Capacities vs xTiles
We give Capacities a 2.6 GPA and xTiles a 2.4, out of 4.0. Capacities grades higher on platforms. They get the same grade on value for money, the free plan, features and ease of use.
Price, platforms and features side by side. The table says where each price was read and when.
Capacities
Object-based note-taking app with daily notes and backlinks
xTiles
Visual workspace of tiles for notes, projects and daily planning
How we grade them
| 2.6GPACapacitiesGood | 2.4GPAxTilesFair | |
|---|---|---|
| Value for money | DPro is $9.99 a month billed yearly, which is exactly where the dearest tenth of this category starts, and it's where tasks, smart queries, calendar, version history and the API all live. Want AI you can lean on? The Plus add-on is another $8.33 on top. | DPlus is $12.42 a user a month billed yearly, $19 monthly, past where the dearest tenth of note apps starts. That buys unlimited spaces and uploads, recurring tasks and your full planner history. Unlimited shared spaces need Pro at $24.92. |
| Free plan and trial | BBasic is free for good and roomy with it: unlimited spaces, objects and blocks, sync across devices, offline support, full-text search. One person could live on that. Media is the cap, 5 GB in total then 100 MB a month, and the Pro trial needs no card. | BFree has unlimited pages and projects, 3 personal spaces, Google and Outlook calendars and 1,000 AI credits, which one person could live on. The caps: 5 MB per upload, 2 weeks of planner history and 1 shared space. |
| Features | BTyped objects with their own properties and templates, daily notes as an inbox, backlinks, a graph view, a web clipper, offline mode, and on Pro tasks, smart queries, calendar and an AI assistant. The gap is other people: no team plans, and sharing is view-only. | BTiles of notes, tasks, images and files on pages, grouped into projects, plus a daily planner, a web clipper with AI summaries, real-time editing, comments, published pages, forms and a timeline. Nothing in the listing shows a gap in the notes job; some AI integration features are still to come. |
| Ease of use | CNo store rating on record, and objects instead of folders is a different way of thinking that takes a while to click. Daily notes at least give you somewhere to put things on day one. | CNo rating on record, and a blank page of tiles leaves the layout to you, which is why the template gallery is there. Spaces, projects and pages are three levels to get your head round. |
| Platforms and integrations | AWeb, Mac, Windows, Linux, iPhone, Android and a browser extension for Chrome, Edge, Safari and Firefox. It hooks into Todoist, Things, Google Calendar, Readwise and Raycast, and takes notes in from WhatsApp, Telegram and email. | BWeb, Mac, Windows, iPhone, Android and a web clipper, so every device but Linux. What it talks to is short, though: Google Calendar, Outlook, ChatGPT and Claude, with no API on record. |
| Best for | notes built around people, books and projects | laying out notes and plans visually |
The GPA is the average of the five grades: an A is 4 points, an F is none. The full reasons are on each tool's page: Capacities and xTiles. How we grade
Price against what you get
Capacities starts at $9.99 a month and scores 3.0 out of 4 on features, ease of use and platforms. xTiles starts at $12.42 a month for each person and scores 2.7.
Capacities scores higher and starts $2.43 a month lower. Of the other note-taking apps on the chart, 15 score higher than Capacities for less, and 28 score higher than xTiles for less.
Features, ease of use and platforms, averaged
What paid plans start at, a month (each step along is roughly double) →
- The best score at each price
- Has a free plan
- No free plan
Where they differ
- Capacities starts at $9.99 per month, billed yearly. xTiles starts at $12.42 per user / month, billed annually ($19 billed monthly).
- Only Capacities lists a Linux app.
- Capacities also covers linked notes and daily notes.
- xTiles also covers templates and tasks.
At a glance
| Capacities | xTiles | |
|---|---|---|
| Pricing | Free plan | Free plan |
| Starts at | $9.99 per month, billed yearly | $12.42 per user / month, billed annually ($19 billed monthly) |
| Free plan | Capacities Basic: unlimited spaces, objects and blocks, sync across devices, offline support and full-text search. Media uploads are capped at 5 GB in total, then 100 MB per month. | Unlimited pages and projects, 3 personal spaces and 1 shared space, file uploads up to 5 MB, 2 weeks of planner history and 1,000 AI assistant credits. |
| Free trial | Free trial of Capacities Pro, started in the app, with no credit card required. | None listed |
| Web | ||
| macOS | ||
| Windows | ||
| Linux | ||
| iOS | ||
| Android | ||
| Browser extension | ||
| Made by | Capacities Labs GmbH | xTiles |
| Price read from | capacities.io | xtiles.app |
| Checked | Oct 4, 2026 | Oct 18, 2026 |
Who each one suits
Capacities
- People who organize notes around people, books and projects rather than folders
- Daily-note journaling with capture from WhatsApp, Telegram and email
- Individuals who want one notes app across web, desktop and mobile, including Linux
xTiles
- People who like to lay out notes and plans visually on one page
- Combining a daily planner with project notes in the same app
- Students, coaches and small teams starting from ready-made templates
Worth knowing
Capacities
- There are no team or organization plans, and sharing is limited to view-only access to notes.
