The Voicenotes Insider’s Guide
Everything we know about Voicenotes in one document: what it costs, its grades, getting a refund, getting help and what else to look at. Read it here, or keep a copy.
Voicenotes
The Insider’s Guide
Bot-free AI notetaker for meetings, memos and dictation
Every plan, grade, refund rule and rival among AI meeting note takers, read from Voicenotes’s own pages.
Made by Coping Hard Inc. · checked Oct 5, 2026 · toolgpa.com
Contents
- 01WelcomeWhat it is, who it suits, its grades and the ten things to know first
- 02What it costsEvery plan, the free plan, ways to pay less and how prices have moved
- 03What it doesIts main features, where it runs, what it works with and who makes it
- 04Where it standsIts grades against its category, and whether to keep it or make your own
- 05The alternativesThe tools it is most often weighed against, side by side
- 06Quick answersThe questions people ask about it, each answered in a line or two
- 07About ToolGPAWho made this guide, what else is on the site, and how to cite it
ToolGPA put this guide together from Voicenotes’s own pages, its app-store listings and our grades. Every fact in it is on Voicenotes’s page too, where it is kept up to date. Checked Oct 5, 2026.
Part 01 · Overview
Welcome
What it is, who it suits, its grades and the ten things to know first
3.0
GPA, above 38 of the 48 other AI meeting note takers we grade
Voicenotes records meetings, voice memos and dictation, then transcribes them and writes summaries, action items and next steps. Nothing joins the call: it records from its own apps on Mac, Windows, iPhone, Android, the web and smartwatches. An Ask AI feature answers questions across everything you have recorded, and the free Basic plan includes 100 transcription minutes a week.
To get you started, here are 9 things to know about Voicenotes, taken from its own pages and our grades.
There's no bot to invite either: you press record when the meeting starts and the notes are waiting when it ends.
- 1
Best for meetings, voice memos and dictation in one app
Voicenotes is one app for recording meetings with no bot in the call, catching voice memos and typing with your voice, and Ask AI answers questions from everything you've recorded.
- 2
Paid plans start at $9 a month for each person
As its pricing page puts it: $9 per user / month; billing basis not stated.
- 3
There is a free plan
Basic plan: unlimited recordings, 100 transcription minutes a week shared across meetings, memos and dictation, and access to the last 30 days of notes.
- 4
It runs on 5 platforms
Web, macOS, Windows, iOS and Android, with a browser extension too.
- 5
Bot-free meeting recording
Hit record in the app when a meeting starts and nothing joins the call. It works with any meeting app and with in-person conversations, and you can jot comments on the note as you go.
- 6
Summaries and next steps
When the meeting ends you get a summary, action items and next steps alongside the recording and transcript, ready to share as a link or export as a PDF.
- 7
Ask AI across your notes
Ask a question and get an answer drawn from every conversation and memo you have recorded, or turn a meeting into a follow-up email, report or to-do list.
- 8
A 3.0 GPA, above 38 of 48
That is against the other AI meeting note takers we grade, on value, the free plan, features, ease of use and platforms.
- 9
Keep it
To replace Voicenotes you would be making a bot that joins your calls and turns the talk into notes. That is not a weekend's work, with an AI app builder or without one.
Voicenotes at a glance
- Pricing
- Free plan, from $9 per user / month; billing basis not stated
- Free plan
- Yes
- Free trial
- 7-day free trial of paid features, according to the terms of service
- Runs on
- Web, macOS, Windows, iOS, Android, Browser extension
- Made by
- Coping Hard Inc.
