Notion vs You Need A Wiki

Notion

• Teams that want docs, a wiki and project tracking in one workspace
• Individuals who want a free personal workspace with unlimited pages
• Building custom trackers and dashboards from databases

You Need A Wiki

• Teams that already keep their documentation in Google Docs
• Small companies that want a wiki without migrating content to a new tool
• Publishing a public knowledge base straight from a Drive folder

Notion

• Notion Agent, AI Meeting Notes and Enterprise Search are only a limited trial on Free and Plus; full access starts at Business.
• The Free plan limits blocks once a second member joins, caps file uploads at 5 MB and keeps 7 days of page history.
• There is no Linux desktop app; Notion points Linux users to the browser version.
• Custom Agents run on Notion credits, an add-on for Business and Enterprise priced at $10 per 1,000 monthly credits.

You Need A Wiki

• It depends on Google Drive and Google Docs: all content lives there and editing happens in the Docs editor.
• The wiki folder has to be shared with a You Need A Wiki service account so its server can act on the files.
• Only 1 user is free; the next tier is $19 a month for up to 10 users, and teams above 75 users must email for a price.
• The site shows monthly prices only, with no annual billing option or free trial of the paid tiers listed.

Notion

Docs and pages

Pages hold text, media and embeds. Several people can edit the same page, leave comments and @-mention each other.

Databases

Databases organize hundreds or thousands of items such as projects or tasks. Charts are limited to 1 on Free, and database automations start on Plus.

Wikis

A knowledge base keeps team documentation in one place. Private teamspaces for restricting access need the Business plan.

Notion Agent, Meeting Notes and Search

The AI agent, meeting transcription with summaries and search across connected apps are included from Business. Free and Plus get a limited trial.

Forms and Sites

Collect responses into a database and publish pages to the web. Custom forms start on Plus, conditional logic on Business, and custom domains are billed per domain.

Offline pages

The desktop and mobile apps can view, edit and create pages offline. Free users pick pages to download; paid plans also download recent and favorite pages automatically.

You Need A Wiki

Wiki from existing Drive folders

Existing Google Drive folders and files are imported into a wiki with a nested tree menu. Changes made in Docs or Drive show up in the wiki, and everything is saved to Drive.

Google Docs as the editor

Pages are edited in Google Docs, so live collaboration, suggestions and formatting come from Docs. The wiki shows who last edited a page.

Search across document content

Search covers the text inside documents. To speed it up, document content is cached for up to a month, which can be turned off in settings.

Team, contact and public sharing

A wiki can be shared with a team or individual contacts or made publicly accessible. Read-only users are unlimited, and a read-only mode guards against accidental edits.

Custom domain and embedding

The plans list a custom domain alias, a custom sidebar color and the option to embed a wiki in another page as an iframe.

Notion

• Free$0

  For individuals: unlimited pages and blocks for one person, 5 MB file uploads, 7-day page history, 10 guests and basic forms.

• Plus$10

  per member / month, billed yearly

  Unlimited file uploads, 30-day page history, unlimited guests, custom forms, unlimited charts and database automations.

• Business$20

  per member / month, billed yearly

  Everything in Plus, plus Notion Agent, AI Meeting Notes, Enterprise Search (beta), SAML SSO, private teamspaces and 90-day page history.

• EnterpriseCustom

  Everything in Business, plus SCIM user provisioning, audit logs, advanced security controls and unlimited page history.

You Need A Wiki

• 1 user$0

  A single user, with wikis set up from existing Google Docs and Drive folders.

• Up to 10 users$19

  per month for the whole team, not per user

  Up to 10 users, with unlimited wikis, unlimited read-only users, document search and a custom domain alias.

• Up to 25 users$49

  per month for the whole team, not per user

  The same feature set for a team of up to 25 users.

• Up to 75 users$99

  per month for the whole team, not per user

  The same feature set for a team of up to 75 users.

• More than 75 usersCustom

  Priced by email. Private instances and enterprise pricing are also offered on request.

Notion

• Annual discount

  Save up to 20% with yearly billing

  Notion's pricing page says paying yearly instead of monthly saves up to 20% on the Plus and Business plans.

• Education

  Free Education plan for students and educators

  Students and educators at accredited colleges and universities get a free one-member workspace with Plus features by signing up with a school email. K-12 is not eligible.

• Nonprofit

  50% off the Business plan for nonprofits

  Verified nonprofit organizations can apply for 50% off the Business plan on up to three workspaces. Verification takes 3 to 7 business days.

• Startups

  Up to 6 months of Business free for startups

  Startups under 100 employees that are not yet paying customers can apply for 1, 3 or 6 months of the Business plan free, depending on partner affiliation and company details.

You Need A Wiki

• Nonprofit

  50% off for registered non-profits

  The site's FAQ offers registered non-profit organizations a 50% discount after they email a copy of their 501(c)(3) or their country's equivalent.