Calendly vs Koalendar
We give Calendly a 3.6 GPA and Koalendar a 3.4, out of 4.0. Calendly grades higher on features and ease of use. Koalendar grades higher on the free plan. They get the same grade on value for money and platforms.
Price, platforms and features side by side. The table says where each price was read and when.
Calendly
Booking links and team scheduling for external meetings
Koalendar
Booking pages with unlimited bookings on the free plan
How we grade them
| 3.6GPACalendlyExcellent | 3.4GPAKoalendarVery good | |
|---|---|---|
| Value for money | BStandard is $10 a seat a month billed yearly, the same starting price as SavvyCal and Reclaim, where Cal.com asks $12. Round-robin and Salesforce sync need Teams at $16, and Notetaker needs a Plus plan, with Teams Plus at $24. | BPro is $6.99 a seat a month billed annually, $9.99 monthly. About typical for booking tools. Two things to watch: rooms and equipment count as seats, and Koalendar is testing new pricing, so some new visitors see Pro at $9 instead. |
| Free plan and trial | BFree forever, with unlimited meetings. But it's one event type, one calendar connection and one-on-one meetings only. Enough for a single booking link. New users get two weeks of Teams Plus first, then drop to Free. | AFree forever, with unlimited bookings and booking pages, 2 synced calendars, website embeds and the phone apps. Most solo people could stay on it. You do go without reminders, payments and group sessions. |
| Features | ABooking pages, group and round-robin events, lead routing, automated reminders, and Stripe or PayPal payments at booking. Notetaker records and recaps Zoom, Google Meet and Microsoft Teams calls. There's a REST API with webhooks too. | BBooking pages in 30+ languages, round robin, group sessions, bookable rooms, and payments through Stripe or PayPal with coupons and taxes. Solid for a small business. But the listing shows no API and no reporting, and Zapier is the only automation link. |
| Ease of use | A4.8 from about 55,000 App Store ratings. Set up an event type, share the link, and the invitee picks a time. They don't need an account or a seat to book. | BConnect a calendar, set your hours and share the link. Pages pick up the visitor's time zone and language by themselves. We have no App Store rating on record to go by, so it stops at a B. |
| Platforms and integrations | AWeb, iPhone and Android, extensions for Chrome, Firefox, Edge and Safari, and add-ins for Outlook, Gmail and LinkedIn. It syncs with Salesforce and HubSpot and has a REST API. | AWeb, iPhone and Android apps, and extensions for Chrome, Edge and Brave. It syncs with Google, Outlook and iCloud calendars and works with Zoom, Google Meet, Teams, Stripe and Zapier. |
| Best for | booking links for meetings with outsiders | free booking pages with no cap on bookings |
The GPA is the average of the five grades: an A is 4 points, an F is none. The full reasons are on each tool's page: Calendly and Koalendar. How we grade
Where they differ
- Calendly starts at $10 per seat / month, billed yearly. Koalendar starts at $6.99 per seat / month, billed annually ($9.99 billed monthly).
- Calendly also covers meeting notes and transcription.
- Koalendar also covers workflow automation.
At a glance
| Calendly | Koalendar | |
|---|---|---|
| Pricing | Free plan | Free plan |
| Starts at | $10 per seat / month, billed yearly | $6.99 per seat / month, billed annually ($9.99 billed monthly) |
| Free plan | One event type with unlimited meetings, one calendar connection, one-on-one scheduling, a customizable booking page, mobile apps and the browser extension. | Free forever plan: unlimited bookings and booking pages, sync with 2 calendars, Google Meet links, website embeds, mobile apps and booking pages in 30+ languages. |
| Free trial | Two-week free trial of Teams Plus for new users; the account then moves to the Free plan | 7-day free trial of all features on every new account, no credit card required |
| Web | ||
| iOS | ||
| Android | ||
| Browser extension | ||
| Made by | Calendly LLC | Koalendar |
| Price read from | calendly.com | koalendar.com |
| Checked | Oct 4, 2026 | Oct 5, 2026 |
Who each one suits
Calendly
- Sales, recruiting and customer teams that book many external meetings
- Individuals who need one free booking link
- Teams that need round-robin assignment and lead routing
Koalendar
- Solo professionals and teachers who want unlimited free bookings
- Small businesses that take payment when a client books
- Booking rooms or other shared resources alongside people
Worth knowing
Calendly
- The Free plan allows one event type and one calendar connection, for one-on-one meetings only.
