The xTiles Insider’s Guide
Everything we know about xTiles in one document: what it costs, its grades, getting a refund, getting help and what else to look at. Read it here, or keep a copy.
xTiles
The Insider’s Guide
Visual workspace of tiles for notes, projects and daily planning
Every plan, grade, refund rule and rival among note-taking apps, read from xTiles’s own pages.
Made by xTiles · checked Oct 18, 2026 · toolgpa.com
Contents
- 01WelcomeWhat it is, who it suits, its grades and the ten things to know first
- 02What it costsEvery plan, the free plan, ways to pay less and how prices have moved
- 03What it doesIts main features, where it runs, what it works with and who makes it
- 04Where it standsIts grades against its category, and whether to keep it or make your own
- 05The alternativesThe tools it is most often weighed against, side by side
- 06Quick answersThe questions people ask about it, each answered in a line or two
- 07About ToolGPAWho made this guide, what else is on the site, and how to cite it
ToolGPA put this guide together from xTiles’s own pages, its app-store listings and our grades. Every fact in it is on xTiles’s page too, where it is kept up to date. Checked Oct 18, 2026.
Part 01 · Overview
Welcome
What it is, who it suits, its grades and the ten things to know first
2.4
GPA, above 22 of the 147 other note-taking apps we grade
xTiles is a visual workspace where notes, tasks, files and links sit as tiles on pages, grouped into projects and spaces. It adds a daily planner that pulls in Google and Outlook calendar events, a template gallery and a web clipper. An AI assistant works inside the app, and the paid plans let ChatGPT or Claude create and edit projects through AI integrations.
To get you started, here are 9 things to know about xTiles, taken from its own pages and our grades.
There's a daily planner with your Google or Outlook calendar in it, and ChatGPT or Claude can build projects for you.
- 1
Best for laying out notes and plans visually
xTiles puts notes, tasks, files and links on a page as tiles, so a project looks more like a pinboard than a long document.
- 2
Paid plans start at $12.42 a month for each person
As its pricing page puts it: $12.42 per user / month, billed annually ($19 billed monthly).
- 3
There is a free plan
Unlimited pages and projects, 3 personal spaces and 1 shared space, file uploads up to 5 MB, 2 weeks of planner history and 1,000 AI assistant credits.
- 4
It runs on 5 platforms
Web, macOS, Windows, iOS and Android, with a browser extension too.
- 5
Tile-based pages and projects
Notes, tasks, images, files and links are placed as tiles on a page, and pages are grouped into projects inside personal or shared spaces.
- 6
Daily planner
Plan the day with tasks, reminders and Google or Outlook calendar events. Free accounts can view and edit 2 weeks of planner history.
- 7
AI assistant and AI integrations
The built-in assistant has 1,000 credits on Free and no cap on paid plans. Through MCP, ChatGPT and Claude can create projects and tasks, with full editing on Pro.
- 8
A 2.4 GPA, above 22 of 147
That is against the other note-taking apps we grade, on value, the free plan, features, ease of use and platforms.
- 9
Keep it
The plain part of xTiles you could make: notes, tasks, templates and web clipper. What surrounds it you could not. The 4 things listed below take a company, not a weekend.
xTiles at a glance
- Pricing
- Free plan, from $12.42 per user / month, billed annually ($19 billed monthly)
- Free plan
- Yes
- Free trial
- None stated
- Runs on
- Web, macOS, Windows, iOS, Android, Browser extension
- Made by
- xTiles
- Category
- Note-Taking Apps
- Our grade
- 2.4 GPA, fair
The report card
Best for laying out notes and plans visually
xTiles puts notes, tasks, files and links on a page as tiles, so a project looks more like a pinboard than a long document. There's a daily planner with your Google or Outlook calendar in it, and ChatGPT or Claude can build projects for you. The free plan is roomy, but Plus at $12.42 a month billed yearly is dear for a notes app.
| Subject | Grade | Comment |
|---|---|---|
| Value for money | D | Plus is $12.42 a user a month billed yearly, $19 monthly, past where the dearest tenth of note apps starts. That buys unlimited spaces and uploads, recurring tasks and your full planner history. Unlimited shared spaces need Pro at $24.92. |
| Free plan and trial | B | Free has unlimited pages and projects, 3 personal spaces, Google and Outlook calendars and 1,000 AI credits, which one person could live on. The caps: 5 MB per upload, 2 weeks of planner history and 1 shared space. |
| Features | B | Tiles of notes, tasks, images and files on pages, grouped into projects, plus a daily planner, a web clipper with AI summaries, real-time editing, comments, published pages, forms and a timeline. Nothing in the listing shows a gap in the notes job; some AI integration features are still to come. |
| Ease of use | C | No rating on record, and a blank page of tiles leaves the layout to you, which is why the template gallery is there. Spaces, projects and pages are three levels to get your head round. |
| Platforms and integrations | B | Web, Mac, Windows, iPhone, Android and a web clipper, so every device but Linux. What it talks to is short, though: Google Calendar, Outlook, ChatGPT and Claude, with no API on record. |
An A is worth 4 points, a B 3, a C 2, a D 1 and an F nothing. The GPA is the average of the five.
