The Pagico Insider’s Guide
Everything we know about Pagico in one document: what it costs, its grades, getting a refund, getting help and what else to look at. Read it here, or keep a copy.
Pagico
The Insider’s Guide
Desktop planner that keeps tasks, notes, files and contacts together
Every plan, grade, refund rule and rival among to-do list apps, read from Pagico’s own pages.
Made by NOTES 17 LLC · checked Nov 12, 2026 · toolgpa.com
Contents
- 01WelcomeWhat it is, who it suits, its grades and the ten things to know first
- 02What it costsEvery plan, the free plan, ways to pay less and how prices have moved
- 03What it doesIts main features, where it runs, what it works with and who makes it
- 04Where it standsIts grades against its category, and whether to keep it or make your own
- 05The alternativesThe tools it is most often weighed against, side by side
- 06Quick answersThe questions people ask about it, each answered in a line or two
- 07About ToolGPAWho made this guide, what else is on the site, and how to cite it
ToolGPA put this guide together from Pagico’s own pages, its app-store listings and our grades. Every fact in it is on Pagico’s page too, where it is kept up to date. Checked Nov 12, 2026.
Part 01 · Overview
Welcome
What it is, who it suits, its grades and the ten things to know first
2.2
GPA, above 6 of the 127 other to-do list apps we grade
Pagico is a planner for Mac, Windows and Ubuntu that stores tasks, notes, files, projects and contacts in one local database. Mobile apps for iOS and Android are free. A one-time license covers the desktop app, and paid cloud plans add sync, email-to-task and team workspaces.
To get you started, here are 9 things to know about Pagico, taken from its own pages and our grades.
Workspaces and a database of linked items have to be learned.
- 1
Best for a desktop planner for one person or a small team
Pagico keeps tasks, notes and files in one local database on Mac, Windows and Linux.
- 2
What it costs
Paid plans start at $65 one-time per user, including a first year of Personal Premium.
- 3
You can try it first
15-day free trial of the desktop app; the teams page offers a 30-day team trial
- 4
It runs on 5 platforms
macOS, Windows, Linux, iOS and Android, with a browser extension too.
- 5
One database for everything
Projects, clients, notes, files, emails and checklists are stored together, so action items can sit next to meeting notes.
- 6
Timelines and dashboards
Turns task lists into timelines and offers custom dashboards that show project status.
- 7
Rapid Day Planner
A daily planning view based on the Ivy Lee method.
- 8
A 2.2 GPA, above 6 of 127
That is against the other to-do list apps we grade, on value, the free plan, features, ease of use and platforms.
- 9
Your call
A to-do list at its plainest is tasks with dates, repeats and a box to tick.
Pagico at a glance
- Pricing
- Free trial, from $65 one-time per user, including a first year of Personal Premium
- Free plan
- No
- Free trial
- 15-day free trial of the desktop app; the teams page offers a 30-day team trial
- Runs on
- macOS, Windows, Linux, iOS, Android, Browser extension
- Made by
- NOTES 17 LLC
- Category
- To-Do List Apps
- Our grade
- 2.2 GPA, fair
The report card
Best for a desktop planner for one person or a small team
Pagico keeps tasks, notes and files in one local database on Mac, Windows and Linux. It costs $65 once, but updates after the first year need a subscription, and the desktop trial is the only way to try it.
| Subject | Grade | Comment |
|---|---|---|
| Value for money | B | $65 once, between one and two years of the to-do middle of $3.99 a month, with updates after the first year at $3 a month extra. |
| Free plan and trial | D | 15-day desktop trial, with no card detail on record, and no free plan; the free phone apps are companions. |
| Features | C | Tasks, notes, timelines and a day planner, but email-to-task, email workflows and public sharing are premium cloud features. |
| Ease of use | C | No store rating on record. Workspaces and a database of linked items have to be learned. |
| Platforms and integrations | B | Mac, Windows, Linux, iPhone, Android and a browser extension, with 2 integrations and no API on record. |
An A is worth 4 points, a B 3, a C 2, a D 1 and an F nothing. The GPA is the average of the five.
