Koalendar vs YouCanBookMe

Koalendar

• Solo professionals and teachers who want unlimited free bookings
• Small businesses that take payment when a client books
• Booking rooms or other shared resources alongside people

YouCanBookMe

• Solo professionals and small businesses that want a branded booking page
• Taking payment through Stripe at the moment of booking
• Teams that need round-robin assignment across members

Koalendar

• The Free plan syncs 2 calendars, offers only Google Meet for video links and has no reminders, payments, group sessions or custom form questions.
• Koalendar is testing new pricing: some new visitors are shown Pro at $9 per seat / month on annual billing ($12 monthly) with an added Business or Premium tier.
• A seat is any bookable user or resource, so rooms and equipment count toward the bill. SMS reminders cost extra.
• HIPAA support with a BAA is sold as an add-on on request.

YouCanBookMe

• The Free plan allows 1 calendar connection and 1 booking page, and its pages and emails carry a 'Powered for free' button.
• There is no mobile app; YouCanBookMe says its pages are mobile responsive and bookings are managed from a browser, calendar or email.
• Automated workflows, analytics, promotion codes and the HubSpot and Zapier integrations start on Professional; round robin and API access need Team.
• The lowest listed prices require paying for 2 years up front, and UK customers have 20% VAT added.

Koalendar

Booking pages

Unlimited booking pages with a custom link, logo and brand colors on every plan. Pages detect the visitor's time zone and are translated into more than 30 languages.

Calendar sync

Checks Google, Outlook and iCloud calendars for conflicts and writes new bookings back. The Free plan connects 2 calendars; Pro has no limit.

Team and resource scheduling

Pro adds round robin distribution, collective events with several hosts, and letting invitees pick a provider. A seat can be a person or a bookable resource such as a room.

Payments at booking

Pro collects payment through Stripe or a PayPal request in 150+ currencies, with taxes and coupon codes. Koalendar says it takes no commission.

Reminders and follow-ups

Calendar invitations are free. Pro adds email reminders, custom notifications and follow-up emails, plus SMS reminders that are charged by usage.

Mobile apps and extensions

iPhone and Android apps manage bookings and share links, and browser extensions for Chrome, Edge and Brave give quick access to booking pages.

YouCanBookMe

Customizable booking pages

Every plan takes your logo and text; paid plans add a brand color, background image and footer. Pages can be embedded on a website or shared as a link or QR code, and support over 40 languages.

Appointment types and availability

Offer appointment types with their own durations, prices and locations, and control availability with buffers, minimum and maximum notice periods and a daily meeting limit.

Payments at booking

The Stripe integration takes credit and debit cards, Apple Pay and Google Pay before a booking is confirmed. Promotion codes are available from the Professional plan.

Notifications and workflows

Email and SMS confirmations, reminders and follow-ups can be customized. Professional adds automated workflows with no-show management. SMS carries an extra charge.

Team scheduling

The Team plan lists several team members on one page, distributes meetings by round robin, and manages members, roles and billing from one dashboard.

Meeting polls and Chrome extension

Polls let a group vote on times before a meeting is fixed, and the Chrome extension shares preferred times from the browser. Both are listed on the Free plan.

Koalendar

• Free$0

  Unlimited bookings and booking pages, 2 synced calendars, Google Meet links, embeds, mobile apps and browser extensions.

• Pro$6.99

  per seat / month, billed annually ($9.99 billed monthly)

  Unlimited calendars, round robin and collective events, group sessions, payments, email and SMS reminders, form questions, Zapier and no Koalendar branding.

YouCanBookMe

• Free$0

  1 calendar connection and 1 booking page, with your logo and text, Stripe payments, Zoom, Teams and Meet links and up to 7 form questions.

• Individual$7.20

  per month, billed every 2 years ($8.10 yearly, $9 monthly)

  2 calendar connections and 2 booking pages, custom colors and backgrounds, reminders, group sessions, notice periods and password protection.

• Professional$10.40

  per month, billed every 2 years ($11.70 yearly, $13 monthly)

  6 calendar connections and 10 booking pages, automated workflows, promotion codes, analytics, and HubSpot and Zapier integrations.

• Team$14.40

  per member / month, billed every 2 years ($16.20 yearly, $18 monthly)

  10 calendar connections and 15+ booking pages per user, a team dashboard, roles, round robin, centralized billing and API access.

Koalendar

• Annual discount

  Save 30% with annual billing

  Koalendar's pricing page lists a 30% saving on annual billing: Pro is $6.99 per seat / month instead of $9.99.

• Education

  Special offers for schools and nonprofits

  The pricing FAQ says schools, universities and nonprofits can get special offers by contacting the sales team. No rate is published.

YouCanBookMe

• Annual discount

  10% off yearly billing, 20% off 2-year billing

  The pricing page lists 10% off when billed yearly and 20% off when billed every 2 years. Individual falls from $9 a month to $8.10 or $7.20.

• Education

  Educators' discount on application

  YouCanBookMe says schools can get a discount in certain circumstances and links to an application form for educators. No rate is published.