The Mobilexpense Insider’s Guide
Everything we know about Mobilexpense in one document: what it costs, its grades, getting a refund, getting help and what else to look at. Read it here, or keep a copy.
Mobilexpense
The Insider’s Guide
Expense reports, mileage and corporate cards for European companies
Every plan, grade, refund rule and rival among spend and bill pay tools, read from Mobilexpense’s own pages.
Made by Mobilexpense · checked Nov 13, 2026 · toolgpa.com
Contents
- 01WelcomeWhat it is, who it suits, its grades and the ten things to know first
- 02What it costsEvery plan, the free plan, ways to pay less and how prices have moved
- 03What it doesIts main features, where it runs, what it works with and who makes it
- 04Where it standsIts grades against its category, and whether to keep it or make your own
- 05The alternativesThe tools it is most often weighed against, side by side
- 06Quick answersThe questions people ask about it, each answered in a line or two
- 07About ToolGPAWho made this guide, what else is on the site, and how to cite it
ToolGPA put this guide together from Mobilexpense’s own pages, its app-store listings and our grades. Every fact in it is on Mobilexpense’s page too, where it is kept up to date. Checked Nov 13, 2026.
Part 01 · Overview
Welcome
What it is, who it suits, its grades and the ten things to know first
1.6
GPA, above 3 of the 76 other spend and bill pay tools we grade
Mobilexpense sells two expense products, Declaree for European companies and MXP for global rollouts, with receipt scanning, approval workflows, mileage, per diems and optional corporate credit cards. Pricing is aimed at mid-sized and enterprise companies and has a 20-user minimum.
To get you started, here are 8 things to know about Mobilexpense, taken from its own pages and our grades.
Apps are listed without platforms named, and policies and integrations need setting up.
- 1
Best for employee expense reports for European teams
Mobilexpense covers receipts, approvals, mileage, per diems and VAT compliance for European teams.
- 2
Paid plans start at about $8.94 a month for each person
As its pricing page puts it: €8 per user / month, minimum 20 users (Declaree).
- 3
It runs on Web
Web.
- 4
Receipt capture with OCR
Expenses are submitted through the app or the web with an OCR receipt scanner, in multiple currencies, with categories that carry codes and rules.
- 5
Approval workflows and policies
Workflows come from templates or are built custom, with user groups, business rules for company policy and an assistant or deputy function on MXP.
- 6
Mileage and per diems
Standard mileage rates are included, while variable mileage rates and per diem or daily allowance rules are listed as add-ons.
- 7
A 1.6 GPA, above 3 of 76
That is against the other spend and bill pay tools we grade, on value, the free plan, features, ease of use and platforms.
- 8
Keep it
To replace Mobilexpense you would be making cards issued through a bank. That is not a weekend's work, with an AI app builder or without one.
Mobilexpense at a glance
- Pricing
- Paid, from €8 per user / month, minimum 20 users (Declaree)
- Free plan
- No
- Free trial
- None stated
- Runs on
- Web
- Made by
- Mobilexpense
- Category
- Spend & Bill Pay
- Our grade
- 1.6 GPA, weak
The report card
Best for employee expense reports for European teams
Mobilexpense covers receipts, approvals, mileage, per diems and VAT compliance for European teams. The €8 per user price has a 20-user minimum, and several features are add-ons.
| Subject | Grade | Comment |
|---|---|---|
| Value for money | D | Declaree is €8 per user a month, but the minimum is 20 users, so a team of 20 costs about €160 a month, far above the $12 middle price for expense tools. Add-ons and cards cost more. |
| Free plan and trial | F | Nothing free and no trial on the listing. |
| Features | C | Receipt capture with OCR, approvals, mileage, per diems, corporate cards and VAT. Multi-level projects, variable mileage, per diems, CO2 tracking and ERP links are add-ons. |
| Ease of use | C | No store rating on record. Apps are listed without platforms named, and policies and integrations need setting up. |
| Platforms and integrations | B | Web, with integrations such as QuickBooks, SAP, Microsoft Dynamics, ADP and HiBob. |
An A is worth 4 points, a B 3, a C 2, a D 1 and an F nothing. The GPA is the average of the five.
