The Koalendar Insider’s Guide
Everything we know about Koalendar in one document: what it costs, its grades, getting a refund, getting help and what else to look at. Read it here, or keep a copy.
Koalendar
The Insider’s Guide
Booking pages with unlimited bookings on the free plan
Every plan, grade, refund rule and rival among calendar and scheduling apps, read from Koalendar’s own pages.
Made by Koalendar · checked Oct 5, 2026 · toolgpa.com
Contents
- 01WelcomeWhat it is, who it suits, its grades and the ten things to know first
- 02What it costsEvery plan, the free plan, ways to pay less and how prices have moved
- 03What it doesIts main features, where it runs, what it works with and who makes it
- 04Where it standsIts grades against its category, and whether to keep it or make your own
- 05The alternativesThe tools it is most often weighed against, side by side
- 06Quick answersThe questions people ask about it, each answered in a line or two
- 07About ToolGPAWho made this guide, what else is on the site, and how to cite it
ToolGPA put this guide together from Koalendar’s own pages, its app-store listings and our grades. Every fact in it is on Koalendar’s page too, where it is kept up to date. Checked Oct 5, 2026.
Part 01 · Overview
Welcome
What it is, who it suits, its grades and the ten things to know first
2.4
GPA, above 18 of the 74 other calendar and scheduling apps we grade
Koalendar is scheduling and appointment booking software for professionals, teachers and small teams. Invitees book from a branded page that checks the host's Google, Outlook or iCloud calendars and translates itself into the visitor's language. The free plan has no cap on bookings or booking pages, and the paid Pro plan, priced per seat, adds payments, reminders, group sessions and team scheduling.
To get you started, here are 9 things to know about Koalendar, taken from its own pages and our grades.
No rating on record, and there's setting up to do before anyone can book: connect a calendar, set your hours, build the page.
- 1
Best for free booking pages with no cap on bookings
Koalendar gives you booking pages with no limit on bookings or pages, free with no time limit.
- 2
Paid plans start at $6.99 a month for each person
As its pricing page puts it: $6.99 per seat / month, billed annually ($9.99 billed monthly).
- 3
There is a free plan
Free forever plan: unlimited bookings and booking pages, sync with 2 calendars, Google Meet links, website embeds, mobile apps and booking pages in 30+ languages.
- 4
It runs on 3 platforms
Web, iOS and Android, with a browser extension too.
- 5
Booking pages
Unlimited booking pages with a custom link, logo and brand colors on every plan. Pages detect the visitor's time zone and are translated into more than 30 languages.
- 6
Calendar sync
Checks Google, Outlook and iCloud calendars for conflicts and writes new bookings back. The Free plan connects 2 calendars; Pro has no limit.
- 7
Team and resource scheduling
Pro adds round robin distribution, collective events with several hosts, and letting invitees pick a provider. A seat can be a person or a bookable resource such as a room.
- 8
A 2.4 GPA, above 18 of 74
That is against the other calendar and scheduling apps we grade, on value, the free plan, features, ease of use and platforms.
- 9
Keep it
To replace Koalendar you would be making connections to other products, each kept working as those products change. That is not a weekend's work, with an AI app builder or without one.
Koalendar at a glance
- Pricing
- Free plan, from $6.99 per seat / month, billed annually ($9.99 billed monthly)
- Free plan
- Yes
- Free trial
- 7-day free trial of all features on every new account, no credit card required
- Runs on
- Web, iOS, Android, Browser extension
- Made by
- Koalendar, since 2020
- Category
- Calendar & Scheduling
- Our grade
- 2.4 GPA, fair
The report card
Best for free booking pages with no cap on bookings
Koalendar gives you booking pages with no limit on bookings or pages, free with no time limit. Free has no reminders, no payments and no group sessions, syncs 2 calendars and offers only Google Meet for video. Those need Pro at $6.99 a seat billed annually, every bookable room counts as a seat, and Koalendar is testing higher prices on some new visitors.
| Subject | Grade | Comment |
|---|---|---|
| Value for money | C | Pro is $6.99 a seat a month billed annually, $9.99 monthly, so above this category's $6 middle. Two things to watch: rooms and equipment count as paid seats, and Koalendar is testing new pricing, with some new visitors shown $9 instead. |
| Free plan and trial | B | Free with no time limit: unlimited bookings and booking pages, 2 synced calendars, website embeds and the phone apps. You go without reminders, payments, group sessions and any video link but Google Meet. |
| Features | C | The booking job: pages in 30-plus languages, round robin, collective events, group sessions, bookable rooms, Stripe or PayPal with taxes and coupons. That's a smaller job than a calendar, though, and the listing shows no API and no reporting, with Zapier the only automation link. |
| Ease of use | C | No rating on record, and there's setting up to do before anyone can book: connect a calendar, set your hours, build the page. Once it's live, pages pick up the visitor's time zone and language themselves. |
| Platforms and integrations | B | Web, iPhone and Android apps and extensions for Chrome, Edge and Brave, syncing Google, Outlook and iCloud, with Zoom, Meet, Teams, Stripe and Zapier. No desktop app, and no API on any plan. |
An A is worth 4 points, a B 3, a C 2, a D 1 and an F nothing. The GPA is the average of the five.
