The Whalesync Insider’s Guide
Everything we know about Whalesync in one document: what it costs, its grades, getting a refund, getting help and what else to look at. Read it here, or keep a copy.
Whalesync
The Insider’s Guide
Two-way data sync between spreadsheets, databases and SaaS apps
Every plan, grade, refund rule and rival among automation tools, read from Whalesync’s own pages.
Made by Whaleform Inc. · checked Oct 9, 2026 · toolgpa.com
Contents
- 01WelcomeWhat it is, who it suits, its grades and the ten things to know first
- 02What it costsEvery plan, the free plan, ways to pay less and how prices have moved
- 03What it doesIts main features, where it runs, what it works with and who makes it
- 04Where it standsIts grades against its category, and whether to keep it or make your own
- 05The alternativesThe tools it is most often weighed against, side by side
- 06Quick answersThe questions people ask about it, each answered in a line or two
- 07About ToolGPAWho made this guide, what else is on the site, and how to cite it
ToolGPA put this guide together from Whalesync’s own pages, its app-store listings and our grades. Every fact in it is on Whalesync’s page too, where it is kept up to date. Checked Oct 9, 2026.
Part 01 · Overview
Welcome
What it is, who it suits, its grades and the ten things to know first
2.2
GPA, above 6 of the 40 other automation tools we grade
Whalesync is a no-code tool that keeps records in two apps identical: a change made in either one is written to the other. It centers on Airtable, Notion and Google Sheets, connecting them to website builders, databases and CRMs such as Webflow, Supabase, Postgres and HubSpot. Plans are priced by the number of records kept in sync, with unlimited updates to those records.
To get you started, here are 9 things to know about Whalesync, taken from its own pages and our grades.
- 1
Best for keeping a spreadsheet and an app in two-way sync
Whalesync keeps the same records identical in two apps, both ways: change a row in Airtable and the Webflow page updates, and the reverse.
- 2
Paid plans start at $16 a month
As its pricing page puts it: $16 / month, billed yearly, for 2,000 records ($20 billed monthly).
- 3
You can try it first
7-day free trial on every plan, no credit card required
- 4
It runs on Web
Web.
- 5
Two-way sync
A sync connects two apps. You map tables and fields, choose a direction for each, and turn it on; changes on either side are then written to the other as they happen.
- 6
Records-in-sync pricing
A record counts once when it first syncs, and is not counted again for the second app. Updates to synced records are unlimited, as are mappings and active syncs.
- 7
Linked records, rich text and images
Syncs carry multi-reference fields, rich text and images, which lets a spreadsheet act as the content source for a site built in Webflow, Framer or WordPress.
- 8
A 2.2 GPA, above 6 of 40
That is against the other automation tools we grade, on value, the free plan, features, ease of use and platforms.
- 9
Keep it
To replace Whalesync you would be making connections to other products, each kept working as those products change. That is not a weekend's work, with an AI app builder or without one.
Whalesync at a glance
- Pricing
- Free trial, from $16 / month, billed yearly, for 2,000 records ($20 billed monthly)
- Free plan
- No
- Free trial
- 7-day free trial on every plan, no credit card required
- Runs on
- Web
- Made by
- Whaleform Inc., since 2021
- Category
- Automation
- Our grade
- 2.2 GPA, fair
The report card
Best for keeping a spreadsheet and an app in two-way sync
Whalesync keeps the same records identical in two apps, both ways: change a row in Airtable and the Webflow page updates, and the reverse. You pay by records kept in sync, and Starter is $16 a month on the yearly plan, $20 monthly, for 2,000 of them. There's no free plan, HubSpot needs Plus at $32, Salesforce needs Pro at $160, and yearly plans can't be downgraded until the year is out.
| Subject | Grade | Comment |
|---|---|---|
| Value for money | C | Starter is $16 a month billed yearly, $20 monthly, for 2,000 records with as many updates as you like. That's the middle of this category, where the low end is $15 and the high end $25. Where it climbs is the connectors: HubSpot wants Plus at $32, Salesforce wants Pro at $160. |
| Free plan and trial | C | Nothing free to keep. There's a 7-day trial on every plan and it asks for no card, but a week later the syncing stops until you choose and pay for a plan. |
| Features | C | Two-way sync, with a direction per field, linked records, formatted text and images carried over, an Issues page with the destination app's own error, Live Export, an API and an MCP server. That's a narrow slice of what this category does, and the connector list depends on your plan. |
| Ease of use | C | No rating on record. There's no code and no triggers to reason about, but a sync is still a thing you set up: two apps to connect, tables to pair, fields to map, a direction to pick for each one. |
| Platforms and integrations | B | Web only, nothing for the phone or the desktop on the listing. The connectors carry the mark: Airtable, Notion, Google Sheets, Webflow, Supabase, WordPress, HubSpot and Salesforce, with an API reference and an MCP server in the docs. |
An A is worth 4 points, a B 3, a C 2, a D 1 and an F nothing. The GPA is the average of the five.