Who Pagico is for
- Fits if you want a one-time purchase with your data stored locally
- Works for a small team sharing workspaces at a flat monthly price
Who it is not for
- Watch out: updates after year one need Personal Premium at $3 a month or a team plan
- Skip it if you want a free plan, as only a trial is offered
- Tight if you want email-to-task or public sharing, which are premium cloud features
- Watch out: the pages give the trial as 15 days and as 2 weeks in different places
Good to know
Good for
- Freelancers who track clients, files and tasks in one place
- People who want a permanent license instead of a subscription
- Small teams of up to 10 sharing selected projects
Worth knowing
- The desktop app has no free plan, only a trial; the free mobile apps are companions to it.
- Software updates after the first year need a paid Personal Premium or team plan, though licenses do not expire.
- Email-to-task, email workflow features and public sharing are premium cloud features.
- The pages give 15 days and 2 weeks as the trial length in different places.
Part 02 · Pricing
What it costs
Every plan, the free plan, ways to pay less and how prices have moved
$65 one-time
To start
Pagico is a paid product with a free trial, starting at $65 one-time per user, including a first year of Personal Premium.
Single User License
$65
one-time per user, permanent license
Pagico 10 for macOS, Windows and Ubuntu, with a complimentary first year of the Personal Premium plan.
Extra seat
$5
one-time per extra computer
For additional computers owned by the same person, added to a version 10 license.
Personal Premium
$3
per month, billed annually ($36 a year)
Add-on for an existing license: free software updates and a 4GB personal cloud with premium service features.
Partners Plan
$5
per month for 2 users
Personal Premium plus one extra license for a partner and unlimited team workspaces. An add-on that requires an existing license.
Small Team Plan
$25
per month for up to 5 members
One price for the team: four teammate licenses, unlimited team workspaces and free software updates.
Large Team Plan
$50
per month for up to 10 members
One price for the team: nine teammate licenses, unlimited team workspaces and free software updates.
Trying it first
15-day free trial of the desktop app; the teams page offers a 30-day team trial
Read from pagico.com on Nov 12, 2026.
Ways to pay less
Education
Student and faculty license at $39
The store lists the single-user license at $39 instead of $65 for faculty and students; a photo of a valid student ID is required after checkout.
Stated on pagico.com
Part 03 · Features
What it does
Its main features, where it runs, what it works with and who makes it
6
Places it runs: macOS, Windows, Linux, iOS, Android and Browser extension
Desktop planner that keeps tasks, notes, files and contacts together. Here is what it does, as its own site describes it, and what it covers: works offline, one-time purchase, notes, tasks.
Tasks, notes, timelines and a day planner, but email-to-task, email workflows and public sharing are premium cloud features.
- One database for everything
- Projects, clients, notes, files, emails and checklists are stored together, so action items can sit next to meeting notes.
- Timelines and dashboards
- Turns task lists into timelines and offers custom dashboards that show project status.
- Rapid Day Planner
- A daily planning view based on the Ivy Lee method.
- Browser extension
- Turn a web page into a task from the Pagico browser extension.
- Local data with optional cloud sync
- Data stays on the device by default; Personal Cloud syncs across computers and phones, and the vendor says shared data is encrypted with 256-bit AES on its servers.
- Team workspaces
- Selectively sync projects and contacts with teammates, assign tasks and chat in real time.
Where it runs
- macOS
- Windows
- Linux
- iOS
- Android
- Browser extension
What it works with
- Alfred
- Setapp
Pagico is made by NOTES 17 LLC.
Part 04 · Standing
Where it stands
Its grades against its category, and whether to keep it or make your own
6/127
Other to-do list apps it is graded above
Pagico's GPA of 2.2 is higher than 6 of the 127 other to-do list apps we grade, and level with 22.
It stands best on platforms and integrations (B, above 77 of 127) and worst on free plan and trial (D, above 5).