Who xTiles is for
- Great if you think visually and like seeing a whole project on one page
- Handy when you want your day planner and project notes in the same app
- Good for students and coaches who'd rather start from a template
Who it is not for
- Pricey if you just want plain notes, at $12.42 a month billed yearly for Plus
- Not for you if you're on Linux, as there's no desktop app for it
- Tight if you're staying free and working with others, with 1 shared space
Good to know
Good for
- People who like to lay out notes and plans visually on one page
- Combining a daily planner with project notes in the same app
- Students, coaches and small teams starting from ready-made templates
Worth knowing
- The free plan stops at 3 personal spaces, 5 MB file uploads and 2 weeks of planner history.
- Free and Plus include one shared space each; unlimited shared spaces need Pro.
- Several AI integration abilities, such as editing project structure and access rights, are marked as coming soon.
- There is no Linux desktop app, and SAML single sign-on is only on the custom-priced Enterprise plan.
Part 02 · Pricing
What it costs
Every plan, the free plan, ways to pay less and how prices have moved
$12.42
A month to start, for each person. There is a free plan too
xTiles has a free plan. Paid plans start at $12.42 per user / month, billed annually ($19 billed monthly).
That buys unlimited spaces and uploads, recurring tasks and your full planner history.
Free
$0
Unlimited pages and projects, free templates, Google and Outlook calendars, 3 personal spaces and limited AI integrations.
Plus
$12.42
per user / month, billed annually ($19 billed monthly)
Unlimited personal spaces and uploads, 100+ premium templates, recurring tasks, full planner history, linked pages and unlimited AI assistant.
Pro
$24.92
per user / month, billed annually ($35 billed monthly)
Unlimited shared spaces and AI integrations that can edit any project, including shared workspaces, plus two 45-minute onboarding sessions.
Enterprise
Custom
Everything in Pro, plus SAML single sign-on, organization spaces, a dedicated account manager and premium support.
The free plan
Unlimited pages and projects, 3 personal spaces and 1 shared space, file uploads up to 5 MB, 2 weeks of planner history and 1,000 AI assistant credits.
Read from xtiles.app on Oct 18, 2026.
Ways to pay less
Annual discount
Save up to $121 a year with annual billing
Annual billing brings Plus from $19 to $12.42 per user a month (saving $79 a year) and Pro from $35 to $24.92 (saving $121 a year).
Stated on xtiles.appEducation
50% off Plus for students and educators
Students, campus leaders and educators can get 50% off the Plus plan for one year by applying through xTiles.
Stated on xtiles.appNonprofit
50% off for non-profits
Non-profit organizations can apply through a form for 50% off for one year.
Stated on xtiles.app
Part 03 · Features
What it does
Its main features, where it runs, what it works with and who makes it
6
Places it runs: Web, macOS, Windows, iOS, Android and Browser extension
Visual workspace of tiles for notes, projects and daily planning. Here is what it does, as its own site describes it, and what it covers: AI features, real-time collaboration, notes, web clipper, templates, tasks.
Nothing in the listing shows a gap in the notes job; some AI integration features are still to come.
- Tile-based pages and projects
- Notes, tasks, images, files and links are placed as tiles on a page, and pages are grouped into projects inside personal or shared spaces.
- Daily planner
- Plan the day with tasks, reminders and Google or Outlook calendar events. Free accounts can view and edit 2 weeks of planner history.
- AI assistant and AI integrations
- The built-in assistant has 1,000 credits on Free and no cap on paid plans. Through MCP, ChatGPT and Claude can create projects and tasks, with full editing on Pro.
- Web clipper
- Clip web pages into xTiles as a task, a note or part of a project, with AI summaries of long pages.
- Sharing and collaboration
- Real-time editing in shared spaces, comments and mentions, private or public project sharing, published pages, forms and a timeline view.
- Template gallery
- Free templates for planning, work and study, including planners aimed at people with ADHD, plus 100+ premium templates on paid plans.
