actiTIME vs Replicon (2026): which should you pick?
As of Nov 12, 2026, actiTIME grades higher than Replicon: 2.2 against 2.0 out of 4.0.
Checked Oct 6, 2026 and Nov 12, 2026 · graded Oct 10, 2026 and Nov 12, 2026 by ToolGPA
actiTIME grades higher on the free plan. Replicon grades higher on features. They get the same grade on value for money, ease of use and platforms.
Price, platforms and features side by side. The table says where each price was read and when.
actiTIME
Timesheets with project budgets, billing and a self-hosted option
Which one is for you
Pick actiTIME if
- Fits if you run projects and want budgets and profit tracked down to the task
- Works for companies that must keep timesheet data on their own server
Look elsewhere if
- Tight if you're staying free, as it stops at 3 users and approvals, overtime, budgets and the API are switched off
- Skip it if you want a desktop app with a timer, because actiTIME Online is browser only
- Pricey if you self-host for years, as each major upgrade costs the full $120 a user again
- Watch out: self-hosting puts maintenance on your own IT staff, engineer sessions are $40 an hour, and prices exclude taxes
- Too light for teams that connect lots of tools, as the integrations are QuickBooks Online, Zapier and actiPLANS
Pick Replicon if
- Fits if you are a project or government-contract firm that needs compliance rules
- Makes sense if you already use other Deltek products
Look elsewhere if
- Skip it if you want a price or a trial before talking to sales, as none are published
- Not for you if you are a freelancer or tiny team, as it is aimed at project firms
- Watch out: the page does not say which mobile operating systems are supported
- Watch out: it is one module of the wider Deltek platform, so scope can grow beyond time
How we grade them
| 2.2GPAactiTIMEFair | 2.0GPARepliconFair | |
|---|---|---|
| Value for money | COnline is $6 a user a month billed yearly for up to 40 people, $5 above that, which is the middle of what time tracking charges. The one-time Self-Hosted license is $120 a user, but every major upgrade costs the full $120 again. | CNo price is published, so it is graded in the middle where nothing contradicts the category. |
| Free plan and trial | CFree takes 1 to 3 users, and the list of what's switched off is long: approvals, overtime, task estimates, budgets, custom fields, the API, the Chrome extension, Zapier and QuickBooks. A 30-day card-free trial covers the full product. | FNo free plan and no free trial; the page offers a demo request only. |
| Features | COn the accounting side it has weekly timesheets with approvals, tasks with estimates and a Kanban view, time, cost and billing budgets, profit and loss reports, invoices and a QuickBooks hand-off. But there's no desktop app with a timer at all, so tracking happens in a browser tab, on a phone or in a Chrome extension. | BAutomatic capture, labour-law compliance, expenses, leave and reporting; the listing names no gap in the core job. |
| Ease of use | CNo App Store rating on record, and this is the kind of tool somebody sets up: customers, projects, tasks, billing rates, budgets and an approval workflow all have to be in place before the numbers mean anything. | CNo store rating on record. A sales-led rollout with rules and projects to configure. |
| Platforms and integrations | BBrowser, iPhone, Android and a Chrome extension, with a REST API on the paid plans. No desktop app on any operating system, and the integrations list is short: QuickBooks Online, Zapier and actiTIME's own actiPLANS. | BWeb with 7 integrations on record; the page does not say which phone systems are supported. |
| Best for | timesheets tied to project budgets | timesheets for project firms and government contractors |
The GPA is the average of the five grades: an A is 4 points, an F is none. The full reasons are on each tool's page: actiTIME and Replicon. How we grade
Where they differ
- actiTIME is self-hostable, according to its own site.
- actiTIME can be bought with a one-time purchase.
- actiTIME also covers tasks and invoicing.
- Replicon also covers expense tracking, time clock and time off.
At a glance
| actiTIME | Replicon | |
|---|---|---|
| Pricing | Free plan | Paid |
| Starts at | $5 per user / month, billed yearly ($6 for up to 40 users) | Not published |
| Free plan | Free actiTIME Online for 1 to 3 users with limited functionality: no approvals, overtime, task estimates, budgets, custom fields, API, Chrome extension, Zapier or QuickBooks integration. | None |
| Free trial | 30-day free trial, no credit card required | None listed |
| Web | ||
| iOS | ||
| Android | ||
| Browser extension | ||
| Made by | actiTIME Inc | Deltek |
| Price read from | actitime.com | Not confirmed |
| Checked | Oct 6, 2026 | Nov 12, 2026 |
Worth knowing
actiTIME
- The free version stops at 3 users and omits approvals, overtime, budgets, task estimates, custom fields, the API and the Chrome extension.
- actiTIME Online is browser-only: there is no desktop app, only iOS and Android apps and a Chrome extension.
- Self-Hosted maintenance falls to your own IT staff, major upgrades cost 100% of the initial price, and engineer sessions are $40 an hour.