Who Whalesync is for
- Fits if you run a Webflow or WordPress site's content out of Airtable or Notion
- Works for teams that want two apps mirrored, not a chain of triggers to look after
Who it is not for
- Not for you if you want to stay free, as there's only a 7-day trial and then syncing pauses
- Tight if you keep more than 2,000 records in sync on Starter, and past 20,000 you have to book a demo
- Pricey if you need HubSpot, which wants Plus at $32, or Salesforce and Affinity, which are Pro only from $160 a month billed yearly
- Skip it if you might want to downgrade mid-year, because yearly plans can't drop down or go monthly until the year's over
Good to know
Good for
- Running a Webflow or WordPress site's content from Airtable or Notion
- Operations teams bulk-editing CRM records from a spreadsheet
- Teams that want records mirrored both ways, not trigger-based automations
Worth knowing
- There is no free plan: when the 7-day trial ends, syncing pauses until a plan is chosen.
- Starter stops at 2,000 records in sync. CRM connectors such as HubSpot need Plus, and Salesforce and Affinity need Pro.
- Yearly plans are paid up front and cannot be downgraded or switched to monthly billing until the year is over.
- More than 20,000 records in sync means booking a demo instead of buying online.
Part 02 · Pricing
What it costs
Every plan, the free plan, ways to pay less and how prices have moved
$16
A month to start
Whalesync is a paid product with a free trial, starting at $16 / month, billed yearly, for 2,000 records ($20 billed monthly).
Starter
$16
per month, billed yearly ($192); $20 billed monthly
2,000 records in sync with connectors including Airtable, Notion, Google Sheets, Webflow, Supabase, Postgres and WordPress. Email support.
Plus
$32
per month, billed yearly, for 2,000 records ($40 monthly)
Adds Attio, Close, Copper, HubSpot, Klaviyo, Pipedrive and Zoho CRM, plus chat support. Record tiers run to 20,000 at $128 a month billed yearly.
Pro
$160
per month, billed yearly, for 2,000 records ($200 monthly)
All connectors, including Affinity and Salesforce, with priority support, a security assessment and a custom agreement. At 5,000 records it is $320 a month.
Trying it first
7-day free trial on every plan, no credit card required
Read from whalesync.com on Oct 9, 2026.
Ways to pay less
Annual discount
Save 20% with yearly billing
Whalesync's pricing page says yearly plans cost 20% less than paying monthly and are billed once a year, up front. Starter is $16 a month yearly against $20 monthly.
Stated on whalesync.comNonprofit
20% discount for nonprofits
Nonprofits get 20% off by emailing proof of status, such as a 501(c)(3) determination letter, to Whalesync support.
Stated on whalesync.com
How its prices have moved
- Oct 9, 2026Starter: $32 / month, billed yearly ($384), for 2,000 records; $40 billed monthly → $16 / month, billed yearly ($192), for 2,000 records; $20 billed monthlyThe archive copy of Whalesync's pricing page from September 8, 2026 lists Starter at $40 a month; the copy from October 8 and the page read on October 9 list it at $20, or $16 billed yearly, for the same 2,000 records.
- Oct 9, 2026Plus: From $64 / month, billed yearly, for 5,000 records ($80 monthly) → From $32 / month, billed yearly, for 2,000 records ($40 monthly)Plus gained a 2,000-record tier at $32 a month billed yearly, which the archive copy from September 8, 2026 does not have. Its 5,000-record tier is unchanged at $64 a month billed yearly, or $80 monthly.
- Oct 9, 2026Plus: Record tiers up to 50,000 records in sync → Record tiers up to 20,000 records in sync; more by demoThe archive copy from September 8, 2026 sells Plus and Pro online up to 50,000 records in sync. The page read on October 9 stops both at 20,000 and sends anyone needing more to book a demo.
Part 03 · Features
What it does
Its main features, where it runs, what it works with and who makes it
1
Place it runs: Web
Two-way data sync between spreadsheets, databases and SaaS apps. Here is what it does, as its own site describes it, and what it covers: public API, workflow automation, no-code.
That's a narrow slice of what this category does, and the connector list depends on your plan.
- Two-way sync
- A sync connects two apps. You map tables and fields, choose a direction for each, and turn it on; changes on either side are then written to the other as they happen.
- Records-in-sync pricing
- A record counts once when it first syncs, and is not counted again for the second app. Updates to synced records are unlimited, as are mappings and active syncs.
