QuickBooks Time vs Replicon (2026): which should you pick?
As of Nov 12, 2026, QuickBooks Time and Replicon share a 2.0 GPA, neither has a free plan and their prices can't be set side by side, so the choice depends on whether you care more about the free plan, where QuickBooks Time grades higher, or value for money and features, where Replicon does.
Checked Oct 5, 2026 and Nov 12, 2026 · graded Oct 10, 2026 and Nov 12, 2026 by ToolGPA
They get the same grade on ease of use and platforms.
Price, platforms and features side by side. The table says where each price was read and when.
QuickBooks Time
Employee time clock and scheduling tied to QuickBooks payroll
Which one is for you
Pick QuickBooks Time if
- Fits if your accounting or payroll already runs in QuickBooks Online
- Works for field crews who clock in from their phones, with GPS points recorded on the clock
Look elsewhere if
- Skip it if you don't use QuickBooks Online, because an account is required
- Pricey if you're a small team, with a $20 base fee before the $10 for each user
- Not for you if you're a freelancer timing client projects, as project tracking is Elite only, at $40 plus $12 a user
- Watch out: there's no free plan, and the 30-day trial is the only way to see it without paying
- Too light for desk work, as no Mac or Windows app is listed and nothing tracks automatically
Pick Replicon if
- Fits if you are a project or government-contract firm that needs compliance rules
- Makes sense if you already use other Deltek products
Look elsewhere if
- Skip it if you want a price or a trial before talking to sales, as none are published
- Not for you if you are a freelancer or tiny team, as it is aimed at project firms
- Watch out: the page does not say which mobile operating systems are supported
- Watch out: it is one module of the wider Deltek platform, so scope can grow beyond time
How we grade them
| 2.0GPAQuickBooks TimeFair | 2.0GPARepliconFair | |
|---|---|---|
| Value for money | DTime Premium is a $20 monthly base fee plus $10 a user, so one person costs $30 a month against the $6.67 a time tracker typically asks. Elite is $40 plus $12 a user, and you need a QuickBooks Online account on top. New subscriptions get 50% off the base fee for 3 months. | CNo price is published, so it is graded in the middle where nothing contradicts the category. |
| Free plan and trial | CNo free plan. New subscriptions get a 30-day free trial and it asks for no credit card, and that's the only way to see it without paying. | FNo free plan and no free trial; the page offers a demo request only. |
| Features | CClock in and out from the Workforce app with GPS points, a shared kiosk, schedules by job or shift, time off, and hours that sync to payroll. But nothing tracks automatically, project tracking and mileage are Elite only, and none of it runs without a QuickBooks Online account. | BAutomatic capture, labour-law compliance, expenses, leave and reporting; the listing names no gap in the core job. |
| Ease of use | CNo store rating on record. Clocking in from a phone or a kiosk is easy enough for staff, but somebody sets up the jobs, the schedules and the QuickBooks connection first, and that somebody needs to know QuickBooks. | CNo store rating on record. A sales-led rollout with rules and projects to configure. |
| Platforms and integrations | BWeb, iPhone, iPad and Android, plus a kiosk that runs on a tablet, desktop or laptop, and Intuit says it works with more than 50 accounting and payroll apps. No Mac or Windows app is listed, so computers use a browser. | BWeb with 7 integrations on record; the page does not say which phone systems are supported. |
| Best for | staff time clocks that feed QuickBooks payroll | timesheets for project firms and government contractors |
The GPA is the average of the five grades: an A is 4 points, an F is none. The full reasons are on each tool's page: QuickBooks Time and Replicon. How we grade
Where they differ
- QuickBooks Time also covers invoicing.
- Replicon also covers expense tracking, time clock and time off.
At a glance
| QuickBooks Time | Replicon | |
|---|---|---|
| Pricing | Free trial | Paid |
| Starts at | $20 / month base fee plus $10 per user / month | Not published |
| Free plan | None | None |
| Free trial | 30-day free trial for new subscriptions, no credit card required | None listed |
| Web | ||
| iOS | ||
| Android | ||
| Made by | Intuit | Deltek |
| Price read from | quickbooks.intuit.com | Not confirmed |
| Checked | Oct 5, 2026 | Nov 12, 2026 |
Worth knowing
QuickBooks Time
- The pricing page states that a QuickBooks Online account is required to use QuickBooks Time.
