Expensify vs Mobilexpense (2026): which should you pick?
As of Nov 13, 2026, Expensify grades higher than Mobilexpense: 2.8 against 1.6 out of 4.0.
Checked Oct 18, 2026 and Nov 13, 2026 · graded Oct 18, 2026 and Nov 13, 2026 by ToolGPA
Expensify grades higher on value for money, the free plan, features, ease of use and platforms.
Price, platforms and features side by side. The table says where each price was read and when.
Expensify
Receipt scanning, expense reports and company cards, from $5 a member
Mobilexpense
Expense reports, mileage and corporate cards for European companies
Which one is for you
Pick Expensify if
- Fits if your team mostly needs receipts scanned and money paid back
- Works for an employee whose company has no expense tool yet
Look elsewhere if
- Pricey if you add people who rarely spend, as Collect bills every member
- Skip it if you want the $9 Control rate without moving spend onto the Expensify Card
- Tight if you use NetSuite, Sage Intacct, QuickBooks Desktop or Workday, as they connect only on Control
- Pricey if you won't commit to a year, as Control is then $36 a member a month
- Watch out: the 30-day trial starts when you create a workspace, and card cash back counts US purchases only
Pick Mobilexpense if
- Fits if you have 20 or more people to reimburse across Europe
- Works for finance teams that need VAT and local compliance on expenses
Look elsewhere if
- Skip it if your team is under 20, because both products have a 20-user minimum
- Pricey if you add features: per diems, variable mileage, CO2 tracking and ERP links are add-ons
- Watch out: corporate credit cards cost from €4 per user a month on top of the licence
- Watch out: the page does not say whether €8 is billed monthly or yearly, and names no app platforms
How we grade them
| 2.8GPAExpensifyGood | 1.6GPAMobilexpenseWeak | |
|---|---|---|
| Value for money | CGraded against its expense-tool alternatives. Ten people on Collect cost $50 a month, $5 each billed monthly for every member, active or not. Zoho Expense costs less for ten and Ramp and Brex nothing, while Navan and Rydoo cost more. | DDeclaree is €8 per user a month, but the minimum is 20 users, so a team of 20 costs about €160 a month, far above the $12 middle price for expense tools. Add-ons and cards cost more. |
| Free plan and trial | CSubmit is free for any employee, with unlimited receipt scans, mileage and reports. But reimbursing, approving and syncing need a paid plan, and the 30-day trial starts when you create a workspace. | FNothing free and no trial on the listing. |
| Features | BThe whole job: SmartScan receipts, approvals and ACH reimbursement, unlimited Expensify Cards, travel booking, supplier bills paid from a scanned inbox, invoices and a chat thread on every expense. | CReceipt capture with OCR, approvals, mileage, per diems, corporate cards and VAT. Multi-level projects, variable mileage, per diems, CO2 tracking and ERP links are add-ons. |
| Ease of use | B4.6 from 157,712 App Store ratings. Snap a receipt and it's an expense, but admins have a workspace, rules and accounting links to set up. | CNo store rating on record. Apps are listed without platforms named, and policies and integrations need setting up. |
| Platforms and integrations | AWeb, Mac, iPhone, Android and a browser extension, with QuickBooks, Xero, NetSuite, Sage Intacct, Workday, Gusto and Uber, and an API. NetSuite and Sage Intacct need Control. | BWeb, with integrations such as QuickBooks, SAP, Microsoft Dynamics, ADP and HiBob. |
| Best for | receipt scanning and staff reimbursements | employee expense reports for European teams |
The GPA is the average of the five grades: an A is 4 points, an F is none. The full reasons are on each tool's page: Expensify and Mobilexpense. How we grade
Price against what you get
Expensify starts at $5 a month for each person and scores 3.3 out of 4 on features, ease of use and platforms. Mobilexpense starts at about $8.94 a month for each person and scores 2.3.
Expensify scores higher and starts $3.94 a month lower. Of the other spend and bill pay tools on the chart, none scores higher than Expensify for less, and 6 score higher than Mobilexpense for less.
Features, ease of use and platforms, averaged
What paid plans start at, a month (each step along is roughly double) →
- The best score at each price
- Has a free plan
- No free plan
Where they differ
- Expensify also covers invoicing and bill pay.
- Mobilexpense also covers workflow automation and reports.
At a glance
| Expensify | Mobilexpense | |
|---|---|---|
| Pricing | Free plan | Paid |
| Starts at | $5 per member / month, billed monthly | €8 per user / month, minimum 20 users (Declaree) |
| Free plan | Submit, free for any employee: unlimited receipt scans, mileage tracking, expense reports, categories and tags, personal card import and chat on expenses. | None |
| Free trial | 30-day free trial of the paid plans, starting when a workspace is created | None listed |
| Web | ||
| macOS | ||
| iOS | ||
| Android | ||
| Browser extension | ||
| Made by | Expensify, Inc. | Mobilexpense |
| Price read from | expensify.com | mobilexpense.com |
| Checked | Oct 18, 2026 | Nov 13, 2026 |
Worth knowing
Expensify
- Control's $9 rate needs an annual plan and the Expensify Card for at least half of settled spend; otherwise it is $18 on an annual plan or $36 with no commitment.