- Linked records, rich text and images
- Syncs carry multi-reference fields, rich text and images, which lets a spreadsheet act as the content source for a site built in Webflow, Framer or WordPress.
- Issues and operation logs
- Records that cannot sync appear on an Issues page with the exact error from the destination app, while the rest keep syncing. Email alerts and operation logs are included.
- Live Export
- A read-only copy of data from tools such as HubSpot, Shopify, Stripe, Linear and QuickBooks, kept up to date in Airtable, Google Sheets, Notion or Supabase. Included on every plan.
- API and MCP server
- The documentation covers an API reference and an MCP server, so syncs can be managed from code or from an AI agent as well as the web app.
Where it runs
- Web
What it works with
- Airtable
- Notion
- Google Sheets
- Webflow
- Supabase
- WordPress
- HubSpot
- Salesforce
Whalesync is made by Whaleform Inc., and has been around since 2021.
Part 04 · Standing
Where it stands
Its grades against its category, and whether to keep it or make your own
6/40
Other automation tools it is graded above
Whalesync's GPA of 2.2 is higher than 6 of the 40 other automation tools we grade, and level with 8.
It stands best on platforms and integrations (B, above 10 of 40) and worst on features (C, above 1).
Its paid plans start at $16 a month, against a middle price of $18.50 for the category: 11 of the 29 others that charge start lower.
On features, ease of use and platforms it scores 2.3 out of 4. 5 tools score higher and cost less.
Each grade against the category
Every bar is all 41 automation tools we grade, cut by the letter each got. Whalesync’s own letter is outlined.
- CValue for moneyAbove 10 of 40
- CFree plan and trialAbove 2 of 40
- CFeaturesAbove 1 of 40
- CEase of useAbove 3 of 40
- BPlatforms and integrationsAbove 10 of 40
Price against what you get
Each dot is one of 33 automation tools. Further left costs less; higher up scores better on features, ease of use and platforms. Whalesync is the marked dot.
What paid plans start at, a month (each step along is roughly double) →
Keep it, or make your own?
Whether this is something you could build for yourself with an AI app builder, and what you would give up.
Keep it
To replace Whalesync you would be making connections to other products, each kept working as those products change. That is not a weekend's work, with an AI app builder or without one.
That makes this kind of software worth paying for, not this one in particular: 26 of the 40 other automation tools grade higher. It costs $192 a year.
What you could not
- Connections to other products, each kept working as those products change.
- A builder that other people can use without writing code.
What this rests on. Whalesync’s listing: what it does, where it runs, what it plugs into and what it costs. It is a judgement about the kind of software this is. We have not built a replacement for it, and making your own means looking after it too. How we decide, and every tool’s verdict.
Part 05 · Alternatives
The alternatives
The tools it is most often weighed against, side by side
Unito, 2sync, Zapier, Make and Skyvia
The 5 tools Whalesync is most often weighed against, with where each one differs from it.
- 2.2GPA
Unito
Free trial
Two-way sync between work tools such as Jira, Asana and Salesforce.
- 2.0GPA
2sync
Free trial · from $7/mo
Two-way sync between Notion databases and calendars, tasks and more.
- 2.6GPA
Zapier
Free plan · from $19.99/mo
Workflow automation across 9,000+ apps, with AI agents.
- Zapier has a free plan. Whalesync does not, though it has a free trial.
- Only Zapier lists a browser extension.
- Whalesync also covers no-code.
- 2.8GPA
Make
Free plan · from $9/mo
Visual automation builder for multi-step scenarios and AI agents.
- Make has a free plan. Whalesync does not, though it has a free trial.
- Only Make lists iOS and Android apps.
- Whalesync also covers no-code.
- 2.2GPA
Skyvia
Free plan · from $79/mo
No-code cloud data integration, sync and workflow automation.
- Skyvia has a free plan. Whalesync does not, though it has a free trial.
- Skyvia also covers templates.
Part 06 · Questions
Quick answers
The questions people ask about it, each answered in a line or two
14
Questions, each answered in a line or two
The short version of everything above, for when you only need the answer. Each one is told in full in its part of the guide.
Is Whalesync free?
No, Whalesync is a paid product, but you can try it first. 7-day free trial on every plan, no credit card required.
How much does Whalesync cost?
Whalesync lists 3 plans. Starter: $16 per month, billed yearly ($192); $20 billed monthly.
What platforms does Whalesync work on?
Whalesync is available on Web.
Does Whalesync offer any discounts?
Whalesync publicly lists the following: Save 20% with yearly billing; 20% discount for nonprofits.
Does Whalesync have an Android app?
