Calendly vs YouCanBookMe

Calendly

• Sales, recruiting and customer teams that book many external meetings
• Individuals who need one free booking link
• Teams that need round-robin assignment and lead routing

YouCanBookMe

• Solo professionals and small businesses that want a branded booking page
• Taking payment through Stripe at the moment of booking
• Teams that need round-robin assignment across members

Calendly

• The Free plan allows one event type and one calendar connection, for one-on-one meetings only.
• Round-robin scheduling, lead routing and Salesforce sync need Teams; SSO is an add-on on Teams and built into Enterprise.
• Notetaker and Callie are not in base Standard or Teams. They need a Plus plan (Teams Plus is $24 per seat / month, billed yearly) and are English-only.
• Enterprise starts at $15k per year and 50 seats and is billed in USD only.

YouCanBookMe

• The Free plan allows 1 calendar connection and 1 booking page, and its pages and emails carry a 'Powered for free' button.
• There is no mobile app; YouCanBookMe says its pages are mobile responsive and bookings are managed from a browser, calendar or email.
• Automated workflows, analytics, promotion codes and the HubSpot and Zapier integrations start on Professional; round robin and API access need Team.
• The lowest listed prices require paying for 2 years up front, and UK customers have 20% VAT added.

Calendly

Event types and booking pages

Set up event types and share a link so invitees choose a time from your availability. Free allows one event type; paid plans allow unlimited.

Team scheduling

Group and collective events come with Standard. Round-robin distribution and centrally managed event types start on Teams.

Routing and CRM sync

Teams adds lead qualification and routing along with Salesforce sync. HubSpot connects from the Standard plan.

Automations and payments

Standard and above send automated reminders and can take payment at booking through Stripe or PayPal.

Notetaker and Callie

Notetaker joins Zoom, Google Meet and Microsoft Teams calls to record, transcribe and recap them. Callie is a beta AI assistant that schedules over email. Both come with the Plus plans.

Apps, extensions and API

iOS and Android apps, extensions for Chrome, Firefox, Edge and Safari, add-ins for Outlook, Gmail and LinkedIn, website embeds, and a REST API with webhooks.

YouCanBookMe

Customizable booking pages

Every plan takes your logo and text; paid plans add a brand color, background image and footer. Pages can be embedded on a website or shared as a link or QR code, and support over 40 languages.

Appointment types and availability

Offer appointment types with their own durations, prices and locations, and control availability with buffers, minimum and maximum notice periods and a daily meeting limit.

Payments at booking

The Stripe integration takes credit and debit cards, Apple Pay and Google Pay before a booking is confirmed. Promotion codes are available from the Professional plan.

Notifications and workflows

Email and SMS confirmations, reminders and follow-ups can be customized. Professional adds automated workflows with no-show management. SMS carries an extra charge.

Team scheduling

The Team plan lists several team members on one page, distributes meetings by round robin, and manages members, roles and billing from one dashboard.

Meeting polls and Chrome extension

Polls let a group vote on times before a meeting is fixed, and the Chrome extension shares preferred times from the browser. Both are listed on the Free plan.

Calendly

• Free$0

  One event type, one calendar connection and one-on-one scheduling.

• Standard$10

  per seat / month, billed yearly

  Unlimited event types, up to 6 calendar connections, group events, automations, and Stripe and PayPal payments.

• Teams$16

  per seat / month, billed yearly

  Adds round-robin scheduling, lead routing, Salesforce sync, admin tools and an optional SSO add-on.

• EnterpriseFrom $15k

  per year, starting at 50 seats

  SSO and advanced provisioning, audit logging, the full Salesforce routing suite and priority support.

YouCanBookMe

• Free$0

  1 calendar connection and 1 booking page, with your logo and text, Stripe payments, Zoom, Teams and Meet links and up to 7 form questions.

• Individual$7.20

  per month, billed every 2 years ($8.10 yearly, $9 monthly)

  2 calendar connections and 2 booking pages, custom colors and backgrounds, reminders, group sessions, notice periods and password protection.

• Professional$10.40

  per month, billed every 2 years ($11.70 yearly, $13 monthly)

  6 calendar connections and 10 booking pages, automated workflows, promotion codes, analytics, and HubSpot and Zapier integrations.

• Team$14.40

  per member / month, billed every 2 years ($16.20 yearly, $18 monthly)

  10 calendar connections and 15+ booking pages per user, a team dashboard, roles, round robin, centralized billing and API access.

Calendly

• Annual discount

  Save 17% to 20% with yearly billing

  Calendly's pricing page lists a 17% saving on Standard and a 20% saving on Teams when billed yearly instead of monthly.

• Other savings

  Volume pricing on annual Teams plans

  On annual Teams plans, seats beyond the first 30 cost less: $14.50 per month for seats 31 to 50, stepping down to $12 from seat 301.

YouCanBookMe

• Annual discount

  10% off yearly billing, 20% off 2-year billing

  The pricing page lists 10% off when billed yearly and 20% off when billed every 2 years. Individual falls from $9 a month to $8.10 or $7.20.

• Education

  Educators' discount on application

  YouCanBookMe says schools can get a discount in certain circumstances and links to an application form for educators. No rate is published.