Where it runs
- Web
- macOS
- Windows
- iOS
- Android
- Browser extension
What it works with
- Google Calendar
- Outlook
- ChatGPT
- Claude
xTiles is made by xTiles.
Part 04 · Standing
Where it stands
Its grades against its category, and whether to keep it or make your own
22/147
Other note-taking apps it is graded above
xTiles's GPA of 2.4 is higher than 22 of the 147 other note-taking apps we grade, and level with 27.
It stands best on features (B, above 100 of 147) and worst on value for money (D, above 0).
Its paid plans start at $12.42 a month for each person, against a middle price of $5.83 for the category: 63 of the 66 others that charge start lower.
On features, ease of use and platforms it scores 2.7 out of 4. 28 tools score higher and cost less.
Each grade against the category
Every bar is all 148 note-taking apps we grade, cut by the letter each got. xTiles’s own letter is outlined.
- DValue for moneyAbove 0 of 147
- BFree plan and trialAbove 71 of 147
- BFeaturesAbove 100 of 147
- CEase of useAbove 5 of 147
- BPlatforms and integrationsAbove 86 of 147
Price against what you get
Each dot is one of 103 note-taking apps. Further left costs less; higher up scores better on features, ease of use and platforms. xTiles is the marked dot.
What paid plans start at, a month (each step along is roughly double) →
Keep it, or make your own?
Whether this is something you could build for yourself with an AI app builder, and what you would give up.
Keep it
The plain part of xTiles you could make: notes, tasks, templates and web clipper. What surrounds it you could not. The 4 things listed below take a company, not a weekend.
That makes this kind of software worth paying for, not this one in particular: 98 of the 147 other note-taking apps grade higher. It costs $149.04 a year.
What you could make
- Notes, tasks, templates and web clipper: an app builder makes these well.
What you could not
- Apps for macOS, Windows, iOS and Android that stay in step with each other.
- Several people working in it at the same moment.
- AI features, unless you pay a model provider for each request yourself.
- The depth: we grade its features B, which means it covers the whole job.
What this rests on. xTiles’s listing: what it does, where it runs, what it plugs into and what it costs. It is a judgement about the kind of software this is. We have not built a replacement for it, and making your own means looking after it too. How we decide, and every tool’s verdict.
Part 05 · Alternatives
The alternatives
The tools it is most often weighed against, side by side
Notion, Capacities, Craft, Anytype and Heptabase
The 5 tools xTiles is most often weighed against, with where each one differs from it.
- 3.2GPA
Notion
Free plan · from $10/mo
Workspace for docs, wikis, databases and projects with built-in AI.
- xTiles also covers web clipper and tasks.
- Notion also covers databases and wiki.
- 2.6GPA
Capacities
Free plan · from $9.99/mo
Object-based note-taking app with daily notes and backlinks.
- Only Capacities lists a Linux app.
- xTiles also covers templates and tasks.
- Capacities also covers linked notes and daily notes.
- 3.0GPA
Craft
Free plan · from $96/yr
Notes and documents app with tasks, daily notes and whiteboards.
- xTiles also covers web clipper and templates.
- Craft also covers whiteboard and daily notes.
- 2.6GPA
Anytype
Free plan · from $4/mo
Local-first, end-to-end encrypted workspace for notes and data.
- Only xTiles lists a web app.
- Only xTiles lists a browser extension.
- Only Anytype lists a Linux app.
- 2.4GPA
Heptabase
Free trial · from $8.99/mo
Visual notes app that arranges linked cards on whiteboards.
- xTiles has a free plan. Heptabase does not, though it has a free trial.
- Only Heptabase lists a Linux app.
- xTiles also covers web clipper, templates and tasks.
Part 06 · Questions
Quick answers
The questions people ask about it, each answered in a line or two
13
Questions, each answered in a line or two
The short version of everything above, for when you only need the answer. Each one is told in full in its part of the guide.
Is xTiles free?
xTiles has a free plan. Unlimited pages and projects, 3 personal spaces and 1 shared space, file uploads up to 5 MB, 2 weeks of planner history and 1,000 AI assistant credits.
How much does xTiles cost?
xTiles lists 4 plans. Free: $0.
What platforms does xTiles work on?
xTiles is available on Web, macOS, Windows, iOS and Android. It also has a browser extension.
Does xTiles offer any discounts?
xTiles publicly lists the following: Save up to $121 a year with annual billing; 50% off Plus for students and educators; 50% off for non-profits.
Does xTiles have a Linux app?
No Linux app was listed when its pages were read on Oct 18, 2026. xTiles is listed for Web, macOS, Windows, iOS and Android.