Who Koalendar is for
- Fits if you're a tutor or solo professional who wants unlimited bookings on a free plan
- Works for booking rooms or equipment alongside people, with each one a paid seat on Pro
Who it is not for
- Tight if you're staying free and need reminders, Zoom links or more than 2 calendars
- Pricey if you have lots of rooms to book, because every bookable resource is a paid seat
- Skip it if you want an API or reporting, which the listing doesn't show
- Watch out: Koalendar is testing new pricing, with some visitors shown Pro at $9 a seat billed annually
- Watch out: SMS reminders cost extra by usage, and HIPAA with a BAA is an add-on on request
Good to know
Good for
- Solo professionals and teachers who want unlimited free bookings
- Small businesses that take payment when a client books
- Booking rooms or other shared resources alongside people
Worth knowing
- The Free plan syncs 2 calendars, offers only Google Meet for video links and has no reminders, payments, group sessions or custom form questions.
- Koalendar is testing new pricing: some new visitors are shown Pro at $9 per seat / month on annual billing ($12 monthly) with an added Business or Premium tier.
- A seat is any bookable user or resource, so rooms and equipment count toward the bill. SMS reminders cost extra.
- HIPAA support with a BAA is sold as an add-on on request.
Part 02 · Pricing
What it costs
Every plan, the free plan, ways to pay less and how prices have moved
$6.99
A month to start, for each person. There is a free plan too
Koalendar has a free plan. Paid plans start at $6.99 per seat / month, billed annually ($9.99 billed monthly).
You go without reminders, payments, group sessions and any video link but Google Meet.
Free
$0
Unlimited bookings and booking pages, 2 synced calendars, Google Meet links, embeds, mobile apps and browser extensions.
Pro
$6.99
per seat / month, billed annually ($9.99 billed monthly)
Unlimited calendars, round robin and collective events, group sessions, payments, email and SMS reminders, form questions, Zapier and no Koalendar branding.
The free plan
Free forever plan: unlimited bookings and booking pages, sync with 2 calendars, Google Meet links, website embeds, mobile apps and booking pages in 30+ languages.
Trying it first
7-day free trial of all features on every new account, no credit card required
Read from koalendar.com on Oct 5, 2026.
Ways to pay less
Annual discount
Save 30% with annual billing
Koalendar's pricing page lists a 30% saving on annual billing: Pro is $6.99 per seat / month instead of $9.99.
Stated on koalendar.comEducation
Special offers for schools and nonprofits
The pricing FAQ says schools, universities and nonprofits can get special offers by contacting the sales team. No rate is published.
Stated on koalendar.com
Part 03 · Features
What it does
Its main features, where it runs, what it works with and who makes it
4
Places it runs: Web, iOS, Android and Browser extension
Booking pages with unlimited bookings on the free plan. Here is what it does, as its own site describes it, and what it covers: booking links, workflow automation.
That's a smaller job than a calendar, though, and the listing shows no API and no reporting, with Zapier the only automation link.
- Booking pages
- Unlimited booking pages with a custom link, logo and brand colors on every plan. Pages detect the visitor's time zone and are translated into more than 30 languages.
- Calendar sync
- Checks Google, Outlook and iCloud calendars for conflicts and writes new bookings back. The Free plan connects 2 calendars; Pro has no limit.
- Team and resource scheduling
- Pro adds round robin distribution, collective events with several hosts, and letting invitees pick a provider. A seat can be a person or a bookable resource such as a room.
- Payments at booking
- Pro collects payment through Stripe or a PayPal request in 150+ currencies, with taxes and coupon codes. Koalendar says it takes no commission.
- Reminders and follow-ups
- Calendar invitations are free. Pro adds email reminders, custom notifications and follow-up emails, plus SMS reminders that are charged by usage.
- Mobile apps and extensions
- iPhone and Android apps manage bookings and share links, and browser extensions for Chrome, Edge and Brave give quick access to booking pages.
Where it runs
- Web
- iOS
- Android
- Browser extension
What it works with
- Google Calendar
- Outlook Calendar
- iCloud Calendar
- Zoom
- Google Meet
- Microsoft Teams
- Stripe
- Zapier
Koalendar is made by Koalendar, and has been around since 2020.
