Calendly vs zcal

Calendly

• Sales, recruiting and customer teams that book many external meetings
• Individuals who need one free booking link
• Teams that need round-robin assignment and lead routing

zcal

• Individuals who want unlimited booking links without paying
• Coaches and consultants who want a booking page that matches their brand
• Small teams that need round robin or collective scheduling

Calendly

• The Free plan allows one event type and one calendar connection, for one-on-one meetings only.
• Round-robin scheduling, lead routing and Salesforce sync need Teams; SSO is an add-on on Teams and built into Enterprise.
• Notetaker and Callie are not in base Standard or Teams. They need a Plus plan (Teams Plus is $24 per seat / month, billed yearly) and are English-only.
• Enterprise starts at $15k per year and 50 seats and is billed in USD only.

zcal

• Teams, round robin and collective events, SMS reminders and removing zcal branding all need Pro.
• On the free plan zcal takes a 3% commission on Stripe payments, on top of Stripe's own fees.
• Custom domains and sending notifications from your own email domain need Business.
• The site describes no mobile or desktop apps, and zcal's pricing FAQ says it does not offer refunds.

Calendly

Event types and booking pages

Set up event types and share a link so invitees choose a time from your availability. Free allows one event type; paid plans allow unlimited.

Team scheduling

Group and collective events come with Standard. Round-robin distribution and centrally managed event types start on Teams.

Routing and CRM sync

Teams adds lead qualification and routing along with Salesforce sync. HubSpot connects from the Standard plan.

Automations and payments

Standard and above send automated reminders and can take payment at booking through Stripe or PayPal.

Notetaker and Callie

Notetaker joins Zoom, Google Meet and Microsoft Teams calls to record, transcribe and recap them. Callie is a beta AI assistant that schedules over email. Both come with the Plus plans.

Apps, extensions and API

iOS and Android apps, extensions for Chrome, Firefox, Edge and Safari, add-ins for Outlook, Gmail and LinkedIn, website embeds, and a REST API with webhooks.

zcal

Styled scheduling pages

Start from a design template and adjust layout, colors and media, add a welcome video, and ask custom questions. Custom fonts and unlimited videos are Pro features.

Unlimited links and calendars

The free plan puts no cap on booking links or connected calendars, and checks Google, Outlook and Apple calendars to avoid double bookings.

Team scheduling

Pro adds teams with a shared team page, collective events that need every selected host to be free, and round robin events with priority for chosen members.

Meeting polls and group invites

Polls let guests vote on proposed times before the host sets the final slot, and are unlimited on the free plan. Group invites let several people book one slot.

Paid bookings through Stripe

Charge invitees at booking through a connected Stripe account. The free plan adds a 3% zcal commission; Pro removes it and adds coupon codes.

Reminders and follow-ups

Email reminders are free. Pro adds SMS reminders, multiple and customized reminder messages, and automatic follow-up emails after a meeting.

Calendly

• Free$0

  One event type, one calendar connection and one-on-one scheduling.

• Standard$10

  per seat / month, billed yearly

  Unlimited event types, up to 6 calendar connections, group events, automations, and Stripe and PayPal payments.

• Teams$16

  per seat / month, billed yearly

  Adds round-robin scheduling, lead routing, Salesforce sync, admin tools and an optional SSO add-on.

• EnterpriseFrom $15k

  per year, starting at 50 seats

  SSO and advanced provisioning, audit logging, the full Salesforce routing suite and priority support.

zcal

• Free Forever$0

  For individuals: unlimited invite links, meeting polls and calendar connections, custom questions, email reminders and Stripe payments.

• Pro$7

  per user / month, billed annually ($10.50 billed monthly)

  Teams, round robin and collective events, branding removal, custom fonts, SMS reminders, follow-up emails, webhooks and no zcal commission on payments.

• Business$12

  per user / month, billed annually ($18 billed monthly)

  Everything in Pro, plus custom domains, notification emails sent from your own domain, unlimited teams and twice the SMS credits.

Calendly

• Annual discount

  Save 17% to 20% with yearly billing

  Calendly's pricing page lists a 17% saving on Standard and a 20% saving on Teams when billed yearly instead of monthly.

• Other savings

  Volume pricing on annual Teams plans

  On annual Teams plans, seats beyond the first 30 cost less: $14.50 per month for seats 31 to 50, stepping down to $12 from seat 301.

zcal

• Annual discount

  About a third off with annual billing

  zcal's pricing page shows Pro at $7 per user / month on annual billing against $10.50 monthly, and Business at $12 against $18, about 33% less.

• Education

  Discounts for students, teachers and nonprofits

  The pricing FAQ says students, teachers and nonprofits can get a discount by emailing zcal support. No rate is published.