Hubstaff vs QuickBooks Time

Hubstaff

• Remote teams whose managers want screenshots and activity data as proof of work
• Companies that pay contractors from tracked hours
• Field teams that need mobile location tracking and geofenced job sites

QuickBooks Time

• Businesses that already run accounting or payroll in QuickBooks
• Field and mobile crews that clock in from phones with GPS
• Shift-based teams that need schedules and a shared time clock

Hubstaff

• No free plan: Hubstaff's FAQ says free use is limited to the 14-day trial.
• Starter, Grow and Team have a 2-seat minimum, and Enterprise is listed as billed annually.
• Starter includes no integrations and Grow includes 1; unlimited integrations need Team.
• Insights, Tasks, Locations and the silent app cost extra on lower plans: $1.67 to $3.33 per seat a month on annual billing.

QuickBooks Time

• The pricing page states that a QuickBooks Online account is required to use QuickBooks Time.
• There is no free plan, and both plans charge a monthly base fee on top of the per-user fee.
• Mileage tracking, project tracking and timesheet signatures are limited to Time Elite.
• No Mac or Windows desktop app is listed; computers use a web browser or the time kiosk.

Hubstaff

Timer and timesheets

A timer on desktop, web and mobile produces timesheets on every plan. Timesheet approvals, scheduling and attendance, time off and overtime start on Team.

Screenshots and activity levels

Captures screenshots, activity levels and the apps and URLs used during tracked time. Starter allows 500 screenshots per seat a month, Grow 1,500, and Team is unlimited.

Insights

A workforce analytics add-on from $2.50 per seat a month that classifies work time, reports focus and meeting time and flags unusual activity. Included with Enterprise.

Payments and payroll

Team members can be paid from their tracked hours. Payments are limited on Starter and Grow and open up on Team, with integrations such as PayPal, Wise, Deel and Gusto.

Clients, invoices and budgets

Client invoices are part of every plan, with Starter capped at 5 clients. Project budgets and expense tracking start on Grow.

Locations

Mobile location tracking with geofenced job sites and work orders. It is a $3.33 per seat a month add-on for Team, included with Enterprise and not offered on Starter or Grow.

QuickBooks Time

Mobile time clock

Employees clock in and out and sign and submit timesheets in the QuickBooks Workforce app on iPhone, iPad and Android, with GPS location points recorded while on the clock.

Time kiosk

A shared punch clock for on-site teams that runs on a tablet, desktop or laptop. It is part of both the Premium and Elite plans.

Scheduling

Managers create schedules by job or by shift, then edit, publish and share them with the team.

Payroll and invoicing sync

Tracked hours sync to accounting and payroll rather than being re-entered. Intuit says QuickBooks Time integrates with more than 50 accounting and payroll apps.

Projects and mileage

Time Elite adds GPS mileage tracking, project tracking with estimates against actual hours, a project activity feed and timesheet signatures.

Reports and time off

Customizable reports cover job costs and payroll planning, and both plans include time-off management with alerts and notifications.

Hubstaff

• Starter$4.99

  per seat / month, billed annually ($7 billed monthly); 2-seat minimum

  Time tracking, timesheets, activity levels, clients and invoices, limited reports and payments, and 500 screenshots per seat a month.

• Grow$7.50

  per seat / month, billed annually ($9 billed monthly); 2-seat minimum

  Adds full reports, 1 integration, idle timeout, project budgets, expenses and the Tasks add-on, with 1,500 screenshots per seat a month.

• Team$10

  per seat / month, billed annually ($12 billed monthly); 2-seat minimum

  Adds unlimited screenshots and app and URL tracking, teams, payments and payroll, unlimited integrations and a 3-month Insights trial.

• Enterprise$25

  per seat / month, billed annually

  Adds the silent app, Locations and Insights, higher public API limits, ACH payment, HIPAA and SOC 2 Type II compliance, and SCIM provisioning.

QuickBooks Time

• Time Premium$20

  per month base fee, plus $10 per user / month

  Base fee includes 1 admin. Workforce app, payroll and invoicing sync, time off, alerts, photo attachments and the time kiosk.

• Time Elite$40

  per month base fee, plus $12 per user / month

  Everything in Premium plus mileage tracking, project tracking, project estimates vs. actuals, a project activity feed and timesheet signatures.

Hubstaff

• Annual discount

  2 months free with annual billing

  The pricing page labels annual billing "2 months free": Team is $10 per seat a month annually against $12 monthly, and Starter is $4.99 against $7.

• Other savings

  Small Business Essentials flat-fee plan

  Hubstaff's support site describes a special-offer plan for new organizations at $144 a year, billed annually, with 3 paid seats plus a free owner seat and no add-ons.

QuickBooks Time

• Other savings

  50% off the base fee for 3 months

  Intuit lists 50% off the monthly base price for the first 3 months of new subscriptions. The discount does not apply to per-user fees.