Notion vs xTiles
We give Notion a 3.2 GPA and xTiles a 2.4, out of 4.0. Notion grades higher on features, ease of use and platforms. They get the same grade on value for money and the free plan.
Price, platforms and features side by side. The table says where each price was read and when.
Notion
Workspace for docs, wikis, databases and projects with built-in AI
xTiles
Visual workspace of tiles for notes, projects and daily planning
How we grade them
| 3.2GPANotionVery good | 2.4GPAxTilesFair | |
|---|---|---|
| Value for money | DPlus is $10 a person a month on yearly billing, and the dearest tenth of this category starts at $9.99, so Notion sits in it. Then the AI agent and meeting notes need Business at $20, which is over three times the $6 middle. Fair if it replaces three tools. Dear if it doesn't. | DPlus is $12.42 a user a month billed yearly, $19 monthly, past where the dearest tenth of note apps starts. That buys unlimited spaces and uploads, recurring tasks and your full planner history. Unlimited shared spaces need Pro at $24.92. |
| Free plan and trial | BIf it's only you, it's unlimited pages and blocks for nothing, plus 10 guests, and a lot of people never leave. Not an A though: file uploads stop at 5 MB, which any phone photo clears, page history is 7 days and you get 1 chart. | BFree has unlimited pages and projects, 3 personal spaces, Google and Outlook calendars and 1,000 AI credits, which one person could live on. The caps: 5 MB per upload, 2 weeks of planner history and 1 shared space. |
| Features | ADocs, wikis and databases you can flip between a table, board, calendar or timeline, forms that fill a database, pages published as a website, automations, a separate calendar app and an AI agent with shareable skills from September 2026. No other notes app here carries that many jobs in the one product. | BTiles of notes, tasks, images and files on pages, grouped into projects, plus a daily planner, a web clipper with AI summaries, real-time editing, comments, published pages, forms and a timeline. Nothing in the listing shows a gap in the notes job; some AI integration features are still to come. |
| Ease of use | A4.78 from about 90,000 App Store ratings, which is the top band and a lot of people saying the same thing. The caveat is real, mind: you start on an empty workspace and decide the structure yourself, and "it took me ages to figure out" is the complaint we saw most. | CNo rating on record, and a blank page of tiles leaves the layout to you, which is why the template gallery is there. Spaces, projects and pages are three levels to get your head round. |
| Platforms and integrations | AWeb, Mac, Windows, iPhone, Android, a web clipper and a public API, and it talks to Slack, Google Drive, GitHub, Figma, Jira and Linear. The one hole is Linux, which gets the browser and no desktop app. | BWeb, Mac, Windows, iPhone, Android and a web clipper, so every device but Linux. What it talks to is short, though: Google Calendar, Outlook, ChatGPT and Claude, with no API on record. |
| Best for | planning and all-in-one workspaces | laying out notes and plans visually |
The GPA is the average of the five grades: an A is 4 points, an F is none. The full reasons are on each tool's page: Notion and xTiles. How we grade
Price against what you get
Notion starts at $10 a month for each person and scores 4.0 out of 4 on features, ease of use and platforms. xTiles starts at $12.42 a month for each person and scores 2.7.
Notion scores higher and starts $2.42 a month lower. Of the other note-taking apps on the chart, none scores higher than Notion for less, and 28 score higher than xTiles for less.
Features, ease of use and platforms, averaged
What paid plans start at, a month (each step along is roughly double) →
- The best score at each price
- Has a free plan
- No free plan
Where they differ
- Notion starts at $10 per member / month, billed yearly. xTiles starts at $12.42 per user / month, billed annually ($19 billed monthly).
- Notion also covers databases and wiki.
- xTiles also covers web clipper and tasks.
At a glance
| Notion | xTiles | |
|---|---|---|
| Pricing | Free plan | Free plan |
| Starts at | $10 per member / month, billed yearly | $12.42 per user / month, billed annually ($19 billed monthly) |
| Free plan | Unlimited pages and blocks for one person (a limited block allowance once a second member joins), 5 MB file uploads, 7 days of page history, 10 guests and 1 chart. | Unlimited pages and projects, 3 personal spaces and 1 shared space, file uploads up to 5 MB, 2 weeks of planner history and 1,000 AI assistant credits. |
| Free trial | Some teams and organizations are eligible to try the Business plan for 30 days. | None listed |
| Web | ||
| macOS | ||
| Windows | ||
| iOS | ||
| Android | ||
| Browser extension | ||
| Made by | Notion Labs, Inc. | xTiles |
| Price read from | notion.com | xtiles.app |
| Checked | Oct 4, 2026 | Oct 18, 2026 |
Who each one suits
Notion
- Teams that want docs, a wiki and project tracking in one workspace
- Individuals who want a free personal workspace with unlimited pages
- Building custom trackers and dashboards from databases
xTiles
- People who like to lay out notes and plans visually on one page
- Combining a daily planner with project notes in the same app
- Students, coaches and small teams starting from ready-made templates
Worth knowing
Notion
- Notion Agent, AI Meeting Notes and Enterprise Search are only a limited trial on Free and Plus; full access starts at Business.