- There is no free plan, and both plans charge a monthly base fee on top of the per-user fee.
- Mileage tracking, project tracking and timesheet signatures are limited to Time Elite.
- No Mac or Windows desktop app is listed; computers use a web browser or the time kiosk.
Replicon
- No prices, plans or free trial are published; the page offers a demo request only.
- The page does not say which mobile operating systems are supported.
- It is one module of the wider Deltek platform and is aimed at project-based firms rather than solo freelancers.
Key features
QuickBooks Time
- Mobile time clock
- Employees clock in and out and sign and submit timesheets in the QuickBooks Workforce app on iPhone, iPad and Android, with GPS location points recorded while on the clock.
- Time kiosk
- A shared punch clock for on-site teams that runs on a tablet, desktop or laptop. It is part of both the Premium and Elite plans.
- Scheduling
- Managers create schedules by job or by shift, then edit, publish and share them with the team.
- Payroll and invoicing sync
- Tracked hours sync to accounting and payroll rather than being re-entered. Intuit says QuickBooks Time integrates with more than 50 accounting and payroll apps.
- Projects and mileage
- Time Elite adds GPS mileage tracking, project tracking with estimates against actual hours, a project activity feed and timesheet signatures.
- Reports and time off
- Customizable reports cover job costs and payroll planning, and both plans include time-off management with alerts and notifications.
Replicon
- Automatic time capture
- Timesheets pull time from more than 100 work apps with AI suggestions, so billable hours are captured without manual entry.
- Labor law compliance
- Preconfigured rules cover overtime, breaks, leave and gross pay in 145 or more jurisdictions across 75 or more countries.
- Web, mobile and CloudClock
- Time is entered on the web, on mobile, or on a CloudClock device for frontline teams, alongside schedules, time-off requests and approvals.
- Government contracting support
- The vendor says it supports DCAA-ready time entry and FAR and DFARS workflows, and holds FedRAMP Moderate authorization.
- Expenses and global leave
- Modules cover project expense tracking with reimbursement workflows and global time-off with accruals and configurable policies.
- Reporting and integrations
- Reports and dashboards connect to Tableau and Power BI, and time data flows to systems such as SAP, ADP, Jira, Vantagepoint and Costpoint.
Plans
QuickBooks Time
Time Premium$20
per month base fee, plus $10 per user / month
Base fee includes 1 admin. Workforce app, payroll and invoicing sync, time off, alerts, photo attachments and the time kiosk.
Time Elite$40
per month base fee, plus $12 per user / month
Everything in Premium plus mileage tracking, project tracking, project estimates vs. actuals, a project activity feed and timesheet signatures.
Replicon
Pricing could not be confirmed. See deltek.com.
Ways to pay less
QuickBooks Time
- Other savings
50% off the base fee for 3 months
Intuit lists 50% off the monthly base price for the first 3 months of new subscriptions. The discount does not apply to per-user fees.
Replicon
No public discounts listed.
Common questions
Which is cheaper, QuickBooks Time or Replicon?
As of Nov 12, 2026, QuickBooks Time starts at $20 / month base fee plus $10 per user / month, and Replicon has no price we could confirm.
Which has a free plan, QuickBooks Time or Replicon?
As of Nov 12, 2026, neither QuickBooks Time nor Replicon has a free plan. QuickBooks Time has a free trial.
Which platforms do QuickBooks Time and Replicon run on?
As of Nov 12, 2026, only QuickBooks Time lists iOS and Android apps. Both list a web app. A platform missing from a listing is one its maker's pages did not mention.
More comparisons
How this page was made
- The verdict at the top follows a fixed rule. When both tools are in the same category and either is in our top three for it, the verdict follows that ranking: the higher-placed tool is our pick. The top three weigh who each tool suits as well as its grades, so a pick can go against the GPA. Otherwise the page does not pick one and says which grades higher: the higher GPA first; on a tie, the one with a free plan, then the one that starts cheaper in dollars a month, counted the same way for both; if they are still level, what the choice depends on.
- The grades are our own, from each tool’s review or report card. The GPA is their average.
- Prices, plans and platforms come from each tool’s listing. The table above says where each price was read and when.
- The differences and the answers to the questions are worked out from those listings.