Swift To-Do List vs ToDoList

Swift To-Do List

• Windows users who want a desktop organizer for both tasks and notes
• People who turn a lot of email into tasks
• Users who want their database on their own PC, with sync optional

ToDoList

• Windows users who want a free, detailed task outliner
• People who keep their tasks in local files instead of an online account
• Planners who want Gantt, kanban and workload views in one program
• Small teams sharing a tasklist on a network drive

Swift To-Do List

• The desktop program is Windows only. The web app and the iOS and Android apps are companions that work through Secure Sync.
• Sync, the web and mobile apps and updates are included for 1 year and then need a renewal; the buy page does not show the renewal price.
• There is no free plan: after the 30-day trial a license is $99 for one person, and team plans start at $495 for up to 5 people.
• The current release shown on the site is version 11.5, dated March 11, 2024.

ToDoList

• It is a Windows program. The vendor's install notes cover running it on Linux through Wine, not a native Linux build.
• Sharing works by check-out: only one person can edit a shared tasklist at any given time.
• The Evidence Board, Logged Time, Mind Map, Week Planner and Word Cloud views need the Visual C++ 2015 runtime and .NET Framework 4.6.2.
• There is no installer: it is unzipped by hand, and the vendor advises against placing it in Program Files (x86).

Swift To-Do List

To-do list tree and subtasks

To-do lists, memos and spreadsheets sit in a hierarchical tree with icons, and tasks break down into subtasks. Lists and tasks are moved or copied by drag and drop.

Task fields, filters and Hide Until

24 optional columns cover priority, type, dates, context, assignee, time estimate and status. Filter presets switch by shortcut, and a Hide Until date keeps a task out of view until then.

Reminders and recurring tasks

Reminders can be snoozed or sent by email. Recurrence handles patterns such as the last Friday of every month or a set number of days after completion.

Scheduling calendar and time tracking

A calendar with day, week, month and timeline views plans tasks for specific times of day, and a floating timer records the time spent on a task.

Tasks from emails

Emails dragged in from Outlook, Thunderbird, Lotus Notes and other clients become tasks or attachments. An optional Outlook add-in creates a task from an email in one click.

Secure Sync, web and mobile apps

Optional sync keeps any number of computers up to date, backs the data up to the cloud and shares it with other users. The web app and the iOS and Android apps work from the synced data.

ToDoList

Nested tasks and subtasks

Any task can hold subtasks, which can hold subtasks of their own, so a large project breaks down into smaller steps. Dragging one task onto another makes it a subtask.

Detailed task attributes

Tasks carry priority, risk, time estimate and time spent, percent done, start and due dates, categories, status, version and the people they are allocated to.

Alternative task views

Besides the task tree there are kanban board, Gantt chart, calendar, workload and burndown views, plus plugin views such as Mind Map, Week Planner, Evidence Board and Word Cloud.

Comments and file links

Each task has plain or rich text comments, which can embed images, and a file link field for local or network files, web and email addresses, Outlook folders or other tasks.

Import and export

Tasks import from Microsoft Outlook, GanttProject, FreeMind, MyLifeOrganized or a plain outline, and export to the same applications as well as HTML, CSV and iCalendar.

Portable install and shared tasklists

It ships as a zip that runs from a hard drive, USB stick, network share or synced cloud folder. A check-out system lets a team share one tasklist, one editor at a time.

Swift To-Do List

• Single user license$99

  first year, 1 person; auto-renews yearly, renewal price not shown

  The Windows program on unlimited computers for one person, with a year of updates, Secure Cloud Sync and backup, and the mobile and web apps.

• Mini Plan$495

  first year, up to 5 people; auto-renews yearly

  The same license and online features for a team of up to 5 people.

• Small Plan$995

  first year, up to 10 people; auto-renews yearly

  The same license and online features for a team of up to 10 people.

• Medium Plan$2,495

  first year, up to 25 people; auto-renews yearly

  The same license and online features for a team of up to 25 people.

• Business Plan$4,995

  first year, up to 50 people; auto-renews yearly

  The same license and online features for a team of up to 50 people.

ToDoList

• Free$0

  The full Windows program with every task view and plugin. The plugin source code carries the Eclipse Public License 1.0.

Swift To-Do List

• Other savings

  Upgrade discount for owners of earlier versions

  Owners of a previous version can get a discount on the upgrade by installing the latest version and using its Upgrade to Subscription button. The amount is not stated.

ToDoList

No public discounts listed.