- The Free plan limits blocks once a second member joins, caps file uploads at 5 MB and keeps 7 days of page history.
- There is no Linux desktop app; Notion points Linux users to the browser version.
- Custom Agents run on Notion credits, an add-on for Business and Enterprise priced at $10 per 1,000 monthly credits.
xTiles
- The free plan stops at 3 personal spaces, 5 MB file uploads and 2 weeks of planner history.
- Free and Plus include one shared space each; unlimited shared spaces need Pro.
- Several AI integration abilities, such as editing project structure and access rights, are marked as coming soon.
- There is no Linux desktop app, and SAML single sign-on is only on the custom-priced Enterprise plan.
Key features
Notion
- Docs and pages
- Pages hold text, media and embeds. Several people can edit the same page, leave comments and @-mention each other.
- Databases
- Databases organize hundreds or thousands of items such as projects or tasks. Charts are limited to 1 on Free, and database automations start on Plus.
- Wikis
- A knowledge base keeps team documentation in one place. Private teamspaces for restricting access need the Business plan.
- Notion Agent, Meeting Notes and Search
- The AI agent, meeting transcription with summaries and search across connected apps are included from Business. Free and Plus get a limited trial.
- Forms and Sites
- Collect responses into a database and publish pages to the web. Custom forms start on Plus, conditional logic on Business, and custom domains are billed per domain.
- Offline pages
- The desktop and mobile apps can view, edit and create pages offline. Free users pick pages to download; paid plans also download recent and favorite pages automatically.
xTiles
- Tile-based pages and projects
- Notes, tasks, images, files and links are placed as tiles on a page, and pages are grouped into projects inside personal or shared spaces.
- Daily planner
- Plan the day with tasks, reminders and Google or Outlook calendar events. Free accounts can view and edit 2 weeks of planner history.
- AI assistant and AI integrations
- The built-in assistant has 1,000 credits on Free and no cap on paid plans. Through MCP, ChatGPT and Claude can create projects and tasks, with full editing on Pro.
- Web clipper
- Clip web pages into xTiles as a task, a note or part of a project, with AI summaries of long pages.
- Sharing and collaboration
- Real-time editing in shared spaces, comments and mentions, private or public project sharing, published pages, forms and a timeline view.
- Template gallery
- Free templates for planning, work and study, including planners aimed at people with ADHD, plus 100+ premium templates on paid plans.
Plans
Notion
Free$0
For individuals: unlimited pages and blocks for one person, 5 MB file uploads, 7-day page history, 10 guests and basic forms.
Plus$10
per member / month, billed yearly
Unlimited file uploads, 30-day page history, unlimited guests, custom forms, unlimited charts and database automations.
Business$20
per member / month, billed yearly
Everything in Plus, plus Notion Agent, AI Meeting Notes, Enterprise Search (beta), SAML SSO, private teamspaces and 90-day page history.
EnterpriseCustom
Everything in Business, plus SCIM user provisioning, audit logs, advanced security controls and unlimited page history.
xTiles
Free$0
Unlimited pages and projects, free templates, Google and Outlook calendars, 3 personal spaces and limited AI integrations.
Plus$12.42
per user / month, billed annually ($19 billed monthly)
Unlimited personal spaces and uploads, 100+ premium templates, recurring tasks, full planner history, linked pages and unlimited AI assistant.
Pro$24.92
per user / month, billed annually ($35 billed monthly)
Unlimited shared spaces and AI integrations that can edit any project, including shared workspaces, plus two 45-minute onboarding sessions.
EnterpriseCustom
Everything in Pro, plus SAML single sign-on, organization spaces, a dedicated account manager and premium support.
Ways to pay less
Notion
- Annual discount
Save up to 20% with yearly billing
Notion's pricing page says paying yearly instead of monthly saves up to 20% on the Plus and Business plans.
- Education
Free Education plan for students and educators
Students and educators at accredited colleges and universities get a free one-member workspace with Plus features by signing up with a school email. K-12 is not eligible.
- Nonprofit
50% off the Business plan for nonprofits
Verified nonprofit organizations can apply for 50% off the Business plan on up to three workspaces. Verification takes 3 to 7 business days.
- Startups
Up to 6 months of Business free for startups
Startups under 100 employees that are not yet paying customers can apply for 1, 3 or 6 months of the Business plan free, depending on partner affiliation and company details.
xTiles
- Annual discount
Save up to $121 a year with annual billing
Annual billing brings Plus from $19 to $12.42 per user a month (saving $79 a year) and Pro from $35 to $24.92 (saving $121 a year).
- Education
50% off Plus for students and educators
Students, campus leaders and educators can get 50% off the Plus plan for one year by applying through xTiles.
- Nonprofit
50% off for non-profits
Non-profit organizations can apply through a form for 50% off for one year.
