The CoachAccountable Insider’s Guide
Everything we know about CoachAccountable in one document: what it costs, its grades, getting a refund, getting help and what else to look at. Read it here, or keep a copy.
CoachAccountable
The Insider’s Guide
Coaching practice software with client tracking and billing
Every plan, grade, refund rule and rival among course and community platforms, read from CoachAccountable’s own pages.
Made by CoachAccountable, LLC · checked Nov 13, 2026 · toolgpa.com
Contents
- 01WelcomeWhat it is, who it suits, its grades and the ten things to know first
- 02What it costsEvery plan, the free plan, ways to pay less and how prices have moved
- 03What it doesIts main features, where it runs, what it works with and who makes it
- 04Where it standsIts grades against its category, and whether to keep it or make your own
- 05The alternativesThe tools it is most often weighed against, side by side
- 06Quick answersThe questions people ask about it, each answered in a line or two
- 07About ToolGPAWho made this guide, what else is on the site, and how to cite it
ToolGPA put this guide together from CoachAccountable’s own pages, its app-store listings and our grades. Every fact in it is on CoachAccountable’s page too, where it is kept up to date. Checked Nov 13, 2026.
Part 01 · Overview
Welcome
What it is, who it suits, its grades and the ten things to know first
2.4
GPA, above 66 of the 98 other course and community platforms we grade
CoachAccountable is a web-based coaching platform that covers scheduling, session notes, action plans, worksheets, contracts, invoicing and course delivery in one place. Pricing follows the number of active clients, from two clients up to one thousand, and every plan includes the full feature set and unlimited coach accounts. The vendor has run since 2012.
To get you started, here are 9 things to know about CoachAccountable, taken from its own pages and our grades.
It works in a browser, and the pages list no mobile apps.
- 1
Best for running a coaching practice and tracking clients
CoachAccountable handles scheduling, client work between sessions, contracts, billing and courses for coaches.
- 2
Paid plans start at $20 a month
As its pricing page puts it: $20 per month for up to 2 clients.
- 3
You can try it first
30-day free trial with no card required and no limits
- 4
It runs on Web
Web.
- 5
Scheduling
A booking widget, individual and group sessions, pre- and post-session forms, recurring appointments and sync with Google, Outlook and Apple calendars.
- 6
Client work between sessions
Action plans, metrics, worksheets, private and shared notes, and a client portal with SMS and email reminders.
- 7
Contracts and billing
Digital agreements with timestamps, recurring and installment invoices, packages and memberships paid through Stripe, Square or PayPal.
- 8
A 2.4 GPA, above 66 of 98
That is against the other course and community platforms we grade, on value, the free plan, features, ease of use and platforms.
- 9
Keep it
The plain part of CoachAccountable you could make: online courses, invoicing and reports. What surrounds it you could not. The 7 things listed below take a company, not a weekend.
CoachAccountable at a glance
- Pricing
- Free trial, from $20 per month for up to 2 clients
- Free plan
- No
- Free trial
- 30-day free trial with no card required and no limits
- Runs on
- Web
- Made by
- CoachAccountable, LLC, since 2012
- Category
- Courses & Communities
- Our grade
- 2.4 GPA, fair
The report card
Best for running a coaching practice and tracking clients
CoachAccountable handles scheduling, client work between sessions, contracts, billing and courses for coaches. Every plan has every feature, and the price follows your active clients, from $20 a month for 2 clients to $70 for 10. It works in a browser, and the pages list no mobile apps.
| Subject | Grade | Comment |
|---|---|---|
| Value for money | C | $20 a month for 2 clients, $70 for 10 and $250 for 50. The category's dearer quarter starts at $89, and a coach with 10 clients sits in the middle. |
| Free plan and trial | C | A 30-day free trial with no card and no limits, but no free plan after it. |
| Features | B | Scheduling, client work between sessions, contracts, billing, courses, team management and reporting. The listing shows no gap in the coaching job. |
| Ease of use | C | No store rating on record, and clients, programs and billing take setting up. |
| Platforms and integrations | B | Web with Stripe, Square, PayPal, Zoom and calendar links. No separate mobile apps are listed. |
An A is worth 4 points, a B 3, a C 2, a D 1 and an F nothing. The GPA is the average of the five.
