The Freelo Insider’s Guide
Everything we know about Freelo in one document: what it costs, its grades, getting a refund, getting help and what else to look at. Read it here, or keep a copy.
Freelo
The Insider’s Guide
Simple task and project management with time and cost reports
Every plan, grade, refund rule and rival among project management tools, read from Freelo’s own pages.
Made by Freelo Bay s.r.o. · checked Oct 9, 2026 · toolgpa.com
Contents
- 01WelcomeWhat it is, who it suits, its grades and the ten things to know first
- 02What it costsEvery plan, the free plan, ways to pay less and how prices have moved
- 03What it doesIts main features, where it runs, what it works with and who makes it
- 04Where it standsIts grades against its category, and whether to keep it or make your own
- 05The alternativesThe tools it is most often weighed against, side by side
- 06Quick answersThe questions people ask about it, each answered in a line or two
- 07About ToolGPAWho made this guide, what else is on the site, and how to cite it
ToolGPA put this guide together from Freelo’s own pages, its app-store listings and our grades. Every fact in it is on Freelo’s page too, where it is kept up to date. Checked Oct 9, 2026.
Part 01 · Overview
Welcome
What it is, who it suits, its grades and the ten things to know first
2.2
GPA, above 3 of the 79 other project management tools we grade
Freelo is a Czech task and project management app for teams and freelancers. Projects hold to-do lists and tasks with assignees, deadlines and a discussion thread, shown as rows, kanban columns, a calendar or a timeline. Time tracking with hour and cost reports is part of every plan, and the Business plan adds free guest accounts for clients, an API and connections for AI assistants.
To get you started, here are 9 things to know about Freelo, taken from its own pages and our grades.
- 1
Best for teams reporting hours and costs per project
Freelo is a Czech task and project app: projects, to-do lists, tasks and a comment thread on each one, with time tracking and hour and cost reports on every plan, the free one included.
- 2
Paid plans start at about $11.21 a month for each person
As its pricing page puts it: €10 per user / month, billed monthly (Lite; 14% off paid annually).
- 3
There is a free plan
3 active projects, you plus 3 invited users and 500 MB of shared storage, with row, kanban and calendar views, time tracking and reports.
- 4
It runs on 3 platforms
Web, iOS and Android, with a browser extension too.
- 5
Projects, to-do lists and tasks
Projects group to-do lists and tasks, each with an assignee, deadline, priority, attached files and its own comment thread.
- 6
Row, kanban, calendar and timeline views
Tasks can be shown as rows, kanban columns or a calendar on every plan. The Timeline (Gantt) view and task dependencies need Business or Premium.
- 7
Time tracking and reports
Time tracked on tasks feeds daily, weekly and monthly reports of hours and costs, with CSV export. These are included on every plan, including Free.
- 8
A 2.2 GPA, above 3 of 79
That is against the other project management tools we grade, on value, the free plan, features, ease of use and platforms.
- 9
Keep it
The plain part of Freelo you could make: tasks, kanban boards, Gantt & timelines, time tracking and mind mapping. What surrounds it you could not. The 5 things listed below take a company, not a weekend.
Freelo at a glance
- Pricing
- Free plan, from €10 per user / month, billed monthly (Lite; 14% off paid annually)
- Free plan
- Yes
- Free trial
- 14-day free trial of all features, no credit card; afterwards you pick a paid plan or the Free plan
- Runs on
- Web, iOS, Android, Browser extension
- Made by
- Freelo Bay s.r.o., since 2015
- Category
- Project Management
- Our grade
- 2.2 GPA, fair
The report card
Best for teams reporting hours and costs per project
Freelo is a Czech task and project app: projects, to-do lists, tasks and a comment thread on each one, with time tracking and hour and cost reports on every plan, the free one included. But the timeline, dependencies, custom fields, the API and AI all need Business or Premium, a single Business license is €49 a month, prices are in euros before VAT, and there's no desktop app.
| Subject | Grade | Comment |
|---|---|---|
| Value for money | D | Lite is €10 a user a month and stops at 9 users, which is already the dear end of this category for plain task lists. The timeline, dependencies, custom fields and API all sit on Business, and Business is €10.90 a user at 10 users, €49 a month if you're on your own. That's a lot for one person. |
| Free plan and trial | C | Free covers 3 active projects, you plus 3 invited users and 500 MB of shared storage. Time tracking and reports are included, but three projects and three people is a wall you'll hit in a month. |
| Features | B | Tasks with assignees, deadlines and their own comment thread, as rows, kanban, a calendar or a timeline, plus time tracking that feeds hour and cost reports, forms that create tasks, mind maps and guest accounts. The timeline, dependencies and custom fields wait on Business. |
| Ease of use | C | No store rating on record. The structure is simple enough, projects then to-do lists then tasks, but it's still a web app you set up project by project, and the 14-day trial is there because you'll need a look round first. |
| Platforms and integrations | B | Web, iPhone, Android and a browser extension, with no native desktop app: the help centre tells you to install the web app as a PWA instead. It connects to Teams, Outlook, Gmail, Google Calendar, Make and n8n, and the API comes with Business. |
An A is worth 4 points, a B 3, a C 2, a D 1 and an F nothing. The GPA is the average of the five.