Part 04 · Standing
Where it stands
Its grades against its category, and whether to keep it or make your own
18/74
Other calendar and scheduling apps it is graded above
Koalendar's GPA of 2.4 is higher than 18 of the 74 other calendar and scheduling apps we grade, and level with 11.
It stands best on free plan and trial (B, above 41 of 74) and worst on ease of use (C, above 0).
Its paid plans start at $6.99 a month for each person, against a middle price of $6 for the category: 28 of the 52 others that charge start lower.
On features, ease of use and platforms it scores 2.3 out of 4. 22 tools score higher and cost less.
Each grade against the category
Every bar is all 75 calendar and scheduling apps we grade, cut by the letter each got. Koalendar’s own letter is outlined.
- CValue for moneyAbove 10 of 74
- BFree plan and trialAbove 41 of 74
- CFeaturesAbove 3 of 74
- CEase of useAbove 0 of 74
- BPlatforms and integrationsAbove 25 of 74
Price against what you get
Each dot is one of 67 calendar and scheduling apps. Further left costs less; higher up scores better on features, ease of use and platforms. Koalendar is the marked dot.
What paid plans start at, a month (each step along is roughly double) →
Keep it, or make your own?
Whether this is something you could build for yourself with an AI app builder, and what you would give up.
Keep it
To replace Koalendar you would be making connections to other products, each kept working as those products change. That is not a weekend's work, with an AI app builder or without one.
That makes this kind of software worth paying for, not this one in particular: 45 of the 74 other calendar and scheduling apps grade higher. It costs $83.88 a year.
What you could not
- Connections to other products, each kept working as those products change.
- Booking pages that read and write other people's calendars and send the emails.
- A real app for iOS and Android. Something home-made would be a web page.
- It is priced for each person, which means accounts and billing for a team.
What this rests on. Koalendar’s listing: what it does, where it runs, what it plugs into and what it costs. It is a judgement about the kind of software this is. We have not built a replacement for it, and making your own means looking after it too. How we decide, and every tool’s verdict.
Part 05 · Alternatives
The alternatives
The tools it is most often weighed against, side by side
Calendly, zcal, TidyCal, Cal.com and YouCanBookMe
The 5 tools Koalendar is most often weighed against, with where each one differs from it.
- 2.8GPA
Calendly
Free plan · from $10/mo
Booking links and team scheduling for external meetings.
- Koalendar also covers workflow automation.
- Calendly also covers meeting notes and transcription.
- 2.4GPA
zcal
Free plan · from $7/mo
Free booking links with heavily customizable scheduling pages.
- Only Koalendar lists iOS and Android apps.
- Only Koalendar lists a browser extension.
- Koalendar also covers workflow automation.
- 2.8GPA
TidyCal
Free plan · from $29 one-time
Booking pages with paid bookings and one-time lifetime plans.
- Only Koalendar lists iOS and Android apps.
- Only Koalendar lists a browser extension.
- TidyCal can be bought with a one-time purchase.
- 3.0GPA
Cal.com
Free plan · from $12/mo
Scheduling platform with a free plan, API and embeds.
- Only Cal.com lists macOS, Windows and Linux apps.
- Cal.com is self-hostable, according to its own site.
- 2.2GPA
YouCanBookMe
Free plan · from $7.20/mo
Customizable booking pages for small businesses and teams.
- Only Koalendar lists iOS and Android apps.
- YouCanBookMe also covers reports.
Part 06 · Questions
Quick answers
The questions people ask about it, each answered in a line or two
15
Questions, each answered in a line or two
The short version of everything above, for when you only need the answer. Each one is told in full in its part of the guide.
Is Koalendar free?
Koalendar has a free plan. Free forever plan: unlimited bookings and booking pages, sync with 2 calendars, Google Meet links, website embeds, mobile apps and booking pages in 30+ languages.
How much does Koalendar cost?
Koalendar lists 2 plans. Free: $0.
What platforms does Koalendar work on?
Koalendar is available on Web, iOS and Android. It also has a browser extension.
Does Koalendar offer any discounts?
Koalendar publicly lists the following: Save 30% with annual billing; Special offers for schools and nonprofits.
Does Koalendar have a Windows app?
No Windows app was listed when its pages were read on Oct 5, 2026. Koalendar is listed for Web, iOS and Android.
Does Koalendar have a macOS app?
No macOS app was listed when its pages were read on Oct 5, 2026. Koalendar is listed for Web, iOS and Android.
Is Koalendar open source?
Koalendar is not described as open source on its own site, as read on Oct 5, 2026.