Who CoachAccountable is for
- Fits if you coach a handful of clients and want billing and tracking in one place
- Works for coaches who want every feature on every plan
Who it is not for
- Pricey if you grow: $250 a month at 50 clients and $800 at 200
- Tight if you coach couples or groups, as each person counts as a separate client
- Watch out: SMS reminders work only in the US, Canada, the UK and Australia
- Not for you if you want an app, as the pages list no separate mobile apps
Good to know
Good for
- Solo coaches who want scheduling, billing and tracking in one tool
- Coaching firms with many coaches, since accounts are unlimited
- Coaches who sell packages and recurring programs
Worth knowing
- Cost follows active clients; each person in a group or couple counts as a separate client.
- No discounts for nonprofits or schools: the page says one plan applies to everyone.
- SMS reminders are available in the US, Canada, the UK and Australia only.
- Works in a browser with no installation; the pages list no separate mobile apps.
Part 02 · Pricing
What it costs
Every plan, the free plan, ways to pay less and how prices have moved
$20
A month to start
CoachAccountable is a paid product with a free trial, starting at $20 per month for up to 2 clients.
Starter
$20
per month for up to 2 active clients
Full system, unlimited coaches and administrators. Price rises with active clients.
Level 2
$70
per month for up to 10 active clients
The same features as every plan. Level 1 is $40 a month for 5 clients.
Level 4
$250
per month for up to 50 active clients
Level 3 is $120 a month for 20 clients, and Level 5 is $400 a month for 100.
Level 6
$800
per month for up to 200 active clients
Higher steps continue to $4,000 a month for 1,000 clients (Level 8).
Trying it first
30-day free trial with no card required and no limits
Read from coachaccountable.com on Nov 13, 2026.
Part 03 · Features
What it does
Its main features, where it runs, what it works with and who makes it
1
Place it runs: Web
Coaching practice software with client tracking and billing. Here is what it does, as its own site describes it, and what it covers: booking links, invoicing, reports, online courses.
Scheduling, client work between sessions, contracts, billing, courses, team management and reporting.
- Scheduling
- A booking widget, individual and group sessions, pre- and post-session forms, recurring appointments and sync with Google, Outlook and Apple calendars.
- Client work between sessions
- Action plans, metrics, worksheets, private and shared notes, and a client portal with SMS and email reminders.
- Contracts and billing
- Digital agreements with timestamps, recurring and installment invoices, packages and memberships paid through Stripe, Square or PayPal.
- Courses
- Self-paced, calendar-based and group courses with content drip and onboarding task automation.
- Team management
- Custom access roles, master coach permissions, coach oversight and engagement reports for coaching organizations.
- Reporting
- Invoicing, appointment, activity, follow-through and form-answer reports, filterable by group or company.
Where it runs
- Web
What it works with
- Stripe
- Square
- PayPal
- Zoom
- Google Calendar
- Outlook Calendar
- Zapier
CoachAccountable is made by CoachAccountable, LLC, and has been around since 2012.
Part 04 · Standing
Where it stands
Its grades against its category, and whether to keep it or make your own
66/98
Other course and community platforms it is graded above
CoachAccountable's GPA of 2.4 is higher than 66 of the 98 other course and community platforms we grade, and level with 16.
It stands best on features (B, above 56 of 98) and worst on value for money (C, above 17).
Its paid plans start at $20 a month, against a middle price of $36 for the category: 16 of the 65 others that charge start lower.
On features, ease of use and platforms it scores 2.7 out of 4. Nothing scores higher for less, though at least one tool matches that score at a lower price.
Each grade against the category
Every bar is all 99 course and community platforms we grade, cut by the letter each got. CoachAccountable’s own letter is outlined.
- CValue for moneyAbove 17 of 98
- CFree plan and trialAbove 34 of 98
- BFeaturesAbove 56 of 98
- CEase of useAbove 23 of 98
- BPlatforms and integrationsAbove 25 of 98
Price against what you get
Each dot is one of 78 course and community platforms. Further left costs less; higher up scores better on features, ease of use and platforms. CoachAccountable is the marked dot.