Each grade against the category
Every bar is all 128 to-do list apps we grade, cut by the letter each got. Pagico’s own letter is outlined.
- BValue for moneyAbove 51 of 127
- DFree plan and trialAbove 5 of 127
- CFeaturesAbove 8 of 127
- CEase of useAbove 10 of 127
- BPlatforms and integrationsAbove 77 of 127
Keep it, or make your own?
Whether this is something you could build for yourself with an AI app builder, and what you would give up.
Your call
A to-do list at its plainest is tasks with dates, repeats and a box to tick.
You could make the core of Pagico for yourself: tasks and notes. What you would give up is listed below. Whether that is worth the price is your call. At $65, paid once, it costs less than the weekend it would take to replace, which is the argument for keeping it.
What you could make
- Tasks and notes: an app builder makes these well.
What you could not
- Apps for macOS, Windows, Linux, iOS and Android that stay in step with each other.
- It is priced for each person, which means accounts and billing for a team.
What this rests on. Pagico’s listing: what it does, where it runs, what it plugs into and what it costs. It is a judgement about the kind of software this is. We have not built a replacement for it, and making your own means looking after it too. How we decide, and every tool’s verdict.
Part 05 · Alternatives
The alternatives
The tools it is most often weighed against, side by side
OmniFocus, Amazing Marvin, MyLifeOrganized, Nozbe and Todoist
The 5 tools Pagico is most often weighed against, with where each one differs from it.
- 2.4GPA
OmniFocus
Free trial · from $74.99 one-time
Project-based task manager for Apple devices, with a web companion.
- Only Pagico lists Windows, Linux and Android apps.
- Only Pagico lists a browser extension.
- Only OmniFocus lists a web app.
- 2.6GPA
Amazing Marvin
Free trial · from $8/mo
Customizable task manager with 100+ features you switch on as needed.
- Only Amazing Marvin lists a web app.
- Pagico can be bought with a one-time purchase.
- Pagico also covers notes.
- 2.4GPA
MyLifeOrganized
Free plan · from $29.99
Outline-based task manager that builds a next-actions list.
- MyLifeOrganized has a free plan. Pagico does not, though it has a free trial.
- Only Pagico lists macOS and Linux apps.
- Only Pagico lists a browser extension.
- 2.4GPA
Nozbe
Free plan · from $9/mo
To-do app for small teams built on projects, tasks and comments.
- Nozbe has a free plan. Pagico does not, though it has a free trial.
- Only Pagico lists a Linux app.
- Only Pagico lists a browser extension.
- 2.8GPA
Todoist
Free plan · from $5/mo
Cross-platform to-do list with natural-language task entry.
- Todoist has a free plan. Pagico does not, though it has a free trial.
- Only Todoist lists a web app.
- Pagico can be bought with a one-time purchase.
Part 06 · Questions
Quick answers
The questions people ask about it, each answered in a line or two
12
Questions, each answered in a line or two
The short version of everything above, for when you only need the answer. Each one is told in full in its part of the guide.
Is Pagico free?
No, Pagico is a paid product, but you can try it first. 15-day free trial of the desktop app; the teams page offers a 30-day team trial.
How much does Pagico cost?
Pagico lists 6 plans. Single User License: $65 one-time per user, permanent license.
What platforms does Pagico work on?
Pagico is available on macOS, Windows, Linux, iOS and Android. It also has a browser extension.
Does Pagico offer any discounts?
Pagico publicly lists the following: Student and faculty license at $39.
Is Pagico open source?
Pagico is not described as open source on its own site, as read on Nov 12, 2026.
Does Pagico work offline?
Yes, according to its own site. What works without a connection differs by plan and platform, so check the vendor's page for the detail.
What does Pagico integrate with?
Pagico's listing names Alfred and Setapp. A listing names up to eight integrations, so it may connect to more.
Does Pagico have a student discount?
Student and faculty license at $39. The store lists the single-user license at $39 instead of $65 for faculty and students; a photo of a valid student ID is required after checkout.
Who makes Pagico?