Who Freelo is for
- Fits if you're a freelancer or small team bringing clients in as guests
- Works for teams that report hours and costs per task and project
Who it is not for
- Pricey if you work alone and want everything, as a single Business license is €49 a month paid annually
- Tight if you're staying free, with 3 active projects, 3 invited users and 500 MB, and Lite stops at 9 users
- Skip it if you need a timeline, task dependencies, custom fields, the API or AI, which all need Business or Premium
- Not for you if you want a proper desktop app, because there's only the web app installed as a PWA
- Watch out: prices are in euros and exclude VAT, and the €6.45 Lite price on the page is a first-year promo rate
Good to know
Good for
- Small teams and freelancers who bring clients in as guests
- Teams that report hours and costs per task and project
- Czech-speaking teams that want support in their own language
Worth knowing
- Prices are in euros and exclude VAT. The Business per-user price depends on team size: a single license is €49 a month, paid annually.
- The Free plan allows 3 active projects, 3 invited users and 500 MB, and Lite stops at 9 users.
- Timeline (Gantt), task dependencies, custom fields, the API and AI integration all need Business or Premium.
- There is no native desktop app; the help center describes installing the web app as a PWA instead.
Part 02 · Pricing
What it costs
Every plan, the free plan, ways to pay less and how prices have moved
~$11.21
A month to start, for each person. There is a free plan too
Freelo has a free plan. Paid plans start at €10 per user / month, billed monthly (Lite; 14% off paid annually).
Time tracking and reports are included, but three projects and three people is a wall you'll hit in a month.
Free
€0
Up to 3 active projects, you and 3 invited users, and 500 MB of shared storage. Row, kanban and calendar views, time tracking and reports.
Lite
€10
per user / month, billed monthly; 14% less paid annually
Up to 9 users, unlimited projects, 15 GB of storage and mind maps. The page currently shows a promo-code price of €6.45 for the first year, paid annually.
Business
€10.90
per user / month, paid annually, at 10 users; €12.75 monthly
All features, 100 free guests and 200 GB. The per-user price depends on team size: €49 for 1 user, €8.55 at 20 to 39 and €6.73 at 100 or more, paid annually.
Premium
€19.90
per user / month, billed annually; €23.14 billed monthly
Everything in Business for 5 or more users, with 200 free guests, 1 TB of storage and 4 hours of project management consultation a year.
Enterprise
Custom
A customized plan for large companies, arranged with the sales team.
The free plan
3 active projects, you plus 3 invited users and 500 MB of shared storage, with row, kanban and calendar views, time tracking and reports.
Trying it first
14-day free trial of all features, no credit card; afterwards you pick a paid plan or the Free plan
Read from freelo.io on Oct 9, 2026.
Ways to pay less
Annual discount
14% off with annual payment
The pricing page gives a 14% discount for annual payment, which also opens the option of paying by bank transfer on invoice.
Stated on freelo.io
Part 03 · Features
What it does
Its main features, where it runs, what it works with and who makes it
4
Places it runs: Web, iOS, Android and Browser extension
Simple task and project management with time and cost reports. Here is what it does, as its own site describes it, and what it covers: public API, AI features, tasks, kanban boards, Gantt & timelines, time tracking, mind mapping.
The timeline, dependencies and custom fields wait on Business.
- Projects, to-do lists and tasks
- Projects group to-do lists and tasks, each with an assignee, deadline, priority, attached files and its own comment thread.
- Row, kanban, calendar and timeline views
- Tasks can be shown as rows, kanban columns or a calendar on every plan. The Timeline (Gantt) view and task dependencies need Business or Premium.
- Time tracking and reports
- Time tracked on tasks feeds daily, weekly and monthly reports of hours and costs, with CSV export. These are included on every plan, including Free.
- Guest accounts
- Business includes up to 100 free guest accounts and Premium up to 200, for clients and freelancers who do not need a full license.
- AI connections
- An MCP server and a Claude skill let AI assistants read and update tasks, and the built-in ToDoo assistant answers questions from Freelo's documentation.
- Forms
- Freelo Forms collect requests or feedback from anyone, and each submission creates a task in a chosen project and to-do list.