- Round-robin scheduling, lead routing and Salesforce sync need Teams; SSO is an add-on on Teams and built into Enterprise.
- Notetaker and Callie are not in base Standard or Teams. They need a Plus plan (Teams Plus is $24 per seat / month, billed yearly) and are English-only.
- Enterprise starts at $15k per year and 50 seats and is billed in USD only.
Koalendar
- The Free plan syncs 2 calendars, offers only Google Meet for video links and has no reminders, payments, group sessions or custom form questions.
- Koalendar is testing new pricing: some new visitors are shown Pro at $9 per seat / month on annual billing ($12 monthly) with an added Business or Premium tier.
- A seat is any bookable user or resource, so rooms and equipment count toward the bill. SMS reminders cost extra.
- HIPAA support with a BAA is sold as an add-on on request.
Key features
Calendly
- Event types and booking pages
- Set up event types and share a link so invitees choose a time from your availability. Free allows one event type; paid plans allow unlimited.
- Team scheduling
- Group and collective events come with Standard. Round-robin distribution and centrally managed event types start on Teams.
- Routing and CRM sync
- Teams adds lead qualification and routing along with Salesforce sync. HubSpot connects from the Standard plan.
- Automations and payments
- Standard and above send automated reminders and can take payment at booking through Stripe or PayPal.
- Notetaker and Callie
- Notetaker joins Zoom, Google Meet and Microsoft Teams calls to record, transcribe and recap them. Callie is a beta AI assistant that schedules over email. Both come with the Plus plans.
- Apps, extensions and API
- iOS and Android apps, extensions for Chrome, Firefox, Edge and Safari, add-ins for Outlook, Gmail and LinkedIn, website embeds, and a REST API with webhooks.
Koalendar
- Booking pages
- Unlimited booking pages with a custom link, logo and brand colors on every plan. Pages detect the visitor's time zone and are translated into more than 30 languages.
- Calendar sync
- Checks Google, Outlook and iCloud calendars for conflicts and writes new bookings back. The Free plan connects 2 calendars; Pro has no limit.
- Team and resource scheduling
- Pro adds round robin distribution, collective events with several hosts, and letting invitees pick a provider. A seat can be a person or a bookable resource such as a room.
- Payments at booking
- Pro collects payment through Stripe or a PayPal request in 150+ currencies, with taxes and coupon codes. Koalendar says it takes no commission.
- Reminders and follow-ups
- Calendar invitations are free. Pro adds email reminders, custom notifications and follow-up emails, plus SMS reminders that are charged by usage.
- Mobile apps and extensions
- iPhone and Android apps manage bookings and share links, and browser extensions for Chrome, Edge and Brave give quick access to booking pages.
Plans
Calendly
Free$0
One event type, one calendar connection and one-on-one scheduling.
Standard$10
per seat / month, billed yearly
Unlimited event types, up to 6 calendar connections, group events, automations, and Stripe and PayPal payments.
Teams$16
per seat / month, billed yearly
Adds round-robin scheduling, lead routing, Salesforce sync, admin tools and an optional SSO add-on.
EnterpriseFrom $15k
per year, starting at 50 seats
SSO and advanced provisioning, audit logging, the full Salesforce routing suite and priority support.
Koalendar
Free$0
Unlimited bookings and booking pages, 2 synced calendars, Google Meet links, embeds, mobile apps and browser extensions.
Pro$6.99
per seat / month, billed annually ($9.99 billed monthly)
Unlimited calendars, round robin and collective events, group sessions, payments, email and SMS reminders, form questions, Zapier and no Koalendar branding.
Ways to pay less
Calendly
- Annual discount
Save 17% to 20% with yearly billing
Calendly's pricing page lists a 17% saving on Standard and a 20% saving on Teams when billed yearly instead of monthly.
- Other savings
Volume pricing on annual Teams plans
On annual Teams plans, seats beyond the first 30 cost less: $14.50 per month for seats 31 to 50, stepping down to $12 from seat 301.
Koalendar
- Annual discount
Save 30% with annual billing
Koalendar's pricing page lists a 30% saving on annual billing: Pro is $6.99 per seat / month instead of $9.99.
- Education
Special offers for schools and nonprofits
The pricing FAQ says schools, universities and nonprofits can get special offers by contacting the sales team. No rate is published.
