Nuclino vs You Need A Wiki

Nuclino

• Small teams that want a simple wiki with little setup
• Keeping docs, light project boards and diagrams in one tool
• Mixed-platform teams: desktop apps cover Windows, macOS and Linux

You Need A Wiki

• Teams that already keep their documentation in Google Docs
• Small companies that want a wiki without migrating content to a new tool
• Publishing a public knowledge base straight from a Drive folder

Nuclino

• The Free plan stops at 50 items, 3 canvases and 2 GB of total storage, and its plan table lists no version history.
• Every user is billed, including guests and read-only members, and upgrading moves the whole team to the paid plan.
• Sidekick AI, SAML single sign-on, the audit log and custom publishing domains are limited to the Business plan.
• Starter keeps 30 days of version history; unlimited history needs Business.

You Need A Wiki

• It depends on Google Drive and Google Docs: all content lives there and editing happens in the Docs editor.
• The wiki folder has to be shared with a You Need A Wiki service account so its server can act on the files.
• Only 1 user is free; the next tier is $19 a month for up to 10 users, and teams above 75 users must email for a price.
• The site shows monthly prices only, with no annual billing option or free trial of the paid tiers listed.

Nuclino

Collaborative items

Each item is a document that the team edits in real time, with room for notes, assigned tasks, flowcharts and embedded files. Hotkeys, slash commands and Markdown are supported.

List, board, table and graph views

The same workspace can be shown as a list for docs, a board for projects and tasks, a table that sorts and filters, or a graph for exploring how knowledge connects.

Canvas

An infinite canvas for whiteboards and diagrams can be added anywhere in a workspace. The Free plan allows up to 3 canvases; paid plans have no limit.

Sidekick AI

Answers questions from the team's own content, drafts and summarizes text, extracts action items and generates images. Sidekick is part of the Business plan.

Publishing

A workspace can be published as a website that search engines can find. Publishing starts on Starter, and a custom domain needs Business.

API and MCP server

An API is included on every plan, and an MCP server connects assistants such as Claude, ChatGPT and Cursor to the team's content.

You Need A Wiki

Wiki from existing Drive folders

Existing Google Drive folders and files are imported into a wiki with a nested tree menu. Changes made in Docs or Drive show up in the wiki, and everything is saved to Drive.

Google Docs as the editor

Pages are edited in Google Docs, so live collaboration, suggestions and formatting come from Docs. The wiki shows who last edited a page.

Search across document content

Search covers the text inside documents. To speed it up, document content is cached for up to a month, which can be turned off in settings.

Team, contact and public sharing

A wiki can be shared with a team or individual contacts or made publicly accessible. Read-only users are unlimited, and a read-only mode guards against accidental edits.

Custom domain and embedding

The plans list a custom domain alias, a custom sidebar color and the option to embed a wiki in another page as an iframe.

Nuclino

• Free$0

  Up to 50 items, up to 3 canvases and 2 GB of total storage, with real-time collaboration, integrations and the API.

• Starter$6

  per user / month, billed yearly ($8 billed monthly)

  Unlimited items and canvases, admin tools, publishing, 30-day version history and 10 GB of storage per user.

• Business$10

  per user / month, billed yearly ($12 billed monthly)

  Sidekick AI, SAML single sign-on, audit log, team insights, a custom publishing domain, unlimited version history and 20 GB of storage per user.

You Need A Wiki

• 1 user$0

  A single user, with wikis set up from existing Google Docs and Drive folders.

• Up to 10 users$19

  per month for the whole team, not per user

  Up to 10 users, with unlimited wikis, unlimited read-only users, document search and a custom domain alias.

• Up to 25 users$49

  per month for the whole team, not per user

  The same feature set for a team of up to 25 users.

• Up to 75 users$99

  per month for the whole team, not per user

  The same feature set for a team of up to 75 users.

• More than 75 usersCustom

  Priced by email. Private instances and enterprise pricing are also offered on request.

Nuclino

• Annual discount

  Up to 25% off with yearly billing

  Starter is $6 per user a month billed yearly ($72 a year) against $8 billed monthly, a 25% saving. Business is $10 billed yearly ($120 a year) against $12.

You Need A Wiki

• Nonprofit

  50% off for registered non-profits

  The site's FAQ offers registered non-profit organizations a 50% discount after they email a copy of their 501(c)(3) or their country's equivalent.