Who Mobilexpense is for
- Fits if you have 20 or more people to reimburse across Europe
- Works for finance teams that need VAT and local compliance on expenses
Who it is not for
- Skip it if your team is under 20, because both products have a 20-user minimum
- Pricey if you add features: per diems, variable mileage, CO2 tracking and ERP links are add-ons
- Watch out: corporate credit cards cost from €4 per user a month on top of the licence
- Watch out: the page does not say whether €8 is billed monthly or yearly, and names no app platforms
Good to know
Good for
- Mid-sized European companies with a few dozen or more employees
- Finance teams that need local VAT and compliance rules
- Companies that want cards and expense reports from one vendor
Worth knowing
- Both products have a minimum of 20 users, and the page says some features are priced separately.
- Multi-level projects, variable mileage, per diems, CO2 tracking and ERP and HR integrations are add-ons.
- The page does not say whether the €8 is billed monthly or yearly, and it lists mobile and desktop apps without naming the platforms.
- Credit cards cost from €4 per user per month on top of the licence.
Part 02 · Pricing
What it costs
Every plan, the free plan, ways to pay less and how prices have moved
~$8.94
A month to start, for each person
Mobilexpense is a paid product, starting at €8 per user / month, minimum 20 users (Declaree).
Nothing free and no trial on the listing.
Mobilexpense Declaree
€8
per user / month, minimum 20 users
Expenses in Europe: OCR receipts, rules and workflows, VAT handling, mileage and 7 languages. Some features priced separately.
Mobilexpense MXP
Custom
Global expenses with compliance in 100+ countries, multi-entity management, SSO and multi-currency. Minimum 20 users.
Read from mobilexpense.com on Nov 13, 2026.
Part 03 · Features
What it does
Its main features, where it runs, what it works with and who makes it
1
Place it runs: Web
Expense reports, mileage and corporate cards for European companies. Here is what it does, as its own site describes it, and what it covers: workflow automation, reports, expense tracking, company cards.
Receipt capture with OCR, approvals, mileage, per diems, corporate cards and VAT.
- Receipt capture with OCR
- Expenses are submitted through the app or the web with an OCR receipt scanner, in multiple currencies, with categories that carry codes and rules.
- Approval workflows and policies
- Workflows come from templates or are built custom, with user groups, business rules for company policy and an assistant or deputy function on MXP.
- Mileage and per diems
- Standard mileage rates are included, while variable mileage rates and per diem or daily allowance rules are listed as add-ons.
- Corporate credit cards
- Mobilexpense credit cards start at €4 per user per month, and existing bank cards can be connected for automatic transaction import.
- VAT and local compliance
- Country-specific VAT rules apply automatically, and MXP lists compliance for GoBD, Spanish homologation and URSSAF alongside coverage in 100+ countries.
- ERP and HR links
- ERP connections include QuickBooks Online, Exact Globe, SAP and Microsoft Dynamics; HR links include BambooHR, ADP and HiBob.
Where it runs
- Web
What it works with
- QuickBooks Online
- Exact Globe
- SAP
- Microsoft Dynamics
- BambooHR
- ADP
- HiBob
Mobilexpense is made by Mobilexpense.
Part 04 · Standing
Where it stands
Its grades against its category, and whether to keep it or make your own
3/76
Other spend and bill pay tools it is graded above
Mobilexpense's GPA of 1.6 is higher than 3 of the 76 other spend and bill pay tools we grade, and level with 13.
It stands best on platforms and integrations (B, above 18 of 76) and worst on free plan and trial (F, above 0).
Its paid plans start at about $8.94 a month for each person, against a middle price of $12 for the category: 7 of the 36 others that charge start lower.
On features, ease of use and platforms it scores 2.3 out of 4. 6 tools score higher and cost less.
Each grade against the category
Every bar is all 77 spend and bill pay tools we grade, cut by the letter each got. Mobilexpense’s own letter is outlined.