No Android app was listed when its pages were read on Oct 9, 2026. Whalesync is listed for Web.
Does Whalesync have an iPhone app?
No iPhone app was listed when its pages were read on Oct 9, 2026. Whalesync is listed for Web.
Is Whalesync open source?
Whalesync is not described as open source on its own site, as read on Oct 9, 2026.
Does Whalesync have an API?
Yes. Whalesync offers a public API, according to its own site.
What does Whalesync integrate with?
Whalesync's listing names Airtable, Notion, Google Sheets, Webflow, Supabase, WordPress, HubSpot and Salesforce.
Who makes Whalesync?
Whalesync is made by Whaleform Inc. It dates from 2021.
What are the alternatives to Whalesync?
The closest alternatives to Whalesync in our directory are Unito, 2sync, Zapier, Make and Skyvia.
How does Whalesync compare with other automation tools?
Whalesync's GPA of 2.2 is higher than 6 of the 40 other automation tools we grade, and level with 8.
Is Whalesync good value for money?
ToolGPA grades Whalesync C for value for money. Its paid plans start at $16 a month, against a middle price of $18.50 for the category: 11 of the 29 others that charge start lower.
Could I make my own version of Whalesync?
To replace Whalesync you would be making connections to other products, each kept working as those products change.
Where this guide comes from
The prices, plans, platforms and features were read from Whalesync’s own pages on Oct 9, 2026, and the grades were given on Oct 10, 2026. Graded from this listing, whose facts were read from Whalesync's own pages on 9 October 2026. Also tested with a demo account on 2026-09-21.
Every tool we list gets five grades, A to F, each with its reason, and a GPA that averages them. How each is decided is at toolgpa.com/grades. This guide is ToolGPA’s own work; it is not made, paid for or approved by Whaleform Inc. Prices change, so check whalesync.com before you buy.
Part 07 · About
About ToolGPA
Who made this guide, what else is on the site, and how to cite it
3,189
Tools graded, in 94 categories
ToolGPA grades software the way a school report grades a pupil: five subjects, a letter for each with the reason written beside it, and a GPA that averages them. Prices, plans and platforms are read from each maker’s own pages and dated, so you always know how fresh a figure is.
Every grade, review and ranking on ToolGPA is our own judgement. No company can pay for a grade or change one. Every tool on the site has a guide like this one, free to download and pass on. It all lives at toolgpa.com.
3,189
tools graded
94
categories
426
price changes on record
579
apps priced in 12 countries
What else is on toolgpa.com
- Whalesync, kept up to dateEverything in this guide, with prices and grades as they are todaytoolgpa.com/tools/whalesync
- How grades are givenThe rules behind every letter and every GPAtoolgpa.com/grades
- Value chartsWhat each tool costs against what it scores, for every categorytoolgpa.com/charts
- CompareAny two tools side by side, plan by plantoolgpa.com/compare
- Price changesEvery price rise and cut on record, each with its sourcetoolgpa.com/price-changes
- Prices by countryWhat apps cost on the App Store in 12 countriestoolgpa.com/prices-by-country
- Pay lessEvery public discount: yearly billing, students, nonprofitstoolgpa.com/save
- Keep or makeWhich tools are worth paying for, and which you could build yourselftoolgpa.com/keep-or-make
Scan for the live page
Prices and grades as they are today
Quoting this guide?
Please name ToolGPA and link to the live page, so readers can check the figures for themselves:
ToolGPA, "Whalesync: The Insider's Guide", checked Oct 9, 2026. https://toolgpa.com/tools/whalesync
Know someone choosing between automation tools?
Send them this guide: toolgpa.com/tools/whalesync/guide
ToolGPA elsewhere: youtube.com/@toolgpa
See our other guides
The best-graded automation tools after Whalesync, each with an Insider's Guide of its own.
- Automation Insider's GuideEvery one of the 41 automation tools we grade, compared
- IFTTT Insider's GuideSimple trigger-and-action automations for apps and smart devices3.0 GPA
- Node-RED Insider's GuideOpen-source, flow-based programming tool for event-driven apps3.0 GPA
- Ui.Vision Insider's GuideOpen-source browser and desktop automation with computer vision3.0 GPA
Choosing software? Every tool graded, every price dated.
Compare tools at toolgpa.com ›Everything in this guide is ToolGPA’s own summary of what Whalesync’s pages, its app-store listings and public reviews said on the dates shown. Grades are our judgement under the rules at toolgpa.com/grades. Every grade, review and ranking on ToolGPA is our own judgement. No company can pay for a grade or change one. Whalesync is a trademark of its owner, and this guide is not made, paid for or approved by Whaleform Inc. Prices and plans change: check whalesync.com before you buy.