When To Work vs ZoomShift (2026): which should you pick?

Pick When To Work if

• Fits if you manage a team of up to 10 and want one price with no feature tiers
• Works for seasonal businesses that can pause the account in the off-season

Look elsewhere if

• Skip it if you need a built-in time clock
• Tight if your team is bigger, as the price grows with the employee count
• Watch out: the page calls current rates reduced introductory pricing, with no end date
• Watch out: payment is by credit card or check, in US dollars

Pick ZoomShift if

• Fits if you want a time clock and a schedule for about $2 a head
• Works for seasonal businesses that want to pause in quiet months

Look elsewhere if

• Skip it if you want hours to flow straight into your payroll software, as no payroll or other integrations are named
• Tight if you stay free, as schedules only go 2 weeks ahead for one location and 20 users, with no time clock
• Not for you if you need overtime warnings, auto-scheduling or a geofenced clock without paying for Premium at $4 a user
• Watch out: there's no set non-profit or education discount, only a price discussed on request

When To Work

• The price depends on the maximum number of employees: the pricing page shows $38 a month for up to 10 and recalculates for larger teams.
• It does not provide a time clock; the FAQ points to exports for time clock and payroll programs.
• The pricing page calls the current rates reduced introductory pricing and gives no end date.
• The page states payment is by credit card or check, in US dollars.

ZoomShift

• The free Essentials plan has no time clock or timesheets, schedules only 2 weeks ahead and covers one location and 20 users.
• Auto-scheduling, overtime warnings and the geofenced time clock need Premium.
• No payroll integrations are named on the site; timesheets are exported and sent to your payroll provider.
• There is no set non-profit or education discount; the vendor says it will discuss a price on request.

When To Work

Drag-and-drop scheduling

Schedules are built by drag and drop from reusable templates, with spreadsheet-style list, calendar and multi-location views.

AutoFill

A one-click AutoFill fills open shifts.

Requests and trades

Managers approve time-off requests and shift trades or pickups; employees can pick up open shifts.

Messages and alerts

Email, text and shift alerts keep staff informed, and managers can send urgent alerts from the app.

Free mobile app

The mobile app is free for managers and employees, with iOS and Android store links on the vendor's site.

Pause for the off-season

The vendor says an account can be suspended for the off-season at no cost while keeping employee data and past schedules.

ZoomShift

Schedules from templates

Shift and schedule templates, availability and time-off requests, and multi-shift assignment for groups; Premium adds auto-scheduling.

Shift swaps and covers

Staff request covers and swap shifts in the app, and changes reach the team by email, text and push notifications.

Web and mobile time clock

Employees clock in for assigned shifts from a browser or the iPhone and Android apps, with break and meal tracking, GPS checks and IP address whitelisting.

Timesheets and payroll reports

Each finished shift creates a timesheet that managers edit and approve, then a payroll report breaks down hours and gross pay by location, position or person.

Overtime and attendance controls

Premium warns about overtime, blocks overlapping shifts and clock-ins that are too early or late, and compares scheduled with worked hours.

AI applicant screening

An applicant tracking tool filters candidates by your criteria and runs AI-led first interviews that score each answer.

When To Work

• 1 month$38

  per month for up to 10 employees

  All features, all managers and employees included. The price grows with the employee count entered on the page.

• 3 months$100

  for 3 months, up to 10 employees, paid in advance

  The page shows a $14 saving against three monthly payments.

• 6 months$164

  for 6 months, up to 10 employees, paid in advance

  The page shows a $64 saving against six monthly payments.

• 1 year$273

  for 1 year, up to 10 employees, paid in advance

  The page shows a $183 saving against twelve monthly payments.

ZoomShift

• Essentials$0

  Up to 20 users and 1 location, scheduling up to 2 weeks ahead, team communication, reminders and shift confirmation.

• Starter$2

  per active user / month, billed annually ($2.50 billed monthly)

  Unlimited users and locations. Adds templates, availability and time off, swaps and covers, time clock, timesheets, PTO and break tracking, payroll report.

• Premium$4

  per active user / month, billed annually ($5 billed monthly)

  Adds auto-scheduling, overtime warnings, conflict prevention, early and late clock-in limits, a geofenced time clock and custom role permissions.

When To Work

• Annual discount

  Save by paying ahead

  For up to 10 employees the page shows $100 for 3 months, $164 for 6 months and $273 for a year against $38 a month, saving $14, $64 and $183.

ZoomShift

• Annual discount

  About 20% off with annual billing

  Annual billing brings Starter to $2 and Premium to $4 per active user a month, against $2.50 and $5 billed monthly.