- Category
- AI Meeting Notes
- Our grade
- 3.0 GPA, very good
- Store rating
- 4.8 on the App Store, 7,062 ratings
The report card
Best for meetings, voice memos and dictation in one app
Voicenotes is one app for recording meetings with no bot in the call, catching voice memos and typing with your voice, and Ask AI answers questions from everything you've recorded. Free transcribes 100 minutes a week and hides notes older than 30 days, and dictation, imports and the MCP server are Pro. The $9 Pro price comes with no word on monthly or yearly billing, the iPhone app lists $14.99 a month, and the Windows app is a beta.
| Subject | Grade | Comment |
|---|---|---|
| Value for money | C | Pro is $9 a user a month for unlimited transcription, dictation and history, the middle of the road for this category. The pricing page won't say whether that's billed monthly or yearly, and the US App Store lists the in-app subscription at $14.99 a month and up to $99.99 a year. |
| Free plan and trial | C | Basic records as much as you like but transcribes 100 minutes a week, which is two hour-long meetings, and hides everything older than 30 days until you pay. Dictation, audio imports and real-time notes are Pro too. Caps you'll meet in week one. |
| Features | B | It does the whole job: hit record and nothing joins the call, so any meeting app works and so does a table in person. Summary, action items and next steps afterwards, a share link or PDF, and Ask AI answering from every recording you've made. Memos and dictation live in the same app. |
| Ease of use | A | 4.77 from about 7,100 App Store ratings. There's no bot to invite either: you press record when the meeting starts and the notes are waiting when it ends. |
| Platforms and integrations | A | Mac, Windows, iPhone, Android, the web, smartwatches and a browser extension. It connects to Zapier, Notion, Obsidian, Todoist and Readwise, with webhooks and an MCP server for Claude and ChatGPT. The Windows app is still labelled a beta. |
An A is worth 4 points, a B 3, a C 2, a D 1 and an F nothing. The GPA is the average of the five.
Who Voicenotes is for
- Fits if you want one app for meetings, voice memos and dictation
- Works for meetings where a recording bot sitting in the call wouldn't go down well
Who it is not for
- Tight if you're staying free: 100 transcription minutes a week, and notes older than 30 days are hidden until you upgrade
- Skip it if you want dictation, audio imports or real-time notes without paying, as Basic gets only a one-time dictation allowance
- Pricey if you subscribe in the iPhone app, where the US store lists $14.99 a month against $9 on the pricing page
- Watch out: the pricing page doesn't say whether the $9 is billed monthly or yearly
- Not for you if you need SSO or SCIM without paying $24 a user for Enterprise, and the Windows app is still a beta
Good to know
Good for
- People who want one app for meetings, voice memos and dictation
- Meetings where a visible recording bot is not acceptable
- Capturing notes from a phone or smartwatch as well as a computer
Worth knowing
- The free Basic plan transcribes 100 minutes a week and shows only the last 30 days of notes. Older notes are stored but hidden until you upgrade.
- The pricing page gives $9 per user a month without a billing basis. The US App Store lists in-app subscriptions at $14.99 a month and up to $99.99 a year.
- Dictation, audio imports, real-time notes, the MCP server and advanced integrations need Pro.
- SSO, SCIM and consent management are Enterprise features at $24 per user a month. The Windows desktop app is labeled a beta.
Part 02 · Pricing
What it costs
Every plan, the free plan, ways to pay less and how prices have moved
$9
A month to start, for each person. There is a free plan too
Voicenotes has a free plan. Paid plans start at $9 per user / month; billing basis not stated.
Dictation, audio imports and real-time notes are Pro too.
Basic
$0
Unlimited recordings, 100 minutes a week of transcripts and summaries refreshed weekly, and a 30-day history.
Pro
$9
per user / month; monthly or annual basis not stated
Unlimited transcription, dictation and history, real-time notes and live transcription, audio imports, the Voicenotes MCP, advanced integrations and team billing.
Enterprise
$24
per user / month, sold through sales; basis not stated
Everything in Pro, plus SSO and SCIM, consent management, admin controls for sharing, CRM and dialer integrations and a dedicated success manager.
The free plan
Basic plan: unlimited recordings, 100 transcription minutes a week shared across meetings, memos and dictation, and access to the last 30 days of notes.
Trying it first
7-day free trial of paid features, according to the terms of service
Read from voicenotes.com on Oct 5, 2026.
How its prices have moved
- Aug 9, 2026Enterprise: new, $24 per user / monthThe archived copy of 9 August 2026 adds an Enterprise tier at $24 per user a month; the copy before it, of 3 July 2026, has only Basic and Pro. The tier arrived between the two.
