The ExpenseIn Insider’s Guide
Everything we know about ExpenseIn in one document: what it costs, its grades, getting a refund, getting help and what else to look at. Read it here, or keep a copy.
ExpenseIn
The Insider’s Guide
Expense claims, receipt scanning and company cards for UK teams
Every plan, grade, refund rule and rival among spend and bill pay tools, read from ExpenseIn’s own pages.
Made by ExpenseIn · checked Nov 12, 2026 · toolgpa.com
Contents
- 01WelcomeWhat it is, who it suits, its grades and the ten things to know first
- 02What it costsEvery plan, the free plan, ways to pay less and how prices have moved
- 03What it doesIts main features, where it runs, what it works with and who makes it
- 04Where it standsIts grades against its category, and whether to keep it or make your own
- 05The alternativesThe tools it is most often weighed against, side by side
- 06Quick answersThe questions people ask about it, each answered in a line or two
- 07About ToolGPAWho made this guide, what else is on the site, and how to cite it
ToolGPA put this guide together from ExpenseIn’s own pages, its app-store listings and our grades. Every fact in it is on ExpenseIn’s page too, where it is kept up to date. Checked Nov 12, 2026.
Part 01 · Overview
Welcome
What it is, who it suits, its grades and the ten things to know first
2.0
GPA, above 39 of the 76 other spend and bill pay tools we grade
ExpenseIn is expense management software for submitting, approving, paying and reporting on expense claims. Employees capture receipts, mileage and time in a mobile app, and an optional expense card feeds transactions straight into claims. Plans are sold through a demo request, and the site publishes no prices.
To get you started, here are 7 things to know about ExpenseIn, taken from its own pages and our grades.
No price is shown on any plan, and the things bigger teams want, like SSO and the API, sit on the dearer ones.
- 1
Best for expense claims and company cards for UK teams
ExpenseIn covers receipt scanning, mileage, company cards, approvals and reimbursements, and it's built around UK businesses.
- 2
It runs on 3 platforms
Web, iOS and Android.
- 3
Receipt scanning
A photo of a receipt in the mobile app is read for amount, date and other details, and the receipt is stored with the claim.
- 4
Mileage with Google Maps
The app uses Google Maps to work out distance and the reimbursement for a mileage claim, and the vendor lists carbon emission calculations.
- 5
Expense cards
Cards have built-in spending controls and card transactions appear in the app for matching with receipts. Advanced and Complete plans list cashback of 0.50% and 0.75%.
- 6
A 2.0 GPA, above 39 of 76
That is against the other spend and bill pay tools we grade, on value, the free plan, features, ease of use and platforms.
- 7
Keep it
To replace ExpenseIn you would be making cards issued through a bank. That is not a weekend's work, with an AI app builder or without one.
ExpenseIn at a glance
- Pricing
- Paid
- Free plan
- No
- Free trial
- None stated
- Runs on
- Web, iOS, Android
- Made by
- ExpenseIn
- Category
- Spend & Bill Pay
- Our grade
- 2.0 GPA, fair
The report card
Best for expense claims and company cards for UK teams
ExpenseIn covers receipt scanning, mileage, company cards, approvals and reimbursements, and it's built around UK businesses. No price is shown on any plan, and the things bigger teams want, like SSO and the API, sit on the dearer ones.
| Subject | Grade | Comment |
|---|---|---|
| Value for money | C | No prices are published, so there's nothing to set against the category's middle of $12 a seat. Every plan says to book a demo. |
| Free plan and trial | F | No free plan and no trial. You book a demo. |
| Features | B | Receipt scanning, mileage with Google Maps, cards, policies, approvals and reimbursements, plus accounting links. Nothing in the core job is missing, though several extras sit on higher plans. |
| Ease of use | C | No rating on record. Policies, approvals and accounting links all need setting up. |
| Platforms and integrations | B | Web, iPhone and Android, plus Xero, QuickBooks Online, NetSuite, Sage and Business Central. The REST API is Complete plan only. |
An A is worth 4 points, a B 3, a C 2, a D 1 and an F nothing. The GPA is the average of the five.
Who ExpenseIn is for
- Fits if you run a UK business and want claims, cards and mileage in one place
- Works for finance teams that post expenses into Xero, QuickBooks or Sage
Who it is not for
- Skip it if you want to see a price before booking a demo, as none is published
- Not for you if you're outside the UK, since the site is built around UK data storage and HMRC rules
- Watch out: reimbursements carry extra charges that the plans page doesn't state
- Tight if you need SSO, multi-entity or card data feeds, which start at Advanced, or the API, which needs Complete
- Tight if you want to try before talking to sales, with no trial on the listing
Good to know
Good for
- UK organizations that want expense claims, cards and reimbursement in one system
- Finance teams that code expenses to an existing accounting package
- Charities and clubs paying one-off volunteer expenses
Worth knowing
- No prices are published: the Core, Advanced and Complete plans all say to book a demo.