- DValue for moneyAbove 0 of 76
- FFree plan and trialAbove 0 of 76
- CFeaturesAbove 4 of 76
- CEase of useAbove 0 of 76
- BPlatforms and integrationsAbove 18 of 76
Price against what you get
Each dot is one of 39 spend and bill pay tools. Further left costs less; higher up scores better on features, ease of use and platforms. Mobilexpense is the marked dot.
What paid plans start at, a month (each step along is roughly double) →
Keep it, or make your own?
Whether this is something you could build for yourself with an AI app builder, and what you would give up.
Keep it
To replace Mobilexpense you would be making cards issued through a bank. That is not a weekend's work, with an AI app builder or without one.
That makes this kind of software worth paying for, not this one in particular: 60 of the 76 other spend and bill pay tools grade higher. It costs $107.25 a year.
What you could make
- Expense tracking and reports: an app builder makes these well.
What you could not
- Cards issued through a bank.
- Connections to other products, each kept working as those products change.
- It is priced for each person, which means accounts and billing for a team.
What this rests on. Mobilexpense’s listing: what it does, where it runs, what it plugs into and what it costs. It is a judgement about the kind of software this is. We have not built a replacement for it, and making your own means looking after it too. How we decide, and every tool’s verdict.
Part 05 · Alternatives
The alternatives
The tools it is most often weighed against, side by side
Expensify, Rydoo, SAP Concur, Zoho Expense and Pleo
The 5 tools Mobilexpense is most often weighed against, with where each one differs from it.
- 2.8GPA
Expensify
Free plan · from $5/mo
Receipt scanning, expense reports and company cards, from $5 a member.
- Expensify has a free plan. Mobilexpense does not.
- Only Expensify lists iOS, Android and macOS apps.
- Only Expensify lists a browser extension.
- 2.6GPA
Rydoo
Free trial · from $9/mo
Expense reports with an AI receipt scanner and multi-country rules.
- Only Rydoo lists iOS and Android apps.
- Mobilexpense also covers workflow automation and reports.
- 2.0GPA
SAP Concur
From $7/mo
Expense, travel and invoice management for all company sizes.
- Only SAP Concur lists iOS and Android apps.
- Mobilexpense also covers company cards.
- SAP Concur also covers bill pay.
- 3.0GPA
Zoho Expense
Free plan · from $3/mo
Expense reports, receipt scanning and travel booking from Zoho.
- Zoho Expense has a free plan. Mobilexpense does not.
- Only Zoho Expense lists iOS and Android apps.
- Mobilexpense also covers workflow automation.
- 1.8GPA
Pleo
From $12/mo
Company spending cards and expense reports from Copenhagen.
- Only Pleo lists iOS and Android apps.
- Mobilexpense also covers workflow automation and reports.
Part 06 · Questions
Quick answers
The questions people ask about it, each answered in a line or two
12
Questions, each answered in a line or two
The short version of everything above, for when you only need the answer. Each one is told in full in its part of the guide.
Is Mobilexpense free?
No. Mobilexpense is a paid product, starting at €8 per user / month, minimum 20 users (Declaree).
How much does Mobilexpense cost?
Mobilexpense lists 2 plans. Mobilexpense Declaree: €8 per user / month, minimum 20 users.
What platforms does Mobilexpense work on?
Mobilexpense is available on Web.
Does Mobilexpense have an Android app?
No Android app was listed when its pages were read on Nov 13, 2026. Mobilexpense is listed for Web.
Does Mobilexpense have an iPhone app?
No iPhone app was listed when its pages were read on Nov 13, 2026. Mobilexpense is listed for Web.
Is Mobilexpense open source?
Mobilexpense is not described as open source on its own site, as read on Nov 13, 2026.
What does Mobilexpense integrate with?
Mobilexpense's listing names QuickBooks Online, Exact Globe, SAP, Microsoft Dynamics, BambooHR, ADP and HiBob.
Who makes Mobilexpense?
Mobilexpense is made by a company of the same name.
What are the alternatives to Mobilexpense?
The closest alternatives to Mobilexpense in our directory are Expensify, Rydoo, SAP Concur, Zoho Expense and Pleo.