- Collect bills every member added to a workspace, active or not; Control bills anyone who creates, submits, approves, reimburses or exports a report that month.
- NetSuite, Sage Intacct, QuickBooks Desktop and Workday connect only on Control; Collect syncs with QuickBooks Online and Xero.
- The Expensify Card is issued by The Bancorp Bank in the US, and cash back counts US purchases only.
Mobilexpense
- Both products have a minimum of 20 users, and the page says some features are priced separately.
- Multi-level projects, variable mileage, per diems, CO2 tracking and ERP and HR integrations are add-ons.
- The page does not say whether the €8 is billed monthly or yearly, and it lists mobile and desktop apps without naming the platforms.
- Credit cards cost from €4 per user per month on top of the licence.
Key features
Expensify
- SmartScan receipts
- Photograph or forward a receipt and Expensify reads it into an expense, with unlimited scans on every plan including the free one.
- Approvals and reimbursement
- Reports go to an approver and are paid back by ACH. Control adds multiple approvers, custom expense rules and admin-enforced controls.
- Expensify Card
- Unlimited cards, virtual ones included, with Smart Limits, paying 1% cash back on US purchases and 2% once monthly spend passes $250,000.
- Travel booking
- Book flights, hotels, cars and rail inside Expensify, with travel rules, trip approvals and a 24/7 support line.
- Bills and invoices
- Supplier bills are scanned from a dedicated email address and paid automatically, and invoices can be sent from the same account.
- Chat on every expense
- Each expense and report has its own comment thread, alongside chat rooms and direct messages between employees.
Mobilexpense
- Receipt capture with OCR
- Expenses are submitted through the app or the web with an OCR receipt scanner, in multiple currencies, with categories that carry codes and rules.
- Approval workflows and policies
- Workflows come from templates or are built custom, with user groups, business rules for company policy and an assistant or deputy function on MXP.
- Mileage and per diems
- Standard mileage rates are included, while variable mileage rates and per diem or daily allowance rules are listed as add-ons.
- Corporate credit cards
- Mobilexpense credit cards start at €4 per user per month, and existing bank cards can be connected for automatic transaction import.
- VAT and local compliance
- Country-specific VAT rules apply automatically, and MXP lists compliance for GoBD, Spanish homologation and URSSAF alongside coverage in 100+ countries.
- ERP and HR links
- ERP connections include QuickBooks Online, Exact Globe, SAP and Microsoft Dynamics; HR links include BambooHR, ADP and HiBob.
Plans
Expensify
Submit$0
For individual employees: receipt scanning, mileage, expense reports and submitting them to an approver.
Collect$5
per member / month, billed monthly
Billed for every member, active or not. Reimbursements, card feeds, approvals, travel booking and QuickBooks Online or Xero sync.
Control$9
per active member / month, annual plan using the Expensify Card
$18 on an annual plan without the card, $36 with no commitment. Adds NetSuite and Sage Intacct, multi-step approvals, SSO and budgets.
Mobilexpense
Mobilexpense Declaree€8
per user / month, minimum 20 users
Expenses in Europe: OCR receipts, rules and workflows, VAT handling, mileage and 7 languages. Some features priced separately.
Mobilexpense MXPCustom
Global expenses with compliance in 100+ countries, multi-entity management, SSO and multi-currency. Minimum 20 users.
Ways to pay less
Expensify
- Annual discount
Half price on Control with an annual subscription
Control costs $18 per active member a month on an annual subscription, against $36 on pay-per-use with no commitment.
- Other savings
Control at $9 when you use the Expensify Card
On an annual subscription, Control drops to $9 per active member a month when the Expensify Card carries at least 50% of settled US spend that month.
Mobilexpense
No public discounts listed.
Common questions
Which is cheaper, Expensify or Mobilexpense?
As of Nov 13, 2026, Expensify is cheaper to start with: $5 a month for each person, against about $8.94 a month for each person for Mobilexpense. Expensify starts at $5 per member / month, billed monthly, and Mobilexpense starts at €8 per user / month, minimum 20 users (Declaree).
Which has a free plan, Expensify or Mobilexpense?
As of Nov 13, 2026, only Expensify has a free plan. Mobilexpense does not.
Which platforms do Expensify and Mobilexpense run on?
As of Nov 13, 2026, only Expensify lists macOS, iOS and Android apps and a browser extension. Both list a web app. A platform missing from a listing is one its maker's pages did not mention.
More comparisons
How this page was made
- The verdict at the top follows a fixed rule. When both tools are in the same category and either is in our top three for it, the verdict follows that ranking: the higher-placed tool is our pick. The top three weigh who each tool suits as well as its grades, so a pick can go against the GPA. Otherwise the page does not pick one and says which grades higher: the higher GPA first; on a tie, the one with a free plan, then the one that starts cheaper in dollars a month, counted the same way for both; if they are still level, what the choice depends on.
- The grades are our own, from each tool’s review or report card. The GPA is their average.
- Prices, plans and platforms come from each tool’s listing. The table above says where each price was read and when.
- The differences and the answers to the questions are worked out from those listings.