Reclaim.ai vs TimeHero

Reclaim.ai

• Google Calendar or Outlook users who want focus time and tasks scheduled for them
• Individuals looking for a free plan with basic auto-scheduling
• Teams that want shared out-of-office visibility and time analytics

TimeHero

• Teams that want tasks placed on the calendar for them
• Agencies that run the same project workflow for each client
• Asana users who want assigned tasks scheduled around meetings

Reclaim.ai

• There are no native iOS or Android apps; Reclaim is a web app that can be added to a home screen as a PWA.
• It works only with Google Calendar and Outlook Calendar.
• The free Lite plan is limited to 1 user, a 1-week scheduling range, 1 calendar sync and 1 scheduling link.
• Starter is capped at 10 seats and Business at 100. Enterprise, where SSO and SCIM are listed, requires at least 100 seats and annual billing.

TimeHero

• There is no free plan. After the 7-day trial a paid subscription is needed to keep using it.
• Basic has no projects, folders, recurring tasks or Zapier and Slack integrations.
• Timesheets, the Gantt chart and workload reports are limited to Premium, at $22 per user / month billed yearly.
• The iOS app's latest App Store version dates from December 2019 and the help center's newest feature article from August 2020. The site links no Android app.

Reclaim.ai

Focus Time

Set a focus-time goal and Reclaim reserves blocks on your calendar to protect time for uninterrupted work.

Habits

Schedules recurring routines at the times that fit best around the rest of your calendar.

Task scheduling

Places tasks on the calendar as flexible blocks, with task integrations for Todoist, Asana, Jira, ClickUp, Linear and Google Tasks.

Smart Meetings

Finds a time for a meeting by looking across every attendee's schedule.

Scheduling Links

Share availability through booking links. Lite includes 1 link, Starter 3, and Business and Enterprise unlimited.

Calendar Sync and Buffer Time

Blocks time across your connected calendars so commitments in one show in the others, and adds breaks and travel time around meetings.

TimeHero

Automatic task scheduling

Tasks are placed in the time left free by events on connected Google and Office 365 calendars, and the plan is redone when events, completions or priorities change.

Risk detection

A task is marked as at risk when it ends up planned close to its due date with little or no room left to reschedule it.

Recurring tasks

A repeating task plans itself inside its timeframe: one set to repeat once a week finds a slot between Monday and Friday. Professional and Premium only.

Workflow templates

Reusable project templates link task and event dates through dependencies, so a whole project can be scheduled across a team in one step. Professional includes 2.

Timers and timesheets

A timer can be started on any task and the time is logged when the task is completed. Timesheets comparing estimated and actual time are part of Premium.

Gantt, forecast and workload reports

Premium generates Gantt charts, forecasts of future schedules and workload views of each team member's capacity.

Reclaim.ai

• Lite$0

  One user with a 1-week scheduling range, 1 calendar sync, 1 scheduling link and 5 AI agents.

• Starter$10

  per seat / month, billed annually ($12 monthly)

  Up to 10 seats: 8-week scheduling range, 3 calendar syncs, 3 scheduling links and 10 AI agents per seat.

• Business$15

  per seat / month, billed annually ($18 monthly)

  Up to 100 seats: 12-week range, unlimited calendar syncs and scheduling links, webhooks and delegated access.

• Enterprise$22

  per seat / month, annual billing only

  Over 100 seats: unlimited AI agents per seat, SSO and SCIM provisioning, and dedicated account management.

TimeHero

• Basic$4.60

  per user / month, billed yearly ($5 billed monthly)

  The scheduling engine alone: tasks added through the Inbox and planned around Google or Office 365 calendars, plus the Asana connector.

• Professional$10

  per user / month, billed yearly ($12 billed monthly)

  Adds unlimited projects and folders, recurring tasks, Zapier and Slack integrations, 2 project templates and 2 guest users.

• Premium$22

  per user / month, billed yearly ($27 billed monthly)

  Adds unlimited workflow templates and guests, automated timesheets, and Gantt, forecast and workload reports.

Reclaim.ai

• Annual discount

  Lower per-seat price on yearly billing

  Starter is $10 per seat per month billed yearly versus $12 billed monthly, and Business is $15 versus $18, which works out to about 17% less.

• Education

  50% off for 12 months for education

  Students, educators and faculty at degree-granting or nonprofit educational institutions can apply for 50% off Starter or Business for 12 months, renewable while still enrolled or employed.

• Nonprofit

  20% off for 3 years for nonprofits

  Registered 501(c)(3) organizations, or the equivalent outside the US, can get 20% off Starter or Business plans for 3 years.

• Startups

  20% off for 3 years for startups

  For companies with at least 5 seats, under 100 employees, less than $10 million raised and founded less than 5 years ago. Applies to Starter and Business.

• Other savings

  20% off when switching from another tool

  New users moving from Calendly, Clockwise, Motion or a similar scheduling tool can apply for 20% off Starter or Business: 6 months for individuals, 12 months for teams of 10 or more.

TimeHero

• Annual discount

  Up to 18% less with yearly billing

  The pricing page's Yearly tab lists Basic at $4.60, Professional at $10 and Premium at $22 per user / month, against $5, $12 and $27 on the Monthly tab.

• Nonprofit

  Special pricing for nonprofits

  The pricing FAQ says qualified non-profit organizations get special pricing on request. No rate is published; the vendor asks them to contact its team.

• Education

  Special pricing for educational institutions

  The same FAQ extends special pricing to qualified educational institutions, again arranged by contacting the TimeHero team.