Is xTiles open source?
xTiles is not described as open source on its own site, as read on Oct 18, 2026.
What does xTiles integrate with?
xTiles's listing names Google Calendar, Outlook, ChatGPT and Claude. A listing names up to eight integrations, so it may connect to more.
Does xTiles have a student discount?
50% off Plus for students and educators. Students, campus leaders and educators can get 50% off the Plus plan for one year by applying through xTiles.
Who makes xTiles?
xTiles is made by xTiles.
What are the alternatives to xTiles?
The closest alternatives to xTiles in our directory are Notion, Capacities, Craft, Anytype and Heptabase.
How does xTiles compare with other note-taking apps?
xTiles's GPA of 2.4 is higher than 22 of the 147 other note-taking apps we grade, and level with 27.
Is xTiles good value for money?
ToolGPA grades xTiles D for value for money. Its paid plans start at $12.42 a month for each person, against a middle price of $5.83 for the category: 63 of the 66 others that charge start lower.
Could I make my own version of xTiles?
The plain part of xTiles you could make: notes, tasks, templates and web clipper.
Where this guide comes from
The prices, plans, platforms and features were read from xTiles’s own pages on Oct 18, 2026, and the grades were given on Oct 18, 2026. Graded from this listing, whose facts were read from xTiles' own pages on 18 October 2026. Not based on using the product, and shorter than our full reviews.
Every tool we list gets five grades, A to F, each with its reason, and a GPA that averages them. How each is decided is at toolgpa.com/grades. This guide is ToolGPA’s own work; it is not made, paid for or approved by xTiles. Prices change, so check xtiles.app before you buy.
Part 07 · About
About ToolGPA
Who made this guide, what else is on the site, and how to cite it
2,021
Tools graded, in 54 categories
ToolGPA grades software the way a school report grades a pupil: five subjects, a letter for each with the reason written beside it, and a GPA that averages them. Prices, plans and platforms are read from each maker’s own pages and dated, so you always know how fresh a figure is.
ToolGPA is free to read. It may earn a commission from affiliate links and it works with sponsors, but anything paid for is labelled and no one can pay for a grade. Every tool on the site has a guide like this one, free to download and pass on. It all lives at toolgpa.com.
2,021
tools graded
54
categories
426
price changes on record
579
apps priced in 12 countries
What else is on toolgpa.com
- xTiles, kept up to dateEverything in this guide, with prices and grades as they are todaytoolgpa.com/tools/xtiles
- How grades are givenThe rules behind every letter and every GPAtoolgpa.com/grades
- Value chartsWhat each tool costs against what it scores, for every categorytoolgpa.com/charts
- CompareAny two tools side by side, plan by plantoolgpa.com/compare
- Price changesEvery price rise and cut on record, each with its sourcetoolgpa.com/price-changes
- Prices by countryWhat apps cost on the App Store in 12 countriestoolgpa.com/prices-by-country
- Pay lessEvery public discount: yearly billing, students, nonprofitstoolgpa.com/save
- Keep or makeWhich tools are worth paying for, and which you could build yourselftoolgpa.com/keep-or-make
Scan for the live page
Prices and grades as they are today
Quoting this guide?
Please name ToolGPA and link to the live page, so readers can check the figures for themselves:
ToolGPA, "xTiles: The Insider's Guide", checked Oct 18, 2026. https://toolgpa.com/tools/xtiles
Know someone choosing between note-taking apps?
Send them this guide: toolgpa.com/tools/xtiles/guide
ToolGPA elsewhere: youtube.com/@toolgpa
See our other guides
The best-graded note-taking apps after xTiles, each with an Insider's Guide of its own.
- Note-Taking Apps Insider's GuideEvery one of the 148 note-taking apps we grade, compared
- Microsoft OneNote Insider's GuideMicrosoft's free digital notebook for typed, inked and audio notes3.8 GPA
- Goodnotes Insider's GuideHandwritten notes, PDF markup and whiteboards with an AI assistant3.6 GPA
- Joplin Insider's GuideOpen source Markdown notes with sync through a service you choose3.6 GPA
Choosing software? Every tool graded, every price dated.
Compare tools at toolgpa.com ›Everything in this guide is ToolGPA’s own summary of what xTiles’s pages, its app-store listings and public reviews said on the dates shown. Grades are our judgement under the rules at toolgpa.com/grades. ToolGPA uses affiliate links and may earn a commission from them, and it works with sponsors; anything paid for is labelled, and no one can pay for a grade. xTiles is a trademark of its owner, and this guide is not made, paid for or approved by xTiles. Prices and plans change: check xtiles.app before you buy.