- Listed prices exclude taxes.
Replicon
- No prices, plans or free trial are published; the page offers a demo request only.
- The page does not say which mobile operating systems are supported.
- It is one module of the wider Deltek platform and is aimed at project-based firms rather than solo freelancers.
Key features
actiTIME
- Timesheets and calendar
- Time is entered in a weekly timesheet or as start and stop time cards on a calendar, with comments, overtime and leave. Timesheets can be locked and sent for approval.
- Task management
- Tasks carry estimates, deadlines, priorities, assignments and custom workflow statuses, and a Kanban view shows progress across a project.
- Budgets
- Time, cost and billing budgets can be set for tasks, projects and customers, over a date range or the lifetime of the work, in any number.
- Reports
- Reports cover staff performance, overtime, leave balances, estimated against actual time, billing summaries and profit and loss, with charts and CSV export.
- Billing and invoicing
- Billable amounts come from billing rates and logged time, and invoices are generated from them. A QuickBooks Online integration passes time data to accounting.
- Online or self-hosted
- actiTIME Online runs in a browser on Amazon servers with daily backups. The self-hosted edition runs on an internal server, and both offer a REST API.
Replicon
- Automatic time capture
- Timesheets pull time from more than 100 work apps with AI suggestions, so billable hours are captured without manual entry.
- Labor law compliance
- Preconfigured rules cover overtime, breaks, leave and gross pay in 145 or more jurisdictions across 75 or more countries.
- Web, mobile and CloudClock
- Time is entered on the web, on mobile, or on a CloudClock device for frontline teams, alongside schedules, time-off requests and approvals.
- Government contracting support
- The vendor says it supports DCAA-ready time entry and FAR and DFARS workflows, and holds FedRAMP Moderate authorization.
- Expenses and global leave
- Modules cover project expense tracking with reimbursement workflows and global time-off with accruals and configurable policies.
- Reporting and integrations
- Reports and dashboards connect to Tableau and Power BI, and time data flows to systems such as SAP, ADP, Jira, Vantagepoint and Costpoint.
Plans
actiTIME
Free$0
1 to 3 users on actiTIME Online with limited functionality, unlimited customers, projects and tasks, and CSV reports.
Online, 41-200 users$5
per user / month, billed yearly ($6 billed monthly)
The full online product at the lower rate that applies to accounts with 41 to 200 active users.
Online, 1-40 users$6
per user / month, billed yearly ($7 billed monthly)
Full functionality in the cloud, with the API, QuickBooks and Zapier integrations, the mobile app, the Chrome extension and daily backups.
Self-Hosted$120
one-time per user
Installed on your own Windows or Unix server, with direct database access. Minor upgrades are free; major upgrades cost 100% of the initial price.
Online, 200+ users$1,250
per month for unlimited users, billed yearly ($1,500 billed monthly)
A fixed cost for accounts with more than 200 users, in place of per-user pricing.
Replicon
Pricing could not be confirmed. See deltek.com.
Ways to pay less
actiTIME
- Annual discount
$1 less per user a month with yearly billing
The pricing calculator shows $6 per user a month billed yearly against $7 billed monthly for up to 40 users, and $5 against $6 for 41 to 200 users.
- Nonprofit
Discounted rates for nonprofits
The pricing FAQ says actiTIME offers discounted rates for nonprofit organizations that contact support. No percentage is published.
- Lifetime license
One-time Self-Hosted license at $120 per user
actiTIME Self-Hosted is a one-time payment of $120 per user in place of a subscription, with a fixed-cost option for unlimited users.
Replicon
No public discounts listed.
Common questions
Which is cheaper, actiTIME or Replicon?
As of Nov 12, 2026, actiTIME starts at $5 per user / month, billed yearly ($6 for up to 40 users), and Replicon has no price we could confirm.
Which has a free plan, actiTIME or Replicon?
As of Nov 12, 2026, only actiTIME has a free plan. Replicon does not.
Which platforms do actiTIME and Replicon run on?
As of Nov 12, 2026, only actiTIME lists iOS and Android apps and a browser extension. Both list a web app. A platform missing from a listing is one its maker's pages did not mention.
More comparisons
How this page was made
- The verdict at the top follows a fixed rule. When both tools are in the same category and either is in our top three for it, the verdict follows that ranking: the higher-placed tool is our pick. The top three weigh who each tool suits as well as its grades, so a pick can go against the GPA. Otherwise the page does not pick one and says which grades higher: the higher GPA first; on a tie, the one with a free plan, then the one that starts cheaper in dollars a month, counted the same way for both; if they are still level, what the choice depends on.
- The grades are our own, from each tool’s review or report card. The GPA is their average.
- Prices, plans and platforms come from each tool’s listing. The table above says where each price was read and when.
- The differences and the answers to the questions are worked out from those listings.