Pagico is made by NOTES 17 LLC.
What are the alternatives to Pagico?
The closest alternatives to Pagico in our directory are OmniFocus, Amazing Marvin, MyLifeOrganized, Nozbe and Todoist.
How does Pagico compare with other to-do list apps?
Pagico's GPA of 2.2 is higher than 6 of the 127 other to-do list apps we grade, and level with 22.
Could I make my own version of Pagico?
A to-do list at its plainest is tasks with dates, repeats and a box to tick.
Where this guide comes from
The prices, plans, platforms and features were read from Pagico’s own pages on Nov 12, 2026, and the grades were given on Nov 12, 2026. Graded from this listing, whose facts were read from Pagico's own pages on 12 November 2026. Not based on using the product, and shorter than our full reviews.
Every tool we list gets five grades, A to F, each with its reason, and a GPA that averages them. How each is decided is at toolgpa.com/grades. This guide is ToolGPA’s own work; it is not made, paid for or approved by NOTES 17 LLC. Prices change, so check pagico.com before you buy.
Part 07 · About
About ToolGPA
Who made this guide, what else is on the site, and how to cite it
5,038
Tools graded, in 95 categories
ToolGPA grades software the way a school report grades a pupil: five subjects, a letter for each with the reason written beside it, and a GPA that averages them. Prices, plans and platforms are read from each maker’s own pages and dated, so you always know how fresh a figure is.
Every grade, review and ranking on ToolGPA is our own judgement. No company can pay for a grade or change one. Every tool on the site has a guide like this one, free to download and pass on. It all lives at toolgpa.com.
5,038
tools graded
95
categories
739
price changes on record
579
apps priced in 12 countries
What else is on toolgpa.com
- Pagico, kept up to dateEverything in this guide, with prices and grades as they are todaytoolgpa.com/tools/pagico
- How grades are givenThe rules behind every letter and every GPAtoolgpa.com/grades
- Value chartsWhat each tool costs against what it scores, for every categorytoolgpa.com/charts
- CompareAny two tools side by side, plan by plantoolgpa.com/compare
- Price changesEvery price rise and cut on record, each with its sourcetoolgpa.com/price-changes
- Prices by countryWhat apps cost on the App Store in 12 countriestoolgpa.com/prices-by-country
- Pay lessEvery public discount: yearly billing, students, nonprofitstoolgpa.com/save
- Keep or makeWhich tools are worth paying for, and which you could build yourselftoolgpa.com/keep-or-make
Scan for the live page
Prices and grades as they are today
Quoting this guide?
Please name ToolGPA and link to the live page, so readers can check the figures for themselves:
ToolGPA, "Pagico: The Insider's Guide", checked Nov 12, 2026. https://toolgpa.com/tools/pagico
Know someone choosing between to-do list apps?
Send them this guide: toolgpa.com/tools/pagico/guide
ToolGPA elsewhere: youtube.com/@toolgpa
See our other guides
The best-graded to-do list apps after Pagico, each with an Insider's Guide of its own.
- To-Do List Apps Insider's GuideEvery one of the 128 to-do list apps we grade, compared
- Apple Reminders Insider's GuideApple's free to-do app for iPhone, iPad, Mac and Apple Watch3.6 GPA
- Microsoft To Do Insider's GuideFree to-do list from Microsoft that syncs with Outlook tasks3.6 GPA
- Google Tasks Insider's GuideGoogle's to-do list, built into Gmail, Calendar, Chat and Docs3.4 GPA
Choosing software? Every tool graded, every price dated.
Compare tools at toolgpa.com ›Everything in this guide is ToolGPA’s own summary of what Pagico’s pages, its app-store listings and public reviews said on the dates shown. Grades are our judgement under the rules at toolgpa.com/grades. Every grade, review and ranking on ToolGPA is our own judgement. No company can pay for a grade or change one. Pagico is a trademark of its owner, and this guide is not made, paid for or approved by NOTES 17 LLC. Prices and plans change: check pagico.com before you buy.