Koalendar vs zcal

Koalendar

• Solo professionals and teachers who want unlimited free bookings
• Small businesses that take payment when a client books
• Booking rooms or other shared resources alongside people

zcal

• Individuals who want unlimited booking links without paying
• Coaches and consultants who want a booking page that matches their brand
• Small teams that need round robin or collective scheduling

Koalendar

• The Free plan syncs 2 calendars, offers only Google Meet for video links and has no reminders, payments, group sessions or custom form questions.
• Koalendar is testing new pricing: some new visitors are shown Pro at $9 per seat / month on annual billing ($12 monthly) with an added Business or Premium tier.
• A seat is any bookable user or resource, so rooms and equipment count toward the bill. SMS reminders cost extra.
• HIPAA support with a BAA is sold as an add-on on request.

zcal

• Teams, round robin and collective events, SMS reminders and removing zcal branding all need Pro.
• On the free plan zcal takes a 3% commission on Stripe payments, on top of Stripe's own fees.
• Custom domains and sending notifications from your own email domain need Business.
• The site describes no mobile or desktop apps, and zcal's pricing FAQ says it does not offer refunds.

Koalendar

Booking pages

Unlimited booking pages with a custom link, logo and brand colors on every plan. Pages detect the visitor's time zone and are translated into more than 30 languages.

Calendar sync

Checks Google, Outlook and iCloud calendars for conflicts and writes new bookings back. The Free plan connects 2 calendars; Pro has no limit.

Team and resource scheduling

Pro adds round robin distribution, collective events with several hosts, and letting invitees pick a provider. A seat can be a person or a bookable resource such as a room.

Payments at booking

Pro collects payment through Stripe or a PayPal request in 150+ currencies, with taxes and coupon codes. Koalendar says it takes no commission.

Reminders and follow-ups

Calendar invitations are free. Pro adds email reminders, custom notifications and follow-up emails, plus SMS reminders that are charged by usage.

Mobile apps and extensions

iPhone and Android apps manage bookings and share links, and browser extensions for Chrome, Edge and Brave give quick access to booking pages.

zcal

Styled scheduling pages

Start from a design template and adjust layout, colors and media, add a welcome video, and ask custom questions. Custom fonts and unlimited videos are Pro features.

Unlimited links and calendars

The free plan puts no cap on booking links or connected calendars, and checks Google, Outlook and Apple calendars to avoid double bookings.

Team scheduling

Pro adds teams with a shared team page, collective events that need every selected host to be free, and round robin events with priority for chosen members.

Meeting polls and group invites

Polls let guests vote on proposed times before the host sets the final slot, and are unlimited on the free plan. Group invites let several people book one slot.

Paid bookings through Stripe

Charge invitees at booking through a connected Stripe account. The free plan adds a 3% zcal commission; Pro removes it and adds coupon codes.

Reminders and follow-ups

Email reminders are free. Pro adds SMS reminders, multiple and customized reminder messages, and automatic follow-up emails after a meeting.

Koalendar

• Free$0

  Unlimited bookings and booking pages, 2 synced calendars, Google Meet links, embeds, mobile apps and browser extensions.

• Pro$6.99

  per seat / month, billed annually ($9.99 billed monthly)

  Unlimited calendars, round robin and collective events, group sessions, payments, email and SMS reminders, form questions, Zapier and no Koalendar branding.

zcal

• Free Forever$0

  For individuals: unlimited invite links, meeting polls and calendar connections, custom questions, email reminders and Stripe payments.

• Pro$7

  per user / month, billed annually ($10.50 billed monthly)

  Teams, round robin and collective events, branding removal, custom fonts, SMS reminders, follow-up emails, webhooks and no zcal commission on payments.

• Business$12

  per user / month, billed annually ($18 billed monthly)

  Everything in Pro, plus custom domains, notification emails sent from your own domain, unlimited teams and twice the SMS credits.

Koalendar

• Annual discount

  Save 30% with annual billing

  Koalendar's pricing page lists a 30% saving on annual billing: Pro is $6.99 per seat / month instead of $9.99.

• Education

  Special offers for schools and nonprofits

  The pricing FAQ says schools, universities and nonprofits can get special offers by contacting the sales team. No rate is published.

zcal

• Annual discount

  About a third off with annual billing

  zcal's pricing page shows Pro at $7 per user / month on annual billing against $10.50 monthly, and Business at $12 against $18, about 33% less.

• Education

  Discounts for students, teachers and nonprofits

  The pricing FAQ says students, teachers and nonprofits can get a discount by emailing zcal support. No rate is published.