LeaderTask vs MyLifeOrganized

LeaderTask

• Individuals who plan with nested projects and a calendar
• Windows users who want a desktop app that works offline
• Small teams that need task delegation and shared boards

MyLifeOrganized

• People who plan in deep outlines of projects and subtasks
• GTD users who want contexts, reviews and dependencies in one tool
• Syncing a phone with a Windows PC over private Wi-Fi or working offline

LeaderTask

• The free plan works on one device only and is capped at 100 tasks, 10 projects and 3 boards.
• Sync, file attachments, recurring tasks and checklists all require Premium or Business.
• The downloads page lists Windows, web, Android and iOS apps; no Mac or Linux app is listed there.
• The website lists Premium at $49.99 a year, while the US App Store lists a 12-month Premium purchase at $39.99.

MyLifeOrganized

• The Windows app is sold separately in Standard and PRO editions after a 45-day trial; its license prices are not shown in the store listings or included here.
• Recurring tasks, custom views, the calendar view, dependencies and project tracking are Pro features that lock when the 21-day trial ends.
• Cloud sync is a separate subscription, from $4.95 for 30 days to $29.95 for 24 months, with tax or VAT added in some countries.
• The vendor lists apps for Windows, Android and iOS only. The iOS app was last updated in April 2022, and a web version announced in December 2024 has no release date.

LeaderTask

Task tree and projects

Tasks and subtasks form a hierarchy inside projects and subprojects, and can be filtered and sorted by date, status, assignee, project or priority.

Kanban boards

Boards move cards through the stages of a workflow. The free plan allows 3 boards, and sharing a board with a team or publicly is part of the collaboration features.

Calendar

Tasks are laid out on a calendar that switches between day, week, month, year and 10-year views.

Several ways to add a task

Tasks can be created in the app, by email, from Telegram, by voice input or from a browser widget. Creating tasks from email is not part of the free plan.

Reminders, recurrence and checklists

Tasks take reminders, descriptions, tags and colors. Recurring schedules, checklists, file attachments and task chat start at the Premium plan.

Team assignments and roles

The Business plan lets a team delegate tasks with deadlines, work in shared projects and boards, and set roles and access controls.

MyLifeOrganized

Unlimited task hierarchy

Tasks nest into subtasks without a depth limit, so a project can be broken down until each action is a manageable size. Zoom narrows the view to one branch.

Automatic next-actions list

The app generates a list of only the actions that need attention now, sorted using the priority of each task and of its parents.

Contexts and Nearby view

Actions can be filtered by context. The Pro Nearby view lists actions for your current GPS location, with reminders when you reach or leave a place.

Dependencies and ordered projects

Pro handles sequential and parallel projects, holding back tasks that cannot start until other tasks are finished, and can require tasks to be completed in order.

Custom views, calendar and workspaces

Pro adds custom views with filtering, sorting and grouping, a calendar view of daily workload, project tracking and workspace tabs for switching between views.

Cloud, Wi-Fi or offline

The paid MLO Cloud service syncs mobile devices with the Windows desktop app and lets several people share a task list. Sync over your own Wi-Fi and offline use are also possible.

LeaderTask

• Free$0

  One device only: up to 100 tasks, 10 projects and 3 boards, with the calendar, notifications and offline mode.

• Premium$49.99

  per year

  For personal use: unlimited tasks, projects and boards, sync between devices, attachments, recurring tasks, a trash bin and 2 GB of cloud storage.

• Business$68.99

  per year; checkout prices it per workspace (user), minimum 2

  For teams of 2 or more: everything in Premium plus task assignments, shared projects, shared boards and activity history.

MyLifeOrganized

• Free$0

  Mobile apps with unlimited task hierarchy, automatic next actions, context filters, inbox, starred tasks, zoom, reminders and templates.

• MLO Cloud Sync$19.95

  for 12 months; $4.95 for 30 days up to $29.95 for 24 months

  Subscription that syncs task lists between devices and the Windows app and allows sharing a list. Also sold in 3-month ($7.95) and 6-month ($12.95) terms.

• MLO v3 Pro (iOS)$29.99

  in-app purchase; billing basis not shown on the listing

  Keeps the Pro features after the 21-day trial: calendar view, custom views, recurring tasks, dependencies, workspaces, Nearby view and review.

LeaderTask

No public discounts listed.

MyLifeOrganized

• Other savings

  Lower monthly cost on longer Cloud Sync terms

  MLO Cloud Sync costs $4.95 for 30 days, $19.95 for 12 months (about $1.66 a month) or $29.95 for 24 months (about $1.25 a month).

• Other savings

  Upgrade pricing for iOS version 2 owners

  The App Store listing shows Pro v3 upgrades for owners of version 2 at $19.99, or $9.99 for owners of the v2 HD edition, against $29.99 for a new Pro purchase.