What the app costs elsewhere
Each country’s App Store price for “Weekly Subscription”, against $8.99 in the United States, in dollars at the day’s rate. The four cheapest and the four dearest of 11.
| Country | Price there | In dollars | Against the US |
|---|---|---|---|
| India | ₹ 499 | $5.16 | 43% less |
| Turkey | ₺399,99 | $8.13 | 10% less |
| Indonesia | Rp 149ribu | $8.33 | 7% less |
| Canada | $11.99 | $8.43 | 6% less |
| Philippines | ₱ 599.00 | $9.54 | 6% more |
| Mexico | $199.00 | $10.93 | 22% more |
| Brazil | R$ 59,90 | $11.97 | 33% more |
| South Africa | R199.99 | $12.10 | 35% more |
Part 03 · Features
What it does
Its main features, where it runs, what it works with and who makes it
6
Places it runs: Web, macOS, Windows, iOS, Android and Browser extension
Bot-free AI notetaker for meetings, memos and dictation. Here is what it does, as its own site describes it, and what it covers: AI features, meeting notes, transcription, dictation, chat assistant, notes.
It does the whole job: hit record and nothing joins the call, so any meeting app works and so does a table in person.
- Bot-free meeting recording
- Hit record in the app when a meeting starts and nothing joins the call. It works with any meeting app and with in-person conversations, and you can jot comments on the note as you go.
- Summaries and next steps
- When the meeting ends you get a summary, action items and next steps alongside the recording and transcript, ready to share as a link or export as a PDF.
- Ask AI across your notes
- Ask a question and get an answer drawn from every conversation and memo you have recorded, or turn a meeting into a follow-up email, report or to-do list.
- Voice memos and dictation
- The same app captures spoken memos, and dictation types with your voice in other apps on desktop and mobile. Dictation is a Pro feature with a one-time free allowance on Basic.
- Language detection
- Transcribes English, Spanish, French, Portuguese, Italian and more than 60 other languages, detects the language automatically and handles switching mid-sentence.
- Integrations and MCP
- Integrations include Zapier, Notion, Obsidian, Todoist and Readwise, plus webhooks, and an MCP server connects notes to Claude and ChatGPT. Advanced integrations and the MCP server need Pro.
Where it runs
- Web
- macOS
- Windows
- iOS
- Android
- Browser extension
What it works with
- Zapier
- Notion
- Obsidian
- Todoist
- Readwise
- Things 3
- Claude
- ChatGPT
Voicenotes is made by Coping Hard Inc.
Part 04 · Standing
Where it stands
Its grades against its category, and whether to keep it or make your own
38/48
Other AI meeting note takers it is graded above
Voicenotes's GPA of 3.0 is higher than 38 of the 48 other AI meeting note takers we grade, and level with 7.
It stands best on ease of use (A, above 40 of 48) and worst on free plan and trial (C, above 5).
Its paid plans start at $9 a month for each person, against a middle price of $10 for the category: 19 of the 47 others that charge start lower.
On features, ease of use and platforms it scores 3.7 out of 4. 2 tools score higher and cost less.
Each grade against the category
Every bar is all 49 AI meeting note takers we grade, cut by the letter each got. Voicenotes’s own letter is outlined.
- CValue for moneyAbove 13 of 48
- CFree plan and trialAbove 5 of 48
- BFeaturesAbove 10 of 48
- AEase of useAbove 40 of 48
- APlatforms and integrationsAbove 30 of 48
Price against what you get
Each dot is one of 48 AI meeting note takers. Further left costs less; higher up scores better on features, ease of use and platforms. Voicenotes is the marked dot.
What paid plans start at, a month (each step along is roughly double) →
Keep it, or make your own?
Whether this is something you could build for yourself with an AI app builder, and what you would give up.
Keep it
To replace Voicenotes you would be making a bot that joins your calls and turns the talk into notes. That is not a weekend's work, with an AI app builder or without one.
It is one of the better ones too: its GPA of 3.0 is higher than 38 of the 48 other AI meeting note takers we grade. It costs $108 a year.
What you could make
- Notes: an app builder makes this well.
