Swift To-Do List vs Todoist

Swift To-Do List

• Windows users who want a desktop organizer for both tasks and notes
• People who turn a lot of email into tasks
• Users who want their database on their own PC, with sync optional

Todoist

• People who want one task list on every device they own
• Fast capture: typing a task with its date in a single line
• Households and small teams sharing a few projects

Swift To-Do List

• The desktop program is Windows only. The web app and the iOS and Android apps are companions that work through Secure Sync.
• Sync, the web and mobile apps and updates are included for 1 year and then need a renewal; the buy page does not show the renewal price.
• There is no free plan: after the 30-day trial a license is $99 for one person, and team plans start at $495 for up to 5 people.
• The current release shown on the site is version 11.5, dated March 11, 2024.

Todoist

• The free plan stops at 5 personal projects and keeps only 1 week of activity history.
• Calendar layout, task durations and custom reminders all need Pro or Business.
• Personal projects are capped at 5 people, even on paid plans.

Swift To-Do List

To-do list tree and subtasks

To-do lists, memos and spreadsheets sit in a hierarchical tree with icons, and tasks break down into subtasks. Lists and tasks are moved or copied by drag and drop.

Task fields, filters and Hide Until

24 optional columns cover priority, type, dates, context, assignee, time estimate and status. Filter presets switch by shortcut, and a Hide Until date keeps a task out of view until then.

Reminders and recurring tasks

Reminders can be snoozed or sent by email. Recurrence handles patterns such as the last Friday of every month or a set number of days after completion.

Scheduling calendar and time tracking

A calendar with day, week, month and timeline views plans tasks for specific times of day, and a floating timer records the time spent on a task.

Tasks from emails

Emails dragged in from Outlook, Thunderbird, Lotus Notes and other clients become tasks or attachments. An optional Outlook add-in creates a task from an email in one click.

Secure Sync, web and mobile apps

Optional sync keeps any number of computers up to date, backs the data up to the cloud and shares it with other users. The web app and the iOS and Android apps work from the synced data.

Todoist

Quick Add

Capture tasks in natural language as they come to you, including recurring due dates and reminders.

List, board and calendar layouts

Switch any project between a list, a kanban board and a calendar. The calendar layout needs a paid plan.

Filters, labels and priorities

Saved filter views pull tasks from across projects: 3 on the free plan, 150 on Pro and Business.

Shared projects

Share a project to assign tasks and comment on them. Personal projects allow up to 5 people on every plan.

Team workspace

Business adds public and private team projects, folders, roles and permissions, and shared templates.

Ramble and Task Assist

Ramble turns spoken thoughts into tasks; free accounts get limited sessions. Task Assist is included from Pro.

Swift To-Do List

• Single user license$99

  first year, 1 person; auto-renews yearly, renewal price not shown

  The Windows program on unlimited computers for one person, with a year of updates, Secure Cloud Sync and backup, and the mobile and web apps.

• Mini Plan$495

  first year, up to 5 people; auto-renews yearly

  The same license and online features for a team of up to 5 people.

• Small Plan$995

  first year, up to 10 people; auto-renews yearly

  The same license and online features for a team of up to 10 people.

• Medium Plan$2,495

  first year, up to 25 people; auto-renews yearly

  The same license and online features for a team of up to 25 people.

• Business Plan$4,995

  first year, up to 50 people; auto-renews yearly

  The same license and online features for a team of up to 50 people.

Todoist

• Beginner$0

  5 personal projects, task reminders, list and board layouts, and 3 filter views.

• Pro$5

  per user / month, billed yearly ($60)

  300 projects, calendar layout, task durations, custom reminders, 150 filter views and Task Assist.

• Business$8

  per user / month, billed yearly ($96)

  Everything in Pro, plus a shared team workspace with up to 500 team projects, roles and central billing.

Swift To-Do List

• Other savings

  Upgrade discount for owners of earlier versions

  Owners of a previous version can get a discount on the upgrade by installing the latest version and using its Upgrade to Subscription button. The amount is not stated.

Todoist

• Annual discount

  Save 20% with yearly billing

  Todoist's pricing page lists a 20% saving on Pro and Business when billed yearly instead of monthly.