What paid plans start at, a month (each step along is roughly double) →
Keep it, or make your own?
Whether this is something you could build for yourself with an AI app builder, and what you would give up.
Keep it
The plain part of CoachAccountable you could make: online courses, invoicing and reports. What surrounds it you could not. The 7 things listed below take a company, not a weekend.
It is one of the better ones too: its GPA of 2.4 is higher than 66 of the 98 other course and community platforms we grade. It costs $240 a year.
What you could make
- Online courses, invoicing and reports: an app builder makes these well.
What you could not
- Booking pages that read and write other people's calendars and send the emails.
- It plugs into other products, Stripe, Square and PayPal among them.
- People on the other end: coaches. No app builder makes those.
- Hooks into the device itself: widgets.
- What a company asks for before it lets staff use something: roles and permissions.
- Sharing with other people, which means accounts and invitations.
- The depth: we grade its features B, which means it covers the whole job.
What this rests on. CoachAccountable’s listing: what it does, where it runs, what it plugs into and what it costs. It is a judgement about the kind of software this is. We have not built a replacement for it, and making your own means looking after it too. How we decide, and every tool’s verdict.
Part 05 · Alternatives
The alternatives
The tools it is most often weighed against, side by side
Practice Better, SimplePractice, Dubsado, HoneyBook and Acuity Scheduling
The 5 tools CoachAccountable is most often weighed against, with where each one differs from it.
- 2.2GPA
Practice Better
Free plan · from $25/mo
Practice software for nutrition, wellness and therapy, with programs.
- Practice Better has a free plan. CoachAccountable does not, though it has a free trial.
- Only Practice Better lists iOS and Android apps.
- CoachAccountable also covers booking links, invoicing and reports.
- 2.8GPA
SimplePractice
Free trial · from $49/mo
Practice management and EHR for private-practice therapists.
- Only SimplePractice lists iOS and Android apps.
- CoachAccountable also covers booking links, invoicing, reports and online courses.
- SimplePractice also covers transcription, clinical notes, insurance billing, telehealth and appointment booking.
- 2.4GPA
Dubsado
Free trial · from $335/yr
Client management, contracts and invoicing for service businesses.
- Only Dubsado lists iOS and Android apps.
- CoachAccountable also covers online courses.
- Dubsado also covers templates, workflow automation, time tracking and forms.
- 2.6GPA
HoneyBook
Free trial · from $29/mo
Client management, contracts and payments for independents.
- Only HoneyBook lists iOS and Android apps.
- CoachAccountable also covers reports and online courses.
- HoneyBook also covers templates, sales pipeline, workflow automation and forms.
- 2.2GPA
Acuity Scheduling
Free trial · from $16/mo
Appointment booking, payments and reminders for service businesses.
- Only Acuity Scheduling lists iOS and Android apps.
- CoachAccountable also covers reports and online courses.
Part 06 · Questions
Quick answers
The questions people ask about it, each answered in a line or two
12
Questions, each answered in a line or two
The short version of everything above, for when you only need the answer. Each one is told in full in its part of the guide.
Is CoachAccountable free?
No, CoachAccountable is a paid product, but you can try it first. 30-day free trial with no card required and no limits.
How much does CoachAccountable cost?
CoachAccountable lists 4 plans. Starter: $20 per month for up to 2 active clients.
What platforms does CoachAccountable work on?
CoachAccountable is available on Web.
Does CoachAccountable have an Android app?
No Android app was listed when its pages were read on Nov 13, 2026. CoachAccountable is listed for Web.
Does CoachAccountable have an iPhone app?
No iPhone app was listed when its pages were read on Nov 13, 2026. CoachAccountable is listed for Web.
Is CoachAccountable open source?
CoachAccountable is not described as open source on its own site, as read on Nov 13, 2026.
What does CoachAccountable integrate with?
CoachAccountable's listing names Stripe, Square, PayPal, Zoom, Google Calendar, Outlook Calendar and Zapier.
Who makes CoachAccountable?
CoachAccountable is made by CoachAccountable, LLC. It dates from 2012.
What are the alternatives to CoachAccountable?
