a B is as high as we go. You can start on the free plan without a card. We'd expect some finding your way around, with a tree, boards and a calendar all in one app. | BIt's a Windows program you install and run, and it works offline. But there's a lot of it, 24 optional columns for a start, so you'll spend a while choosing what to show. There's no rating on record, so a B at best. |
| Platforms and integrations | AWeb, Windows, Android and iPhone, and it links to Trello, Notion, Telegram and Google Calendar. No Mac or Linux app is on the downloads page, so those get the web app. | AWindows on the desktop, a web app, and iOS and Android apps, with email dragged in from Outlook, Thunderbird and Lotus Notes. One big asterisk: only the Windows program stands alone. Web and mobile are companions that work through Secure Sync. |
| Best for | planning with a task tree, boards and a calendar | a deep Windows organizer for tasks and notes |
The GPA is the average of the five grades: an A is 4 points, an F is none. The full reasons are on each tool's page: LeaderTask and Swift To-Do List. How we grade
Where they differ
- LeaderTask starts at $49.99 per year. Swift To-Do List starts at $99 for a single-user license with 1 year of updates and online features.
- LeaderTask has a free plan. Swift To-Do List does not, though it has a free trial.
- LeaderTask also covers kanban boards.
- Swift To-Do List also covers notes, time tracking and spreadsheets.
At a glance
| LeaderTask | Swift To-Do List | |
|---|---|---|
| Pricing | Free plan | Free trial |
| Starts at | $49.99 per year | $99 for a single-user license with 1 year of updates and online features |
| Free plan | Free plan on one device: up to 100 tasks, 10 projects, 3 boards, 3 labels and 3 colors, with the calendar and notifications. No sync, attachments, checklists or recurring tasks. | None |
| Free trial | 3-day free trial of all features, no credit card needed | Fully functional 30-day free trial; the download asks for a first name and email address |
| Web | ||
| Windows | ||
| iOS | ||
| Android | ||
| Made by | Organizer LeaderTask, LLC | Dextronet |
| Price read from | leadertask.com | dextronet.com |
| Checked | Oct 6, 2026 | Oct 9, 2026 |
Who each one suits
LeaderTask
- Individuals who plan with nested projects and a calendar
- Windows users who want a desktop app that works offline
- Small teams that need task delegation and shared boards
Swift To-Do List
- Windows users who want a desktop organizer for both tasks and notes
- People who turn a lot of email into tasks
- Users who want their database on their own PC, with sync optional
Worth knowing
LeaderTask
- The free plan works on one device only and is capped at 100 tasks, 10 projects and 3 boards.
- Sync, file attachments, recurring tasks and checklists all require Premium or Business.
- The downloads page lists Windows, web, Android and iOS apps; no Mac or Linux app is listed there.
- The website lists Premium at $49.99 a year, while the US App Store lists a 12-month Premium purchase at $39.99.
Swift To-Do List
- The desktop program is Windows only. The web app and the iOS and Android apps are companions that work through Secure Sync.
- Sync, the web and mobile apps and updates are included for 1 year and then need a renewal; the buy page does not show the renewal price.
- There is no free plan: after the 30-day trial a license is $99 for one person, and team plans start at $495 for up to 5 people.
- The current release shown on the site is version 11.5, dated March 11, 2024.
Key features
LeaderTask
- Task tree and projects
- Tasks and subtasks form a hierarchy inside projects and subprojects, and can be filtered and sorted by date, status, assignee, project or priority.
- Kanban boards
- Boards move cards through the stages of a workflow. The free plan allows 3 boards, and sharing a board with a team or publicly is part of the collaboration features.
- Calendar
- Tasks are laid out on a calendar that switches between day, week, month, year and 10-year views.
- Several ways to add a task
- Tasks can be created in the app, by email, from Telegram, by voice input or from a browser widget. Creating tasks from email is not part of the free plan.
- Reminders, recurrence and checklists
- Tasks take reminders, descriptions, tags and colors. Recurring schedules, checklists, file attachments and task chat start at the Premium plan.
- Team assignments and roles
- The Business plan lets a team delegate tasks with deadlines, work in shared projects and boards, and set roles and access controls.
Swift To-Do List
- To-do list tree and subtasks
- To-do lists, memos and spreadsheets sit in a hierarchical tree with icons, and tasks break down into subtasks. Lists and tasks are moved or copied by drag and drop.
- Task fields, filters and Hide Until
- 24 optional columns cover priority, type, dates, context, assignee, time estimate and status. Filter presets switch by shortcut, and a Hide Until date keeps a task out of view until then.
- Reminders and recurring tasks
- Reminders can be snoozed or sent by email. Recurrence handles patterns such as the last Friday of every month or a set number of days after completion.
- Scheduling calendar and time tracking
- A calendar with day, week, month and timeline views plans tasks for specific times of day, and a floating timer records the time spent on a task.
- Tasks from emails
- Emails dragged in from Outlook, Thunderbird, Lotus Notes and other clients become tasks or attachments. An optional Outlook add-in creates a task from an email in one click.
- Secure Sync, web and mobile apps
- Optional sync keeps any number of computers up to date, backs the data up to the cloud and shares it with other users. The web app and the iOS and Android apps work from the synced data.
Plans
LeaderTask
Free$0
One device only: up to 100 tasks, 10 projects and 3 boards, with the calendar, notifications and offline mode.
Premium$49.99
per year
For personal use: unlimited tasks, projects and boards, sync between devices, attachments, recurring tasks, a trash bin and 2 GB of cloud storage.
Business$68.99
per year; checkout prices it per workspace (user), minimum 2
For teams of 2 or more: everything in Premium plus task assignments, shared projects, shared boards and activity history.
Swift To-Do List
Single user license$99
first year, 1 person; auto-renews yearly, renewal price not shown
The Windows program on unlimited computers for one person, with a year of updates, Secure Cloud Sync and backup, and the mobile and web apps.
Mini Plan$495
first year, up to 5 people; auto-renews yearly
The same license and online features for a team of up to 5 people.
Small Plan$995
first year, up to 10 people; auto-renews yearly
The same license and online features for a team of up to 10 people.
Medium Plan$2,495
first year, up to 25 people; auto-renews yearly
The same license and online features for a team of up to 25 people.
Business Plan$4,995
first year, up to 50 people; auto-renews yearly
The same license and online features for a team of up to 50 people.
Ways to pay less
LeaderTask
No public discounts listed.
Swift To-Do List
- Other savings
Upgrade discount for owners of earlier versions
Owners of a previous version can get a discount on the upgrade by installing the latest version and using its Upgrade to Subscription button. The amount is not stated.