What you could not
- A bot that joins your calls and turns the talk into notes.
- Dictation that types into any app on your computer.
- An AI model, which you can rent by the request but not make.
- Speech turned into text you can trust.
- Apps for macOS, Windows, iOS and Android that stay in step with each other.
- It is priced for each person, which means accounts and billing for a team.
- It plugs into other products, Zapier, Notion and Obsidian among them.
- The depth: we grade its features B, which means it covers the whole job.
What this rests on. Voicenotes’s listing: what it does, where it runs, what it plugs into and what it costs. It is a judgement about the kind of software this is. We have not built a replacement for it, and making your own means looking after it too. How we decide, and every tool’s verdict.
Part 05 · Alternatives
The alternatives
The tools it is most often weighed against, side by side
Granola, Jamie, TwinMind, Hedy and Otter.ai
The 5 tools Voicenotes is most often weighed against, with where each one differs from it.
- 3.0GPA
Granola
Free plan · from $14/mo
AI notepad that transcribes meetings from device audio, no bot.
- Only Voicenotes lists a web app.
- Only Voicenotes lists a browser extension.
- Voicenotes also covers dictation and notes.
- 2.4GPA
Jamie
Free plan · from €21/mo
Bot-free AI note taker with EU data hosting.
- Only Voicenotes lists a web app.
- Only Voicenotes lists a browser extension.
- Voicenotes also covers dictation and notes.
- 2.8GPA
TwinMind
Free plan · from $11.99/mo
All-day transcription and memory app for meetings and conversations.
- Voicenotes also covers dictation and notes.
- 2.8GPA
Hedy
Free plan · from $8.33/mo
Meeting assistant that coaches you live and writes the notes.
- Only Voicenotes lists a browser extension.
- Hedy can be bought with a one-time purchase.
- Voicenotes also covers dictation and notes.
- 3.0GPA
Otter.ai
Free plan · from $8.33/mo
Live meeting transcription with summaries and AI chat.
- Voicenotes also covers dictation and notes.
Part 06 · Questions
Quick answers
The questions people ask about it, each answered in a line or two
13
Questions, each answered in a line or two
The short version of everything above, for when you only need the answer. Each one is told in full in its part of the guide.
Is Voicenotes free?
Voicenotes has a free plan. Basic plan: unlimited recordings, 100 transcription minutes a week shared across meetings, memos and dictation, and access to the last 30 days of notes.
How much does Voicenotes cost?
Voicenotes lists 3 plans. Basic: $0.
What platforms does Voicenotes work on?
Voicenotes is available on Web, macOS, Windows, iOS and Android. It also has a browser extension.
How is Voicenotes rated?
Voicenotes's iPhone and iPad app averages 4.8 out of 5 from 7,062 ratings on the App Store in the United States, as read on Oct 5, 2026.
Does Voicenotes have a Linux app?
No Linux app was listed when its pages were read on Oct 5, 2026. Voicenotes is listed for Web, macOS, Windows, iOS and Android.
Is Voicenotes open source?
Voicenotes is not described as open source on its own site, as read on Oct 5, 2026.
What does Voicenotes integrate with?
Voicenotes's listing names Zapier, Notion, Obsidian, Todoist, Readwise, Things 3, Claude and ChatGPT.
Does Voicenotes have a free trial?
Yes. 7-day free trial of paid features, according to the terms of service.
Who makes Voicenotes?
Voicenotes is made by Coping Hard Inc.
What are the alternatives to Voicenotes?
The closest alternatives to Voicenotes in our directory are Granola, Jamie, TwinMind, Hedy and Otter.ai.
How does Voicenotes compare with other AI meeting note takers?
Voicenotes's GPA of 3.0 is higher than 38 of the 48 other AI meeting note takers we grade, and level with 7.
Is Voicenotes good value for money?
ToolGPA grades Voicenotes C for value for money. Its paid plans start at $9 a month for each person, against a middle price of $10 for the category: 19 of the 47 others that charge start lower.
Could I make my own version of Voicenotes?
To replace Voicenotes you would be making a bot that joins your calls and turns the talk into notes.