The closest alternatives to CoachAccountable in our directory are Practice Better, SimplePractice, Dubsado, HoneyBook and Acuity Scheduling.
How does CoachAccountable compare with other course and community platforms?
CoachAccountable's GPA of 2.4 is higher than 66 of the 98 other course and community platforms we grade, and level with 16.
Is CoachAccountable good value for money?
ToolGPA grades CoachAccountable C for value for money. Its paid plans start at $20 a month, against a middle price of $36 for the category: 16 of the 65 others that charge start lower.
Could I make my own version of CoachAccountable?
The plain part of CoachAccountable you could make: online courses, invoicing and reports.
Where this guide comes from
The prices, plans, platforms and features were read from CoachAccountable’s own pages on Nov 13, 2026, and the grades were given on Nov 13, 2026. Graded from this listing, whose facts were read from CoachAccountable's own pages on 13 November 2026. Not based on using the product, and shorter than our full reviews.
Every tool we list gets five grades, A to F, each with its reason, and a GPA that averages them. How each is decided is at toolgpa.com/grades. This guide is ToolGPA’s own work; it is not made, paid for or approved by CoachAccountable, LLC. Prices change, so check coachaccountable.com before you buy.
Part 07 · About
About ToolGPA
Who made this guide, what else is on the site, and how to cite it
7,721
Tools graded, in 95 categories
ToolGPA grades software the way a school report grades a pupil: five subjects, a letter for each with the reason written beside it, and a GPA that averages them. Prices, plans and platforms are read from each maker’s own pages and dated, so you always know how fresh a figure is.
Every grade, review and ranking on ToolGPA is our own judgement. No company can pay for a grade or change one. Every tool on the site has a guide like this one, free to download and pass on. It all lives at toolgpa.com.
7,721
tools graded
95
categories
739
price changes on record
579
apps priced in 12 countries
What else is on toolgpa.com
- CoachAccountable, kept up to dateEverything in this guide, with prices and grades as they are todaytoolgpa.com/tools/coachaccountable
- How grades are givenThe rules behind every letter and every GPAtoolgpa.com/grades
- Value chartsWhat each tool costs against what it scores, for every categorytoolgpa.com/charts
- CompareAny two tools side by side, plan by plantoolgpa.com/compare
- Price changesEvery price rise and cut on record, each with its sourcetoolgpa.com/price-changes
- Prices by countryWhat apps cost on the App Store in 12 countriestoolgpa.com/prices-by-country
- Pay lessEvery public discount: yearly billing, students, nonprofitstoolgpa.com/save
- Keep or makeWhich tools are worth paying for, and which you could build yourselftoolgpa.com/keep-or-make
Scan for the live page
Prices and grades as they are today
Quoting this guide?
Please name ToolGPA and link to the live page, so readers can check the figures for themselves:
ToolGPA, "CoachAccountable: The Insider's Guide", checked Nov 13, 2026. https://toolgpa.com/tools/coachaccountable
Know someone choosing between course and community platforms?
Send them this guide: toolgpa.com/tools/coachaccountable/guide
ToolGPA elsewhere: youtube.com/@toolgpa
See our other guides
The best-graded course and community platforms after CoachAccountable, each with an Insider's Guide of its own.
- Courses & Communities Insider's GuideEvery one of the 99 course and community platforms we grade, compared
- Hylo Insider's GuideFree open-source platform for community groups and coordination3.2 GPA
- Academy LMS Insider's GuideWordPress LMS plugin with a free core and Pro licenses by site count2.8 GPA
- Circle Insider's GuideCommunity platform with courses, events, payments and branded apps2.8 GPA
Choosing software? Every tool graded, every price dated.
Compare tools at toolgpa.com ›Everything in this guide is ToolGPA’s own summary of what CoachAccountable’s pages, its app-store listings and public reviews said on the dates shown. Grades are our judgement under the rules at toolgpa.com/grades. Every grade, review and ranking on ToolGPA is our own judgement. No company can pay for a grade or change one. CoachAccountable is a trademark of its owner, and this guide is not made, paid for or approved by CoachAccountable, LLC. Prices and plans change: check coachaccountable.com before you buy.