- SSO, multi-entity, custom fields and corporate card data feeds start at Advanced; the REST API, receipt verification and carbon reporting need Complete.
- Reimbursements carry additional charges, which the plans page does not state.
- The site names UK data storage and HMRC compliance, so it is built around UK businesses.
Part 02 · Pricing
What it costs
Every plan, the free plan, ways to pay less and how prices have moved
ExpenseIn's current pricing could not be confirmed from its own site.
We could not confirm ExpenseIn’s current prices from its own site, so this guide lists no plans. expensein.com has them.
Part 03 · Features
What it does
Its main features, where it runs, what it works with and who makes it
3
Places it runs: Web, iOS and Android
Expense claims, receipt scanning and company cards for UK teams. Here is what it does, as its own site describes it, and what it covers: public API, reports, expense tracking, company cards.
Receipt scanning, mileage with Google Maps, cards, policies, approvals and reimbursements, plus accounting links.
- Receipt scanning
- A photo of a receipt in the mobile app is read for amount, date and other details, and the receipt is stored with the claim.
- Mileage with Google Maps
- The app uses Google Maps to work out distance and the reimbursement for a mileage claim, and the vendor lists carbon emission calculations.
- Expense cards
- Cards have built-in spending controls and card transactions appear in the app for matching with receipts. Advanced and Complete plans list cashback of 0.50% and 0.75%.
- Policies and approvals
- Policy rules are enforced automatically, with multi-stage approval, escalation and out-of-office cover. Receipt verification is on the Complete plan.
- Reimbursements
- Approved expenses can be paid out through ExpenseIn. The plans page notes that reimbursements carry additional charges.
- Accounting and payroll integrations
- The plans page lists Xero, QuickBooks Online, NetSuite, Sage products, Microsoft Business Central and SFTP file delivery, plus a REST API on the Complete plan.
Where it runs
- Web
- iOS
- Android
What it works with
- Xero
- QuickBooks Online
- NetSuite
- Sage Intacct
- Sage 50 Accounts
- Microsoft Business Central
- AccountsIQ
- Staffology
ExpenseIn is made by ExpenseIn.
Part 04 · Standing
Where it stands
Its grades against its category, and whether to keep it or make your own
39/76
Other spend and bill pay tools it is graded above
ExpenseIn's GPA of 2.0 is higher than 39 of the 76 other spend and bill pay tools we grade, and level with 6.
It stands best on features (B, above 61 of 76) and worst on free plan and trial (F, above 0).
Each grade against the category
Every bar is all 77 spend and bill pay tools we grade, cut by the letter each got. ExpenseIn’s own letter is outlined.
- CValue for moneyAbove 5 of 76
- FFree plan and trialAbove 0 of 76
- BFeaturesAbove 61 of 76
- CEase of useAbove 0 of 76
- BPlatforms and integrationsAbove 18 of 76
Keep it, or make your own?
Whether this is something you could build for yourself with an AI app builder, and what you would give up.
Keep it
To replace ExpenseIn you would be making cards issued through a bank. That is not a weekend's work, with an AI app builder or without one.
What you could make
- Expense tracking and reports: an app builder makes these well.
What you could not
- Cards issued through a bank.
- A real app for iOS and Android. Something home-made would be a web page.
- It plugs into other products, Xero, QuickBooks Online and NetSuite among them, and has an API.
- The depth: we grade its features B, which means it covers the whole job.
What this rests on. ExpenseIn’s listing: what it does, where it runs, what it plugs into and what it costs. It is a judgement about the kind of software this is. We have not built a replacement for it, and making your own means looking after it too. How we decide, and every tool’s verdict.
Part 05 · Alternatives
The alternatives
The tools it is most often weighed against, side by side
Webexpenses, Expensify, Rydoo, Zoho Expense and Pleo
The 5 tools ExpenseIn is most often weighed against, with where each one differs from it.
- 1.8GPA
Webexpenses
From £7.5/mo
Expense claims, receipt capture and expense cards for finance teams.
- Webexpenses also covers workflow automation.
- 2.8GPA
Expensify
Free plan · from $5/mo
Receipt scanning, expense reports and company cards, from $5 a member.
- Expensify has a free plan. ExpenseIn does not.
- Only Expensify lists a macOS app.
- Only Expensify lists a browser extension.
- 2.6GPA
Rydoo
Free trial · from $9/mo
Expense reports with an AI receipt scanner and multi-country rules.
- ExpenseIn also covers reports.
- 3.0GPA
Zoho Expense
Free plan · from $3/mo
Expense reports, receipt scanning and travel booking from Zoho.
- Zoho Expense has a free plan. ExpenseIn does not.
- 1.8GPA
Pleo
From $12/mo
Company spending cards and expense reports from Copenhagen.
- ExpenseIn also covers reports.