Where this guide comes from
The prices, plans, platforms and features were read from Voicenotes’s own pages on Oct 5, 2026, and the grades were given on Oct 10, 2026. Graded from this listing, whose facts were read from Voicenotes' own pages on 5 October 2026, and its App Store rating. Also tested with a demo account on 2026-05-29.
Every tool we list gets five grades, A to F, each with its reason, and a GPA that averages them. How each is decided is at toolgpa.com/grades. This guide is ToolGPA’s own work; it is not made, paid for or approved by Coping Hard Inc. Prices change, so check voicenotes.com before you buy.
- voicenotes.com/
- voicenotes.com/pricing
- help.voicenotes.com/en/articles/15389129-pricing-and-billing
- help.voicenotes.com/en/articles/10810548-getting-started-with-voicenotes-for-your-team
- help.voicenotes.com/en/articles/9356570-voicenotes-terms-of-service
- help.voicenotes.com/en/articles/9271900-frequently-asked-questions
- help.voicenotes.com/en/collections/12277349-integrations
- help.voicenotes.com/en/collections/19645466-voicenotes-desktop
- apps.apple.com/us/app/voicenotes-ai-notes-meetings/id6483293628
Part 07 · About
About ToolGPA
Who made this guide, what else is on the site, and how to cite it
3,189
Tools graded, in 94 categories
ToolGPA grades software the way a school report grades a pupil: five subjects, a letter for each with the reason written beside it, and a GPA that averages them. Prices, plans and platforms are read from each maker’s own pages and dated, so you always know how fresh a figure is.
Every grade, review and ranking on ToolGPA is our own judgement. No company can pay for a grade or change one. Every tool on the site has a guide like this one, free to download and pass on. It all lives at toolgpa.com.
3,189
tools graded
94
categories
426
price changes on record
579
apps priced in 12 countries
What else is on toolgpa.com
- Voicenotes, kept up to dateEverything in this guide, with prices and grades as they are todaytoolgpa.com/tools/voicenotes
- How grades are givenThe rules behind every letter and every GPAtoolgpa.com/grades
- Value chartsWhat each tool costs against what it scores, for every categorytoolgpa.com/charts
- CompareAny two tools side by side, plan by plantoolgpa.com/compare
- Price changesEvery price rise and cut on record, each with its sourcetoolgpa.com/price-changes
- Prices by countryWhat apps cost on the App Store in 12 countriestoolgpa.com/prices-by-country
- Pay lessEvery public discount: yearly billing, students, nonprofitstoolgpa.com/save
- Keep or makeWhich tools are worth paying for, and which you could build yourselftoolgpa.com/keep-or-make
Scan for the live page
Prices and grades as they are today
Quoting this guide?
Please name ToolGPA and link to the live page, so readers can check the figures for themselves:
ToolGPA, "Voicenotes: The Insider's Guide", checked Oct 5, 2026. https://toolgpa.com/tools/voicenotes
Know someone choosing between AI meeting note takers?
Send them this guide: toolgpa.com/tools/voicenotes/guide
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See our other guides
The best-graded AI meeting note takers after Voicenotes, each with an Insider's Guide of its own.
- AI Meeting Notes Insider's GuideEvery one of the 49 AI meeting note takers we grade, compared
- HyNote Insider's GuideAI note taker for meetings, audio, PDFs and videos3.4 GPA
- Wave AI Insider's GuideAI note taker and recorder for meetings, calls and lectures3.4 GPA
- Fireflies.ai Insider's GuideMeeting notetaker that records, transcribes and summarizes calls3.2 GPA
Choosing software? Every tool graded, every price dated.
Compare tools at toolgpa.com ›Everything in this guide is ToolGPA’s own summary of what Voicenotes’s pages, its app-store listings and public reviews said on the dates shown. Grades are our judgement under the rules at toolgpa.com/grades. Every grade, review and ranking on ToolGPA is our own judgement. No company can pay for a grade or change one. Voicenotes is a trademark of its owner, and this guide is not made, paid for or approved by Coping Hard Inc. Prices and plans change: check voicenotes.com before you buy.