- Task management, the AI assistant, calendar integrations, smart queries, version history and API access all need Pro.
- The free plan caps media uploads at 5 GB in total, then 100 MB per month.
- Capacities is not end-to-end encrypted, as its own documentation states.
xTiles
- The free plan stops at 3 personal spaces, 5 MB file uploads and 2 weeks of planner history.
- Free and Plus include one shared space each; unlimited shared spaces need Pro.
- Several AI integration abilities, such as editing project structure and access rights, are marked as coming soon.
- There is no Linux desktop app, and SAML single sign-on is only on the custom-priced Enterprise plan.
Key features
Capacities
- Object types
- Every note is a typed object, such as a person, book or project, with its own properties and templates. Objects can be shown as lists, galleries, tables or cards.
- Daily notes
- One note per day works as an inbox for quick thoughts. Content can also be sent in from WhatsApp, Telegram or by email.
- Links, backlinks and graph view
- Links between objects work in both directions. A backlinks panel lists every reference to an object, and a graph view draws the whole network.
- AI assistant (Pro)
- AI chat, property auto-fill and analysis of web links and images, limited by a monthly budget. The Plus add-on raises that budget.
- Smart queries, tasks and calendar (Pro)
- Pro adds saved queries, task management with actions for apps such as Todoist and Things, and calendar integration for Google, Microsoft, Apple and CalDAV.
- Offline mode and web extension
- Offline mode lets you open, create and edit content without a connection. A browser extension for Chrome, Edge, Safari and Firefox saves pages to a space.
xTiles
- Tile-based pages and projects
- Notes, tasks, images, files and links are placed as tiles on a page, and pages are grouped into projects inside personal or shared spaces.
- Daily planner
- Plan the day with tasks, reminders and Google or Outlook calendar events. Free accounts can view and edit 2 weeks of planner history.
- AI assistant and AI integrations
- The built-in assistant has 1,000 credits on Free and no cap on paid plans. Through MCP, ChatGPT and Claude can create projects and tasks, with full editing on Pro.
- Web clipper
- Clip web pages into xTiles as a task, a note or part of a project, with AI summaries of long pages.
- Sharing and collaboration
- Real-time editing in shared spaces, comments and mentions, private or public project sharing, published pages, forms and a timeline view.
- Template gallery
- Free templates for planning, work and study, including planners aimed at people with ADHD, plus 100+ premium templates on paid plans.
Plans
Capacities
Capacities Basic$0
Unlimited spaces, objects, blocks and custom object types, with sync and offline support. Media uploads up to 5 GB, then 100 MB per month.
Capacities Pro$9.99
per month, billed yearly
Adds task management, an AI assistant with a monthly budget, calendar integrations, smart queries, version history, API access and unlimited media uploads.
Capacities BelieverFrom $12.49
per month, billed yearly
Everything in Pro, plus beta access to major new features. Positioned as the plan for supporters of the team.
Plus AI Power-Up (add-on)$8.33
per month, billed annually, on top of Pro or Believer
Optional add-on with a substantially larger monthly AI budget and one-time or automatic top-ups.
xTiles
Free$0
Unlimited pages and projects, free templates, Google and Outlook calendars, 3 personal spaces and limited AI integrations.
Plus$12.42
per user / month, billed annually ($19 billed monthly)
Unlimited personal spaces and uploads, 100+ premium templates, recurring tasks, full planner history, linked pages and unlimited AI assistant.
Pro$24.92
per user / month, billed annually ($35 billed monthly)
Unlimited shared spaces and AI integrations that can edit any project, including shared workspaces, plus two 45-minute onboarding sessions.
EnterpriseCustom
Everything in Pro, plus SAML single sign-on, organization spaces, a dedicated account manager and premium support.
Ways to pay less
Capacities
- Annual discount
16% lower price with yearly billing
The pricing page marks yearly billing as 16% cheaper than monthly billing for Pro and Believer. The Plus add-on includes 2 months free when billed annually.
- Education
40% off annual plans for students
Students can apply with proof of enrollment for a 40% discount on the annual plan of Capacities Pro or Capacities Believer.
xTiles
- Annual discount
Save up to $121 a year with annual billing
Annual billing brings Plus from $19 to $12.42 per user a month (saving $79 a year) and Pro from $35 to $24.92 (saving $121 a year).
- Education
50% off Plus for students and educators
Students, campus leaders and educators can get 50% off the Plus plan for one year by applying through xTiles.
- Nonprofit
50% off for non-profits
Non-profit organizations can apply through a form for 50% off for one year.