Part 06 · Questions
Quick answers
The questions people ask about it, each answered in a line or two
11
Questions, each answered in a line or two
The short version of everything above, for when you only need the answer. Each one is told in full in its part of the guide.
Is ExpenseIn free?
No. ExpenseIn is a paid product.
What platforms does ExpenseIn work on?
ExpenseIn is available on Web, iOS and Android.
Does ExpenseIn have a Windows app?
No Windows app was listed when its pages were read on Nov 12, 2026. ExpenseIn is listed for Web, iOS and Android.
Does ExpenseIn have a macOS app?
No macOS app was listed when its pages were read on Nov 12, 2026. ExpenseIn is listed for Web, iOS and Android.
Is ExpenseIn open source?
ExpenseIn is not described as open source on its own site, as read on Nov 12, 2026.
Does ExpenseIn have an API?
Yes. ExpenseIn offers a public API, according to its own site.
What does ExpenseIn integrate with?
ExpenseIn's listing names Xero, QuickBooks Online, NetSuite, Sage Intacct, Sage 50 Accounts, Microsoft Business Central, AccountsIQ and Staffology.
Who makes ExpenseIn?
ExpenseIn is made by a company of the same name.
What are the alternatives to ExpenseIn?
The closest alternatives to ExpenseIn in our directory are Webexpenses, Expensify, Rydoo, Zoho Expense and Pleo.
How does ExpenseIn compare with other spend and bill pay tools?
ExpenseIn's GPA of 2.0 is higher than 39 of the 76 other spend and bill pay tools we grade, and level with 6.
Could I make my own version of ExpenseIn?
To replace ExpenseIn you would be making cards issued through a bank. That is not a weekend's work, with an AI app builder or without one.
Where this guide comes from
The prices, plans, platforms and features were read from ExpenseIn’s own pages on Nov 12, 2026, and the grades were given on Nov 13, 2026. Graded from this listing, whose facts were read from ExpenseIn's own pages on 12 November 2026. Not based on using the product, and shorter than our full reviews.
Every tool we list gets five grades, A to F, each with its reason, and a GPA that averages them. How each is decided is at toolgpa.com/grades. This guide is ToolGPA’s own work; it is not made, paid for or approved by ExpenseIn. Prices change, so check expensein.com before you buy.
Part 07 · About
About ToolGPA
Who made this guide, what else is on the site, and how to cite it
7,721
Tools graded, in 95 categories
ToolGPA grades software the way a school report grades a pupil: five subjects, a letter for each with the reason written beside it, and a GPA that averages them. Prices, plans and platforms are read from each maker’s own pages and dated, so you always know how fresh a figure is.
Every grade, review and ranking on ToolGPA is our own judgement. No company can pay for a grade or change one. Every tool on the site has a guide like this one, free to download and pass on. It all lives at toolgpa.com.
7,721
tools graded
95
categories
739
price changes on record
579
apps priced in 12 countries
What else is on toolgpa.com
- ExpenseIn, kept up to dateEverything in this guide, with prices and grades as they are todaytoolgpa.com/tools/expensein
- How grades are givenThe rules behind every letter and every GPAtoolgpa.com/grades
- Value chartsWhat each tool costs against what it scores, for every categorytoolgpa.com/charts
- CompareAny two tools side by side, plan by plantoolgpa.com/compare
- Price changesEvery price rise and cut on record, each with its sourcetoolgpa.com/price-changes
- Prices by countryWhat apps cost on the App Store in 12 countriestoolgpa.com/prices-by-country
- Pay lessEvery public discount: yearly billing, students, nonprofitstoolgpa.com/save
- Keep or makeWhich tools are worth paying for, and which you could build yourselftoolgpa.com/keep-or-make
Scan for the live page
Prices and grades as they are today
Quoting this guide?
Please name ToolGPA and link to the live page, so readers can check the figures for themselves:
ToolGPA, "ExpenseIn: The Insider's Guide", checked Nov 12, 2026. https://toolgpa.com/tools/expensein
Know someone choosing between spend and bill pay tools?
Send them this guide: toolgpa.com/tools/expensein/guide
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See our other guides
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- Ramp Insider's GuideCorporate cards, expenses, travel and bill pay, with a free plan3.6 GPA
- Airwallex Insider's GuideMulti-currency business accounts, cards, bill pay and expenses3.2 GPA
Choosing software? Every tool graded, every price dated.
Compare tools at toolgpa.com ›Everything in this guide is ToolGPA’s own summary of what ExpenseIn’s pages, its app-store listings and public reviews said on the dates shown. Grades are our judgement under the rules at toolgpa.com/grades. Every grade, review and ranking on ToolGPA is our own judgement. No company can pay for a grade or change one. ExpenseIn is a trademark of its owner, and this guide is not made, paid for or approved by ExpenseIn. Prices and plans change: check expensein.com before you buy.