Where it runs
- Web
- iOS
- Android
- Browser extension
What it works with
- Microsoft Teams
- Microsoft Outlook
- Gmail
- Google Calendar
- Make
- n8n
- Claude
Freelo is made by Freelo Bay s.r.o., and has been around since 2015.
Part 04 · Standing
Where it stands
Its grades against its category, and whether to keep it or make your own
3/79
Other project management tools it is graded above
Freelo's GPA of 2.2 is higher than 3 of the 79 other project management tools we grade, and level with 16.
It stands best on features (B, above 27 of 79) and worst on value for money (D, above 0).
Its paid plans start at about $11.21 a month for each person, against a middle price of $8 for the category: 58 of the 74 others that charge start lower.
On features, ease of use and platforms it scores 2.7 out of 4. 24 tools score higher and cost less.
Each grade against the category
Every bar is all 80 project management tools we grade, cut by the letter each got. Freelo’s own letter is outlined.
- DValue for moneyAbove 0 of 79
- CFree plan and trialAbove 4 of 79
- BFeaturesAbove 27 of 79
- CEase of useAbove 2 of 79
- BPlatforms and integrationsAbove 6 of 79
Price against what you get
Each dot is one of 78 project management tools. Further left costs less; higher up scores better on features, ease of use and platforms. Freelo is the marked dot.
What paid plans start at, a month (each step along is roughly double) →
Keep it, or make your own?
Whether this is something you could build for yourself with an AI app builder, and what you would give up.
Keep it
The plain part of Freelo you could make: tasks, kanban boards, Gantt & timelines, time tracking and mind mapping. What surrounds it you could not. The 5 things listed below take a company, not a weekend.
That makes this kind of software worth paying for, not this one in particular: 60 of the 79 other project management tools grade higher. It costs $134.47 a year.
What you could make
- Tasks, kanban boards, Gantt & timelines, time tracking and mind mapping: an app builder makes these well.
What you could not
- A real app for iOS and Android. Something home-made would be a web page.
- It is priced for each person, which means accounts and billing for a team.
- It plugs into other products, Microsoft Teams, Microsoft Outlook and Gmail among them, and has an API.
- AI features, unless you pay a model provider for each request yourself.
- The depth: we grade its features B, which means it covers the whole job.
What this rests on. Freelo’s listing: what it does, where it runs, what it plugs into and what it costs. It is a judgement about the kind of software this is. We have not built a replacement for it, and making your own means looking after it too. How we decide, and every tool’s verdict.
Part 05 · Alternatives
The alternatives
The tools it is most often weighed against, side by side
Basecamp, Asana, Trello, Paymo and Freedcamp
The 5 tools Freelo is most often weighed against, with where each one differs from it.
- 2.8GPA
Basecamp
Free plan · from $25/mo
Flat-priced project management with chat, to-dos and files.
- Only Freelo lists a browser extension.
- Only Basecamp lists macOS and Windows apps.
- Freelo also covers Gantt & timelines and mind mapping.
- 3.0GPA
Asana
Free plan · from $10.99/mo
Work management for projects, goals and cross-team workflows.
- Only Freelo lists a browser extension.
- Only Asana lists macOS and Windows apps.
- Freelo also covers time tracking and mind mapping.
- 2.8GPA
Trello
Free plan · from $5/mo
Kanban boards with an inbox, planner and built-in automation.
- Only Freelo lists a browser extension.
- Only Trello lists macOS and Windows apps.
- Freelo also covers time tracking and mind mapping.
- 2.4GPA
Paymo
Free plan · from $5.9/mo
Project management with time tracking and client invoicing.
- Only Freelo lists a browser extension.
- Only Paymo lists macOS, Windows and Linux apps.
- Freelo also covers mind mapping.
- 3.2GPA
Freedcamp
Free plan · from $1.49/mo
Project management suite with a free plan for unlimited users.
- Only Freelo lists a browser extension.
- Only Freedcamp lists macOS and Windows apps.
- Freelo also covers mind mapping.
Part 06 · Questions
Quick answers
The questions people ask about it, each answered in a line or two
15
Questions, each answered in a line or two
The short version of everything above, for when you only need the answer. Each one is told in full in its part of the guide.
Is Freelo free?
Freelo has a free plan. 3 active projects, you plus 3 invited users and 500 MB of shared storage, with row, kanban and calendar views, time tracking and reports.
How much does Freelo cost?
Freelo lists 5 plans. Free: €0.
What platforms does Freelo work on?
Freelo is available on Web, iOS and Android. It also has a browser extension.
Does Freelo offer any discounts?
Freelo publicly lists the following: 14% off with annual payment.
Does Freelo have a Windows app?
No Windows app was listed when its pages were read on Oct 9, 2026. Freelo is listed for Web, iOS and Android.