What does Koalendar integrate with?
Koalendar's listing names Google Calendar, Outlook Calendar, iCloud Calendar, Zoom, Google Meet, Microsoft Teams, Stripe and Zapier.
Does Koalendar have a student discount?
Special offers for schools and nonprofits. The pricing FAQ says schools, universities and nonprofits can get special offers by contacting the sales team.
Does Koalendar have a free trial?
Yes. 7-day free trial of all features on every new account, no credit card required.
Who makes Koalendar?
Koalendar is made by a company of the same name. It dates from 2020.
What are the alternatives to Koalendar?
The closest alternatives to Koalendar in our directory are Calendly, zcal, TidyCal, Cal.com and YouCanBookMe.
How does Koalendar compare with other calendar and scheduling apps?
Koalendar's GPA of 2.4 is higher than 18 of the 74 other calendar and scheduling apps we grade, and level with 11.
Is Koalendar good value for money?
ToolGPA grades Koalendar C for value for money. Its paid plans start at $6.99 a month for each person, against a middle price of $6 for the category: 28 of the 52 others that charge start lower.
Could I make my own version of Koalendar?
To replace Koalendar you would be making connections to other products, each kept working as those products change.
Where this guide comes from
The prices, plans, platforms and features were read from Koalendar’s own pages on Oct 5, 2026, and the grades were given on Oct 10, 2026. Graded from this listing, whose facts were read from Koalendar's own pages on 5 October 2026. Also tested with a demo account on 2026-03-27.
Every tool we list gets five grades, A to F, each with its reason, and a GPA that averages them. How each is decided is at toolgpa.com/grades. This guide is ToolGPA’s own work; it is not made, paid for or approved by Koalendar. Prices change, so check koalendar.com before you buy.
Part 07 · About
About ToolGPA
Who made this guide, what else is on the site, and how to cite it
3,189
Tools graded, in 94 categories
ToolGPA grades software the way a school report grades a pupil: five subjects, a letter for each with the reason written beside it, and a GPA that averages them. Prices, plans and platforms are read from each maker’s own pages and dated, so you always know how fresh a figure is.
Every grade, review and ranking on ToolGPA is our own judgement. No company can pay for a grade or change one. Every tool on the site has a guide like this one, free to download and pass on. It all lives at toolgpa.com.
3,189
tools graded
94
categories
426
price changes on record
579
apps priced in 12 countries
What else is on toolgpa.com
- Koalendar, kept up to dateEverything in this guide, with prices and grades as they are todaytoolgpa.com/tools/koalendar
- How grades are givenThe rules behind every letter and every GPAtoolgpa.com/grades
- Value chartsWhat each tool costs against what it scores, for every categorytoolgpa.com/charts
- CompareAny two tools side by side, plan by plantoolgpa.com/compare
- Price changesEvery price rise and cut on record, each with its sourcetoolgpa.com/price-changes
- Prices by countryWhat apps cost on the App Store in 12 countriestoolgpa.com/prices-by-country
- Pay lessEvery public discount: yearly billing, students, nonprofitstoolgpa.com/save
- Keep or makeWhich tools are worth paying for, and which you could build yourselftoolgpa.com/keep-or-make
Scan for the live page
Prices and grades as they are today
Quoting this guide?
Please name ToolGPA and link to the live page, so readers can check the figures for themselves:
ToolGPA, "Koalendar: The Insider's Guide", checked Oct 5, 2026. https://toolgpa.com/tools/koalendar
Know someone choosing between calendar and scheduling apps?
Send them this guide: toolgpa.com/tools/koalendar/guide
ToolGPA elsewhere: youtube.com/@toolgpa
See our other guides
The best-graded calendar and scheduling apps after Koalendar, each with an Insider's Guide of its own.
- Calendar & Scheduling Insider's GuideEvery one of the 75 calendar and scheduling apps we grade, compared
- Notion Calendar Insider's GuideFree calendar app that connects to Notion databases3.6 GPA
- Google Calendar Insider's GuideOnline calendar from Google, free with a personal account3.4 GPA
- World Time Buddy Insider's GuideVisual time zone converter and world clock for planning calls3.4 GPA
Choosing software? Every tool graded, every price dated.
Compare tools at toolgpa.com ›Everything in this guide is ToolGPA’s own summary of what Koalendar’s pages, its app-store listings and public reviews said on the dates shown. Grades are our judgement under the rules at toolgpa.com/grades. Every grade, review and ranking on ToolGPA is our own judgement. No company can pay for a grade or change one. Koalendar is a trademark of its owner, and this guide is not made, paid for or approved by Koalendar. Prices and plans change: check koalendar.com before you buy.