How does Mobilexpense compare with other spend and bill pay tools?
Mobilexpense's GPA of 1.6 is higher than 3 of the 76 other spend and bill pay tools we grade, and level with 13.
Is Mobilexpense good value for money?
ToolGPA grades Mobilexpense D for value for money. Its paid plans start at about $8.94 a month for each person, against a middle price of $12 for the category: 7 of the 36 others that charge start lower.
Could I make my own version of Mobilexpense?
To replace Mobilexpense you would be making cards issued through a bank.
Where this guide comes from
The prices, plans, platforms and features were read from Mobilexpense’s own pages on Nov 13, 2026, and the grades were given on Nov 13, 2026. Graded from this listing, whose facts were read from Mobilexpense's own pages on 13 November 2026. Not based on using the product, and shorter than our full reviews.
Every tool we list gets five grades, A to F, each with its reason, and a GPA that averages them. How each is decided is at toolgpa.com/grades. This guide is ToolGPA’s own work; it is not made, paid for or approved by Mobilexpense. Prices change, so check mobilexpense.com before you buy.
Part 07 · About
About ToolGPA
Who made this guide, what else is on the site, and how to cite it
7,721
Tools graded, in 95 categories
ToolGPA grades software the way a school report grades a pupil: five subjects, a letter for each with the reason written beside it, and a GPA that averages them. Prices, plans and platforms are read from each maker’s own pages and dated, so you always know how fresh a figure is.
Every grade, review and ranking on ToolGPA is our own judgement. No company can pay for a grade or change one. Every tool on the site has a guide like this one, free to download and pass on. It all lives at toolgpa.com.
7,721
tools graded
95
categories
739
price changes on record
579
apps priced in 12 countries
What else is on toolgpa.com
- Mobilexpense, kept up to dateEverything in this guide, with prices and grades as they are todaytoolgpa.com/tools/mobilexpense
- How grades are givenThe rules behind every letter and every GPAtoolgpa.com/grades
- Value chartsWhat each tool costs against what it scores, for every categorytoolgpa.com/charts
- CompareAny two tools side by side, plan by plantoolgpa.com/compare
- Price changesEvery price rise and cut on record, each with its sourcetoolgpa.com/price-changes
- Prices by countryWhat apps cost on the App Store in 12 countriestoolgpa.com/prices-by-country
- Pay lessEvery public discount: yearly billing, students, nonprofitstoolgpa.com/save
- Keep or makeWhich tools are worth paying for, and which you could build yourselftoolgpa.com/keep-or-make
Scan for the live page
Prices and grades as they are today
Quoting this guide?
Please name ToolGPA and link to the live page, so readers can check the figures for themselves:
ToolGPA, "Mobilexpense: The Insider's Guide", checked Nov 13, 2026. https://toolgpa.com/tools/mobilexpense
Know someone choosing between spend and bill pay tools?
Send them this guide: toolgpa.com/tools/mobilexpense/guide
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See our other guides
The best-graded spend and bill pay tools after Mobilexpense, each with an Insider's Guide of its own.
- Spend & Bill Pay Insider's GuideEvery one of the 77 spend and bill pay tools we grade, compared
- Brex Insider's GuideCorporate cards, expenses, bill pay and travel for growing companies3.6 GPA
- Ramp Insider's GuideCorporate cards, expenses, travel and bill pay, with a free plan3.6 GPA
- Airwallex Insider's GuideMulti-currency business accounts, cards, bill pay and expenses3.2 GPA
Choosing software? Every tool graded, every price dated.
Compare tools at toolgpa.com ›Everything in this guide is ToolGPA’s own summary of what Mobilexpense’s pages, its app-store listings and public reviews said on the dates shown. Grades are our judgement under the rules at toolgpa.com/grades. Every grade, review and ranking on ToolGPA is our own judgement. No company can pay for a grade or change one. Mobilexpense is a trademark of its owner, and this guide is not made, paid for or approved by Mobilexpense. Prices and plans change: check mobilexpense.com before you buy.