Does Freelo have a macOS app?
No macOS app was listed when its pages were read on Oct 9, 2026. Freelo is listed for Web, iOS and Android.
Is Freelo open source?
Freelo is not described as open source on its own site, as read on Oct 9, 2026.
Does Freelo have an API?
Yes. Freelo offers a public API, according to its own site.
What does Freelo integrate with?
Freelo's listing names Microsoft Teams, Microsoft Outlook, Gmail, Google Calendar, Make, n8n and Claude.
Does Freelo have a free trial?
Yes. 14-day free trial of all features, no credit card; afterwards you pick a paid plan or the Free plan.
Who makes Freelo?
Freelo is made by Freelo Bay s.r.o. It dates from 2015.
What are the alternatives to Freelo?
The closest alternatives to Freelo in our directory are Basecamp, Asana, Trello, Paymo and Freedcamp.
How does Freelo compare with other project management tools?
Freelo's GPA of 2.2 is higher than 3 of the 79 other project management tools we grade, and level with 16.
Is Freelo good value for money?
ToolGPA grades Freelo D for value for money. Its paid plans start at about $11.21 a month for each person, against a middle price of $8 for the category: 58 of the 74 others that charge start lower.
Could I make my own version of Freelo?
The plain part of Freelo you could make: tasks, kanban boards, Gantt & timelines, time tracking and mind mapping.
Where this guide comes from
The prices, plans, platforms and features were read from Freelo’s own pages on Oct 9, 2026, and the grades were given on Oct 10, 2026. Graded from this listing, whose facts were read from Freelo's own pages on 9 October 2026. Also tested with a demo account on 2026-03-11.
Every tool we list gets five grades, A to F, each with its reason, and a GPA that averages them. How each is decided is at toolgpa.com/grades. This guide is ToolGPA’s own work; it is not made, paid for or approved by Freelo Bay s.r.o. Prices change, so check freelo.io before you buy.
Part 07 · About
About ToolGPA
Who made this guide, what else is on the site, and how to cite it
3,189
Tools graded, in 94 categories
ToolGPA grades software the way a school report grades a pupil: five subjects, a letter for each with the reason written beside it, and a GPA that averages them. Prices, plans and platforms are read from each maker’s own pages and dated, so you always know how fresh a figure is.
Every grade, review and ranking on ToolGPA is our own judgement. No company can pay for a grade or change one. Every tool on the site has a guide like this one, free to download and pass on. It all lives at toolgpa.com.
3,189
tools graded
94
categories
426
price changes on record
579
apps priced in 12 countries
What else is on toolgpa.com
- Freelo, kept up to dateEverything in this guide, with prices and grades as they are todaytoolgpa.com/tools/freelo
- How grades are givenThe rules behind every letter and every GPAtoolgpa.com/grades
- Value chartsWhat each tool costs against what it scores, for every categorytoolgpa.com/charts
- CompareAny two tools side by side, plan by plantoolgpa.com/compare
- Price changesEvery price rise and cut on record, each with its sourcetoolgpa.com/price-changes
- Prices by countryWhat apps cost on the App Store in 12 countriestoolgpa.com/prices-by-country
- Pay lessEvery public discount: yearly billing, students, nonprofitstoolgpa.com/save
- Keep or makeWhich tools are worth paying for, and which you could build yourselftoolgpa.com/keep-or-make
Scan for the live page
Prices and grades as they are today
Quoting this guide?
Please name ToolGPA and link to the live page, so readers can check the figures for themselves:
ToolGPA, "Freelo: The Insider's Guide", checked Oct 9, 2026. https://toolgpa.com/tools/freelo
Know someone choosing between project management tools?
Send them this guide: toolgpa.com/tools/freelo/guide
ToolGPA elsewhere: youtube.com/@toolgpa
See our other guides
The best-graded project management tools after Freelo, each with an Insider's Guide of its own.
- Project Management Insider's GuideEvery one of the 80 project management tools we grade, compared
- GitHub Issues Insider's GuideIssue tracking and project planning built into GitHub3.4 GPA
- Freedcamp Insider's GuideProject management suite with a free plan for unlimited users3.2 GPA
- Huly Insider's GuideOpen-source project management with chat, docs and video calls3.2 GPA
Choosing software? Every tool graded, every price dated.
Compare tools at toolgpa.com ›Everything in this guide is ToolGPA’s own summary of what Freelo’s pages, its app-store listings and public reviews said on the dates shown. Grades are our judgement under the rules at toolgpa.com/grades. Every grade, review and ranking on ToolGPA is our own judgement. No company can pay for a grade or change one. Freelo is a trademark of its owner, and this guide is not made, paid for or approved by Freelo Bay s.r.o. Prices and plans change: check freelo.io before you buy.